Are you a motivated practice manager looking to join a well established group?
If so we may have sessions or shifts available.
You can obtain further information by sending your resume and contact details to: [email protected]
Assistant PRACTICE MANAGER
Professional, friendly and supportive team
Competitive Remuneration package for the right candidate
Supernova Medical Centre in Tarneit is seeking an extremely motivated and friendly practice manager. The medical clinic provides a broad range of medical services to the community ranging from; family medicine and preventative medicine. Our client is known for their friendly culture and are dedicated to maintaining a vibrant and family oriented culture.
You will be reporting directly to the directors but will oversee the following;
Key Duties:
- The performance of staff & medical practitioners
- Management of general day to day operations
- The organisational review and personnel management function for a team of staff carrying out a range of clerical, technical and professional activities.
- Assist and support staff as required
- Development of organisation systems to maximise productivity in the work place.
- Maintenance of assets of the practice
- Continuous review of the operating environment of the practice
- Public relations and marketing.
So, what’s required of you?
- Experience as a Medical Clinic Practice Manager.
- Excellent leadership.
- Exquisite time management skills.
- A friendly and outgoing nature.
- A hard working and motivated work ethic.
- Staff management of both the medical and administration teams.
- Maintenance of professional relationships and liaison with external service providers such as Bank personnel, Accountant and Bookkeeper and medical/goods suppliers.
What’s in it for you?
- A competitive salary representative of your experience.
- A great work-life balance.
- A friendly and vibrant culture.
- The chance to work with a dedicated and hardworking team of friendly professionals.
More detailed information is below in addition to above:
Purpose of the position
To manage human resources, maintain financial records and implement quality systems to ensure smooth and efficient functioning of the practice and provide an exceptional standard of care to our patients.
Responsibilities
PLANNING: Determine annual goals of practice in consultation with principals prepare budgets & plans accordingly & provide regular reports on business performance in relation to goals. Work with principals to develop and implement strategies for achievement of practice goals.
¨ Completing paperwork for new doctors and other professionals both for trained and under training. Affiliation of practice with Training bodies such as RACGP and ACRAM for recruiting new professionals. Application for provider and prescriber numbers.
¨ Application for grants from Phn and other bodies. Completing paperwork/data for WIPS and PIPS.
¨ HUMAN RESOURCES: Recruitment, development, and management of non-clinical practice staff to ensure high performance and continuing professional improvement. Leadership and management including team building, delegation of tasks and conflict resolution. Administer payroll to ensure both employee and employer interests are protected, tax/superannuation obligations are met, and records are maintained.
¨ SYSTEMS: Review and improve practice systems to ensure smooth and efficient functioning, high quality services and continuous improvement.
¨ FINANCES: Maintain and control debtors, creditors, and general ledger to ensure maximum profitability & cash flow and compliance with all taxation, record keeping and other statutory requirements. Prepare financial reports & taxation records and liaise with external accountant.
¨ EQUIPMENT & SOFTWARE: Maintain computer hardware and software in conjunction with suppliers. Schedule maintenance and upgrades of equipment. Prepare recommendations and arrange finance for purchase of capital equipment.
¨ COMPLIANCE: Maintain awareness of current and new legislation to ensure business is complying with all statutory and regulatory obligations including industrial & employment law, OHS requirements, privacy obligations and taxation responsibilities. Ensure relevant personnel are kept informed and changes are made to systems and procedures as required. Ensure practice complies with all contractual obligations.
¨ GENERAL: Other responsibilities as required.
Expected behaviours and personal attributes.
Demonstrated patient-focused approach in service provision with genuine empathy and interest in their needs.
¨ Excellent interpersonal and communication skills, both written and verbal.
¨ Be always well-presented, friendly, courteous, and obliging. Always represent the practice in a confident and positive manner.
¨ Undertake all duties in a diligent manner, with honesty and integrity,
¨ Maintain absolute confidentiality regarding patient and practice information.
¨ Have a vigilant attitude to accuracy, being prepared to double check as necessary.
¨ Ability to work cooperatively and independently.
¨ Ability to prioritise and organise, with attention to detail.
Demonstrated commitment to ongoing professional development
Education, Qualifications and Experience
ESSENTIAL:
¨ Proven ability to manage small business/office including human resources, planning, budgeting & reporting.
¨ Basic knowledge of MS Word and Excel.
¨ Completion of an accredited bookkeeping course.
DESIRABLE:
¨ Knowledge of MEDICAL software and medical equipment (Best Practice)
¨ Accredited training in business or medical practice management/ knowledge of medical terminology
¨ CPR/Triage training and/or experience
¨ Experience with specific social groups serviced by practice, such as adolescents, aged care, migrant or refuge groups, aboriginals & Torres Straight islanders, etc.
¨ Training and/or experience in management of emergencies, handling complaints, Medicare & health funds, basic infection control, safe handling & disposal of medical waste, etc
Hours Of Work
Monday to Friday 8am-5pm. No weekend or Public Holiday unless required.
However, it is expected that our staff will work extra time on occasions if this is required to deliver essential patient care.
Breaks: 30 minutes for lunch and 10 minutes each for morning and afternoon tea to be taken in shifts with other staff to ensure continuity of care.
Other features
Responsible for:- Quality improvement & Risk Management(non clinical)
Coordinates the seeking of feedback & complaints.
Human Resources
Occupational Health & Safety.
Privacy Officer.
Staff Immunisation
Permanent position with a qualifying period of 3 months.
Professional development provided or expected.
Requirement for use of own vehicle, if essential to the position.
Potential for contact with hazardous material such as blood & body fluids.
May be required to have some immunisations.
Job Types: Contract, Permanent, Part-time, Full-time
Contract length: 6 months
Schedule:
Ability to commute/relocate:
- Tarneit, VIC 3029: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Medical practice management: 1 year (Preferred)
Work Authorisation:
Work Location: In person
Application Deadline: 20/08/2026
Job Types: Full-time, Part-time
Benefits:
Work Location: In person
For further information please feel free to send CV and all inquiries to [email protected]
Job Type: Full-time
Work Location: In person
Pay: $32.00 – $40.00 per hour
Work Location: In person
