In-Demand therapy coordinator Jobs in sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
12d
Housing Specialist - NSW
Permalink Support Services —Sydney NSW
- $36.84 an hour
- Hybrid work
- Management
- Customer service
- Microsoft Office
- Work from home
- Employee assistance program
Quick Apply
10d
Stroke Coordinator
Nepean Blue Mountains Local Health District —Sydney NSW
- $145,056.42 - $147,952.34 a year
- Full-time
- Management
- Databases
- Education
- Employee assistance program
23h
Workplace Rehabilitation Advisor
City of Sydney —Sydney NSW
- $129,721 a year
- Full-time
- Communication skills
- Negotiation
- Parental leave
- Employee assistance program
3d
Registered Nurse Clinical Trials Coordinator (Endocrinology)
Northern Sydney Local Health District —Sydney NSW
- $74,317.94 - $104,336.27 a year
- Weekend availability
4d
Contractor Behaviour Support Practitioner / Support Coordinator
Therapy Care —Sydney NSW
- $50 - $130 an hour
- Full-time
- Hybrid work
Quick Apply
Therapy Specialist, MCTC
Abbott Laboratories —Sydney NSW
- Full-time
- Sales
Sr Clinical Research Associate II - Sydney
Fortrea —Sydney NSW
- Full-time
- Management
- Patient monitoring
- Bachelor's degree
1d
Registered Nurse Clinical Trials Coordinator (Endocrinology)
NSW Health —St Leonards NSW
- $1,521.10 - $2,135.50 a week
- Weekend availability
4d
Spa Coordinator
Tokyo Headspa —St Leonards NSW
- Part-time
- Front desk
Mental Health Clinician, HP3/CNS2/PSYCH, TPT (24 hours p/w) - Adolescent Forensic Mental Health, Early Intervention Team
Justice Health & Forensic Mental Health Network —Sydney NSW
- $116,892 - $120,680 a year
- Part-time
- Social Work
- Leadership
7d
Occupational Therapist
Enable Health Group —Sydney NSW
- $110 - $140 an hour
- Contract
- Bachelor's degree
- In-person
- Communication skills
Quick Apply
11d
Events Coordinator
Children's Medical Research Institutue —Westmead NSW
- Weekend availability
- CRM software
- Microsoft Office
- Organisational skills
Mental Health Clinician, HP3/CNS2/PSYCH, TPT (24 hours p/w) - Adolescent Forensic Mental Health, Early Intervention Team
NSW Health —Sydney NSW
- Temporary
- Social Work
- Leadership
8d
Spa Manager
Tokyo Headspa —St Leonards NSW
- $70,000 a year
- Full-time
- Front desk
- Leadership
- Communication skills
Massage Therapist
Kinder Souls —Bankstown NSW
- $77,000 - $85,000 a year
- Full-time
- Hybrid work
- Anatomy knowledge
- First Aid Certification
- Communication skills
- Travel reimbursement
- Professional development assistance
Quick Apply
Male Aboriginal Counsellor - New Street
Western Sydney Local Health District —Sydney NSW
- $126,524 - $129,591 a year
- Part-time
- Communication skills
11d
Physiotherapist
Humanity Health Group Pty Ltd —Sydney NSW
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- Communication skills
Quick Apply
11d
Community Occupational Therapist in Sydney City Area
Potentiate Rehab —Sydney NSW
- From $120 an hour
- Management
- English
- Master's degree
- Work from home
- Opportunities for advancement
Quick Apply
Enrolled Nurse - Bronte and other Eastern Suburbs (Disability Care / Aged Care - with car preferred
Right at Home Sydney Central and Eastern Suburbs —Bronte NSW
- $35.80 - $42.18 an hour
- CPR Certification
- First Aid Certification
- In-person
Quick Apply

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therapy coordinator jobs near sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year
12 days ago

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

therapy coordinator jobs in sydney, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Housing Specialist - NSW

Stroke Coordinator

Workplace Rehabilitation Advisor

Registered Nurse Clinical Trials Coordinator (Endocrinology)

Contractor Behaviour Support Practitioner / Support Coordinator

Therapy Specialist, MCTC

Sr Clinical Research Associate II - Sydney

Registered Nurse Clinical Trials Coordinator (Endocrinology)

Spa Coordinator

Mental Health Clinician, HP3/CNS2/PSYCH, TPT (24 hours p/w) - Adolescent Forensic Mental Health, Early Intervention Team

Occupational Therapist

Events Coordinator

Mental Health Clinician, HP3/CNS2/PSYCH, TPT (24 hours p/w) - Adolescent Forensic Mental Health, Early Intervention Team

Spa Manager

Massage Therapist

Male Aboriginal Counsellor - New Street

Physiotherapist

Community Occupational Therapist in Sydney City Area

Enrolled Nurse - Bronte and other Eastern Suburbs (Disability Care / Aged Care - with car preferred

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