In-Demand Commercial real estate office administration Jobs in Sydney, Nsw

Administration Assistant - Facilities
Cushman & Wakefield —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Quick Apply
3d
Senior Client Service Officer - Estate Planning and Administration
NSW Department of Communities and Justice —Parramatta NSW
- $102,936 - $113,579 a year
- Full-time
- Hybrid work
- Customer service
- In-person
- Communication skills
- Parental leave
- Employee assistance program
11d
Senior Client Service Officer - Estate Planning and Administration
NSW Trustee and Guardian —Sydney NSW
- $102,936 - $113,579 a year
- Full-time
- Hybrid work
- Customer service
- In-person
- Communication skills
- Parental leave
- Employee assistance program
9d
Event Planner
JLL —Sydney NSW
- Weekend availability
- CRM software
- Management
- Salesforce
- Health insurance
- Parental leave
2d
Wholesale Coordinator & Contract Administrator
Stockland —Sydney NSW
- CRM software
- Microsoft Excel
- Salesforce
Retail Administration Assistant
CBRE —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Assistant Property Manager
Colliers —Sydney NSW
- Full-time
- Microsoft Office
- In-person
- Parental leave
Quick Apply
Workplace Coordinator
JLL —Sydney NSW
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Parental leave
10d
Contracts Administrator
DCOH —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Reception Coordinator
DAI-LaSalle Invest Mgt Aus Pty Ltd —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Health insurance
- Parental leave
Quick Apply
10d
Paralegal / Licensed Conveyancer
Clifford Chance —Sydney NSW
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
Quick Apply
Workplace Coordinator
DAI-LaSalle Invest Mgt Aus Pty Ltd —Sydney NSW
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
10d
Retail Property Administrator
Cushman & Wakefield —Sydney NSW
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
10d
Lease Administration Manager
The GPT Group —Sydney NSW
- Part-time
- Salesforce
- Administrative experience
- Communication skills
- Parental leave
- Referral program
12d
Receptionist
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
Quick Apply
10d
Finance Manager
Infopro Digital Services Limited —Kingsgrove NSW
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Office
Quick Apply
11d
Receptionist
JLL —Sydney NSW
- Day shift
- Hospitality
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
10d
Assistant Property Manager - Expressions of Interest
Dexus —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
3d
Facilities Coordinator
CBRE —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Sales Systems Processing Specialist
Domain Group —Pyrmont NSW
- CRM software
- Microsoft Excel
- Management
- Parental leave

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Administration Assistant - Facilities

Cushman & Wakefield -
Sydney NSW

Quick Apply

Job Details

Full-time
3 days ago

Qualifications

Microsoft Excel
JD Edwards
Microsoft Outlook
Accounts payable
Microsoft Office
Administrative experience
Financial management
Communication skills
Property management
Time management

Full Job Description

Job Title

Administration Assistant - Facilities

Job Description Summary

The Facilities Administration Assistant is responsible for providing administrative, financial and operational support to the Facilities Management team across a diverse property portfolio. The role supports the delivery of facilities management services by administering accounts payable processes, coordinating preventative maintenance programs, managing work order records, maintaining compliance documentation and ensuring the timely execution of planned maintenance activities.

The position acts as a central coordination point between Facilities Managers, Finance teams, contractors and where necessary landlords and managing agents, ensuring that financial transactions, maintenance schedules and facilities records are managed accurately and efficiently. The role supports compliance with contractual obligations, statutory requirements and internal service delivery standards through effective administration and reporting processes.

Job Description

Administration Assistant - Facilities
Sydney, NSW | Full-Time

Kickstart your administration or facilities career in a fast-paced role supporting operations, maintenance, finance and contractor management.

Varied role combining administration, finance and operations
Collaborative and friendly team environment
Join a global leader with strong career development opportunities

About the Role

We have an exciting opportunity for a highly organised and detail-oriented Administration Assistant to join our Integrated Facilities Management team.

Supporting a diverse property portfolio, you'll play a critical role in ensuring facilities operations run smoothly through effective administration, invoice processing, contractor coordination and maintenance scheduling. Acting as a key link between Facilities Managers, Finance teams and service providers, you'll help ensure compliance requirements are met and maintenance activities are delivered efficiently.

This role is ideal for someone who enjoys managing multiple priorities, following tasks through to resolution, using attention to detail and building strong relationships with a variety of stakeholders.

Key Responsibilities

Process high volumes of supplier invoices accurately and within required timeframes
Validate invoices against approved purchase orders and work orders
Investigate and resolve invoice discrepancies with suppliers and internal teams
Monitor invoice approval workflows and follow up outstanding approvals
Maintain accurate financial records, registers and documentation
Assist with purchase order creation and management
Coordinate preventative maintenance schedules and contractor activities
Manage work order records and maintenance documentation
Support contractor onboarding and compliance administration
Assist with client reporting, presentations and operational reporting requirements
Maintain facilities databases and compliance records
Respond to supplier, contractor and stakeholder enquiries in a timely and professional manner

About You

1-2 years’ experience in Accounts Payable, financial administration or facilities administration
Strong administrative skills with excellent attention to detail
Experience managing high volumes of transactions, invoices or data
Strong organisational and time management skills
Ability to multitask and meet deadlines in a busy environment
Excellent communication and stakeholder management skills
Proactive and solutions-focused approach
Strong Microsoft Excel, Outlook and Office 365 skills
Experience using JDE, Wisetrend or similar systems highly regarded
Facilities management, property or government contract experience desirable

About Cushman & Wakefield
Cushman & Wakefield is a global leader in commercial real estate services, with 50,000+ employees across 60 countries. In Australia, we partner with some of the world’s leading organisations to deliver innovative property solutions across office, retail, industrial and logistics assets.

Our strength lies in our collaborative approach, deep market insight and ability to integrate services to deliver exceptional outcomes. We are driven by a client-first mindset and a commitment to excellence, empowering our people to think differently and create value at every stage of the property lifecycle.

What We Offer

Excellent career pathway into Administration or Facilities Management
Exposure to a diverse property portfolio and major clients
Supportive and collaborative team environment
Opportunity to develop operational, financial and stakeholder management skills
Work with industry-leading facilities and property professionals
Global career opportunities within Cushman & Wakefield

Diversity & Inclusion
At Cushman & Wakefield, we are committed to fostering a diverse, inclusive and respectful workplace. We welcome applications from people of all backgrounds and experiences and are dedicated to creating an environment where everyone can thrive.

Please note applicants must be eligible to work in Australia. Only shortlisted candidates will be contacted.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

INCO: “Cushman & Wakefield”

Quick Apply

Refine Your Search

commercial real estate office administration jobs in sydney, nsw

Administration Assistant - Facilities

Senior Client Service Officer - Estate Planning and Administration

Senior Client Service Officer - Estate Planning and Administration

Event Planner

Wholesale Coordinator & Contract Administrator

Retail Administration Assistant

Assistant Property Manager

Workplace Coordinator

Contracts Administrator

Reception Coordinator

Paralegal / Licensed Conveyancer

Workplace Coordinator

Retail Property Administrator

Lease Administration Manager

Receptionist

Finance Manager

Receptionist

Assistant Property Manager - Expressions of Interest

Facilities Coordinator

Sales Systems Processing Specialist

I want to receive the latest job alert for commercial real estate office administration in sydney, nsw

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