In-Demand Front office coordinator Jobs in Prahran, Vic

Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
12d
Direct Care Coordinator
Baptcare —Bundoora VIC
- $18,500 a year
- Full-time
- Hybrid work
- Organisational skills
- In-person
- Office experience
- Work from home
Housekeeping Office Coordinator
Marriott International, Inc —Melbourne VIC
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Excel
- Employee assistance program
Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time
Greystar —South Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
9d
Front Office Reception/Patient Coordinator
Dental Boutique —Melbourne VIC
- Full-time
- Hospitality
- Microsoft Excel
- Customer service
Quick Apply
Client Services & Reception Team Leader
Ashurst LLP —Melbourne VIC
- Full-time
- Customer service
- Communication skills
- Health insurance
- Gym membership
Quality and Training Officer
City of Boroondara —City of Boroondara VIC
- $87,101 - $100,905 a year
- Full-time
- Management
- Microsoft Office
- Agile
2d
Client Facing Marketing Coordinator/Assistant
20-80 Solutions —Preston VIC
- Bilingual
- Communication skills
Trainee Graduate
Freighter Group —Brooklyn VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Education
Quick Apply
12d
Expression of Interest | Residential Property & Communities | Melbourne R0193635 Accolade on A'Beckett St South Melbourne, Victoria | Melbourne, Victoria Full time
Greystar —South Melbourne VIC
- Full-time
- Hospitality
- Customer service
- Front desk
Workplace Exp Coordinator
CBRE —Melbourne VIC
- Full-time
- Organisational skills
- AI
Front Office Coordinator/Patient Coordinator
Dental Boutique —Balwyn VIC
- Full-time
- Microsoft Excel
- Sales
- Customer service
Quick Apply
5d
Commercial Operations Project Coordinator
Bellroy —Melbourne VIC
- Full-time
- Merchandising
- In-person
- Communication skills
Deputy Practice Manager - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Minor Works Foreperson
Knox City Council —City of Knox VIC
- $83,593 - $97,258 a year
- Overtime
- Civil engineering
- Construction experience
- Leadership
- Parental leave
- Employee assistance program
1d
Senior Assistance Coordinator
Healix —Melbourne VIC
- Full-time
- Communication skills
- Travel reimbursement
- Health insurance
Quick Apply
10d

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Administration Co-Ordinator

Aeralife -
Northcote VIC

Apply Now

Job Details

Full-time
12 days ago

Benefits

Employee rewards program
Employee assistance program
Employee discount
Referral program
Salary packaging
Insurance services

Qualifications

Customer service
Microsoft Office
Administrative experience
Organisational skills
Front desk
Communication skills
Time management
Office experience

Full Job Description

Aeralife Northcote | Northcote, Melbourne VIC

Coordinate our workforce. Support operational excellence. Make a meaningful difference every day.

Aeralife Northcote is seeking an experienced and highly organised Administration Co-Ordinator to join our residential aged care team.

This is an exciting opportunity for an administration professional with a minimum of 2 years' experience who enjoys a diverse role combining reception, workforce coordination, compliance and operational administration. As a key member of our team, you will be the first point of contact for residents, families, visitors and employees, while supporting the day-to-day administrative and workforce functions of the residence.

If you're looking for a role where your organisational skills, attention to detail and ability to build strong relationships will be genuinely valued, we'd love to hear from you.

Why Join Aeralife Northcote?

Permanent Full-Time position
Competitive salary package
Modern residential aged care community in Northcote
Supportive and collaborative leadership team
Diverse role with exposure to workforce planning, compliance and people administration
Ongoing professional development opportunities
A values-driven organisation focused on Passion, Innovation, Empathy and Respect
Opportunity to make a meaningful contribution to the lives of older Australians

About the Role

As the Administration Co-Ordinator, you will be responsible for ensuring the efficient administration and workforce coordination of the residence.

Acting as the first point of contact for residents, families, visitors, employees, contractors and external stakeholders, you will play a key role in creating a professional, welcoming and customer-focused experience while ensuring the smooth operation of administrative and staffing processes.

Working closely with the Residence Manager, Clinical Care Manager and People & Culture team, you will coordinate employee rostering, workforce compliance, onboarding, training administration and reception services, ensuring the residence operates efficiently and professionally.

This is a diverse role that requires excellent organisational skills, strong attention to detail and a genuine passion for delivering exceptional customer service.

Key Responsibilities

Coordinate and maintain employee rosters using Humanforce
Manage unplanned roster changes, leave coverage and replacement staffing requirements
Support workforce planning and staffing allocations in consultation with operational leaders
Approve timesheets, manage roster variations and respond to employee payroll and rostering enquiries
Provide professional reception and front-of-house support, acting as the first point of contact for residents, families, visitors, contractors and stakeholders
Answer and direct incoming telephone calls, emails and general enquiries in a professional and timely manner
Welcome visitors and ensure a positive and professional experience within the residence
Maintain workforce compliance records, including:
- Police Checks
- NDIS Worker Screening Checks
- Visa and work rights documentation
- AHPRA registrations
- Vaccination records
- Training and appraisal registers
Coordinate onboarding, orientation and employee record management for staff, contractors, volunteers and students
Monitor mandatory training compliance and maintain training records
Support recruitment activities and casual workforce utilisation
Liaise effectively with internal and external stakeholders
Contribute to continuous improvement and quality initiatives

What We Offer

As part of the Aeralife team, you'll have access to a range of benefits designed to support your wellbeing and professional growth:

Grow Your Own Staff Referral Program – earn rewards for referring quality candidates to join our team
A positive, inclusive and highly supportive workplace culture built on our values of Passion, Innovation, Empathy and Respect
Employee Assistance Program (EAP) offering confidential wellbeing and counselling support for you and your immediate family
Salary packaging benefits to help maximise your take-home pay
Novated leasing and vehicle financing options
Discounted private health insurance
Exclusive employee discounts and lifestyle benefits including travel, holidays, technology, electronics, home appliances and home essentials through our Aeralife Benefit Partners Program
Employee Reward and Recognition Programs that celebrate individual and team achievements

About You

You are an experienced administration professional with a minimum of 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role.

You thrive in a busy environment, enjoy interacting with people and take pride in providing exceptional customer service. You are equally comfortable welcoming visitors at reception, coordinating employee rosters, managing compliance documentation and supporting operational leaders with administration requirements.

Your professionalism, attention to detail and ability to build positive relationships make you a valued member of any team.

To Be Successful, You Will Have:

Minimum 2 years' experience in an Administration Coordinator, Workforce Coordinator, Reception, Office Administration or similar role
Previous experience in an Administration Co-Ordinator, Workforce Co-Ordinator, Rostering Co-Ordinator, Residential Administrator or similar role
Experience working within aged care, healthcare, disability, community services or a related sector (highly regarded)
Strong rostering and workforce coordination experience
Excellent organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Advanced Microsoft Office skills
Exceptional customer service and stakeholder management skills
Ability to manage competing priorities in a busy environment
Knowledge of compliance and workforce documentation requirements
Current NDIS Worker Screening Check (or willingness to obtain)
Full Australian working rights

About Aeralife

Aeralife is a proudly Australian-owned aged care provider committed to delivering exceptional care and lifestyle experiences across our communities. Guided by our values of Passion, Innovation, Empathy and Respect , we strive to create supportive environments where residents thrive and our people can build rewarding careers.

Apply Now

If you're an experienced administration professional looking for a rewarding role where you can make a genuine impact while developing your career, we'd love to hear from you.

Submit your Resume and Cover Letter via the Apply Now button.

Applicants must have Australian working rights and be willing to complete pre-employment checks relevant to the position.

Apply Now

Refine Your Search

front office coordinator jobs in prahran, vic

Administration Co-Ordinator

Direct Care Coordinator

Housekeeping Office Coordinator

Resident Services Coordinator R0198462 Haiku - The Gladstone South Melbourne, Victoria Full time

Front Office Reception/Patient Coordinator

Client Services & Reception Team Leader

Quality and Training Officer

Client Facing Marketing Coordinator/Assistant

Trainee Graduate

Expression of Interest | Residential Property & Communities | Melbourne R0193635 Accolade on A'Beckett St South Melbourne, Victoria | Melbourne, Victoria Full time

Workplace Exp Coordinator

Front Office Coordinator/Patient Coordinator

Commercial Operations Project Coordinator

Deputy Practice Manager - HC - Practice Support

Minor Works Foreperson

Senior Assistance Coordinator

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