Employment Type: Casual
Position Classification: Administration Officer Level 2
Remuneration: $34.94 - $36.10 Per Hour
Requisition ID: REQ687881
Location: Mater Mental Health Care Centre Waratah
Closing Date: Sunday 06 September
Make a difference. Build your skills. Every day is different
The Mental Health Casual Administration Pool provides an exciting opportunity to work across a diverse range of mental health settings throughout the Newcastle, Lake Macquarie and Hunter Valley areas. As a Casual Administration Officer, you will have the opportunity to work across acute inpatient units, community services and support teams, gaining valuable experience across a broad range of administrative roles within Mental Health Services.
The casual pool supports more than 20 different administrative roles and provides relief for permanent administration staff, including planned leave and unexpected short-notice absences. This is an excellent opportunity for someone who enjoys variety, learning new skills and working in a dynamic environment.
About the role
As a member of the Mental Health Casual Administration Pool, you will provide high-quality administrative and customer service support across a range of clinical and corporate environments.
Key responsibilities will include:
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Providing professional and responsive customer service as a first point of contact, both face-to-face and by telephone.
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Responding to email enquiries, updating client contact details and completing billing processes.
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Using electronic medical record and corporate IT systems to maintain accurate documentation and correspondence.
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Providing administrative support to clinical and non-clinical staff to ensure the smooth day-to-day operation of services, including ordering and invoicing.
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Maintaining accurate and well-organised filing and record management systems in accordance with privacy and confidentiality requirements.
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Prioritising workloads effectively and completing tasks with a high level of accuracy.
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Adapting quickly to different work environments, systems, processes and administrative requirements.
This is more than a casual administration opportunity; it is a chance to build a diverse range of skills and experience across Mental Health Services within Hunter New England Local Health District. You will work alongside experienced teams, develop your administrative capabilities and gain exposure to a variety of clinical and community-based environments.
About you
We are looking for enthusiastic and adaptable administration professionals who are committed to developing their skills and contributing to the Mental Health Casual Administration Pool for a minimum of 12 months.
This role would suit someone who enjoys variety, embraces new challenges and is motivated to learn. You will have the opportunity to develop strong core administrative skills while building your ability to solve problems, manage competing priorities, resolve conflicts and respond positively to constructive feedback.
To be successful, you will demonstrate:
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Strong communication and customer service skills.
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Excellent organisational skills and attention to detail.
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The ability to learn new systems, processes and procedures quickly.
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The ability to work effectively both independently and as part of a team.
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Flexibility and adaptability when working across different locations and services.
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A willingness to accept feedback and continuously develop your skills.
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An understanding of the nature of casual employment, including flexibility with rostered hours and availability for blocks of work.
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An understanding of the challenges and sensitivities associated with working in an acute mental health environment.
Previous experience working within Mental Health Services is not essential. However, an understanding of the unique challenges associated with working in an acute mental health setting is important.
Training and support
We recognise that our Casual Administration Pool is an investment in our people. Successful candidates will receive extensive training and support to help them confidently transition between different placements.
Your training will include:
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Mandatory NSW Health and corporate training.
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Online training for the required clinical and corporate IT systems.
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Face-to-face and on-the-job training.
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A buddy system to support you as you learn each new role.
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Well-documented processes, procedures and guides to assist you when transitioning between placements.
With more than 20 different administrative roles supported by the casual pool, you will have the opportunity to continually broaden your skills and experience while being supported throughout your development.
Why join Hunter New England Health?
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Be part of one of the largest and most diverse Local Health Districts in NSW
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Influence digital solutions that directly support patient care and clinical outcomes
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Salary packaging options
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Work collaboratively with passionate clinicians and digital health professionals
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Enjoy career development opportunities within NSW Health
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Make a real difference across a large, complex health service
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Fitness Passport for you and your family
What you'll be doing
Provide an efficient and effective administrative/clerical service.
Need more information?
about applying for this position
For role related queries or questions contact Kasey Poole on
[email protected]
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. by contacting SalaryPackagingPLUS! via
[email protected] or 1300 40 25 23.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact
[email protected] for confidential support to ensure an equitable, barrier-free application process.
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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