In-Demand Senior practice administrator Jobs in New South Wales

Senior Medical Receptionist | Psychology Practice
MindFlare PTY LTD —Glenmore Park NSW
- $60,000 - $75,000 a year
- Full-time
- Management
- Customer service
- Administrative experience
Quick Apply
Senior Administrative Assistant
Platinum Cardiology Pty Ltd —Erina NSW
- $32.00 - $36.25 an hour
- Part-time
- Medical office experience
- Administrative experience
- Clinic
Quick Apply
4d
Senior Database Administrator
NSW Police Force —Parramatta NSW
- $149,739 - $156,088 a year
- Full-time
- Management
- Maintenance
- Communication skills
14d
IT Senior System Administrator
Boeing —Williamtown NSW
- Part-time
- Remote
- Management
- SQL
- Health insurance
- Tuition reimbursement
7d
Contract Administrator
Ahrens Pty Ltd —Kingsgrove NSW
- Construction
- Communication skills
Staff Specialist - Anatomical Pathology - NSWHP Rural and Regional Laboratories (eCred)
NSW Health —Cudgen NSW
- Full-time
- Communication skills
- Time management
Operations Support Manager ANZ
EssilorLuxottica —North Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Data protection - MS Purview SME - Australia
Paramount Computer Systems —Glenwood NSW
- Full-time
- Remote
- Azure
- Computer Science
- Education
Quick Apply
Implementation Specialist
Karbon —Sydney NSW
- Microsoft Excel
- AI
- Communication skills
- Annual leave
- Parental leave
Quick Apply
Senior MSP Engineer (L3) | Escalations, Projects + Pre Sales
HD IT —Parramatta NSW
- $115,000 - $135,000 a year
- Full-time
- Hybrid work
- Azure
- SharePoint
- AI
Quick Apply
Senior Claims Consultant
TAL —Sydney NSW
- Full-time
- Microsoft Excel
- Time management
Quick Apply
Senior Linux Administrator
Harvey Norman —Homebush West NSW
- Full-time
- Management
- Scripting
- Communication skills
- Parental leave
13d
Servicenow Technical Lead
Duxxel Pty Ltd —Sydney NSW
- From $700 a day
- Contract
- Hybrid work
- Azure
- Agile
- Leadership
- Work from home
- Professional development assistance
Quick Apply
IT Administrator
IREN —Sydney NSW
- Full-time
- Management
- Computer Science
- Administrative experience
- Annual leave
Salesforce Engineer
King Living —Turrella NSW
- Full-time
- Sales
- Salesforce
- DevOps
Quick Apply
14d
Senior Infrastructure Engineer
Propeller —Sydney NSW
- Full-time
- Hybrid work
- AWS
- AI
- Parental leave
Quick Apply
Mining Engineer
YanCoal —New South Wales
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- CAD
- Health insurance
- Parental leave
10d
Technology Consultant
ServiceRocket —Sydney NSW
- Full-time
- Hybrid work
- Computer Science
- SQL
- Analysis skills
- Relocation assistance
- Health insurance
Sr. Manager Service Operations
Vertiv —Sydney NSW
- Management
- Customer service
- Leadership
Associate Director - Forensic Technology
KPMG —Sydney NSW
- Full-time
- Parental leave

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Senior Medical Receptionist | Psychology Practice

MindFlare PTY LTD
Glenmore Park NSW

Quick Apply

Job Details

Permanent | Full-time
$60,000 - $75,000 a year

Qualifications

Management
Customer service
Medical scheduling
Administrative experience
Front desk
Leadership
Communication skills
Medical receptionist

Full Job Description

Join the MindFlare Team!

Are you an experienced Medical Receptionist or Administrator who thrives in a fast-paced environment, loves connecting with people, and isn't afraid to pick up the phone and make things happen?

MindFlare is a growing, family-owned psychology practice supporting children, families, and individuals across our Glenmore Park and Oran Park clinics. We're looking for an energetic, organised, and confident Senior Medical Receptionist to become a key part of our team.

This is more than a reception role. You'll be the welcoming face and voice of MindFlare, helping create a positive experience for our clients while supporting the smooth day-to-day operation of our busy practice.

What You'll Be Doing

As our Senior Medical Receptionist, you'll be responsible for:

Reception & Client Support

Greeting clients and families with warmth and professionalism.
Managing incoming and outgoing phone calls.
Responding to emails and client enquiries.
Scheduling appointments and managing clinician diaries.
Following up tentative bookings and ensuring clients are supported through the booking process.
Maintaining accurate client records within our practice management system (Halaxy).
Assisting with invoicing and following up outstanding accounts when required.
Opening and closing the practice.
General administration, data entry, scanning, and document management.

Senior Reception Responsibilities

Coordinating assessment bookings and preparing client quotes.
Tracking assessment report due dates and ensuring deadlines are met.
Supporting the day-to-day organisation of both clinic locations.
Supporting and mentoring the Medical Receptionist.
Training and supporting new reception staff.
Working closely with the Executive Officer and Director on practice operations and projects.

What We're Looking For

Essential

✔ Previous Reception and/or Administration experience (applications without this experience will not be considered)

✔ Exceptional phone manner and confidence speaking with clients

✔ Strong organisational and time-management skills

✔ Ability to multitask and prioritise in a busy environment

✔ Professional communication and customer service skills

✔ High attention to detail

✔ Ability to work independently while also being a supportive team member

Highly Desirable

⭐ Previous Medical Reception experience

⭐ Knowledge of Medicare and/or NDIS funding

⭐ Experience using Halaxy or similar practice management software

⭐ Previous experience training, mentoring, or managing staff

⭐ Experience working within allied health, healthcare, or disability services

About You

You are:

Friendly, approachable, and genuinely enjoy helping people.
Confident and comfortable making phone calls and following up clients.
Proactive and able to take initiative.
Calm under pressure and able to juggle competing priorities.
A positive team player who enjoys contributing to a supportive workplace culture.

Why Join MindFlare?

At MindFlare, we're passionate about supporting our clients, our community, and each other. You'll join a welcoming and supportive team where your contribution genuinely matters and where no two days are the same.

Position Details

Location: Glenmore Park (some travel to our Oran Park office may be required)

Employment Type: Full-Time (38 hours per week) Monday – Friday, occasional Saturday may be required/offered with notice.

Salary: Competitive salary based on experience.

If you're an experienced administrator or medical receptionist looking for a role where you can make a real difference while being part of a positive and supportive team, we'd love to hear from you.

Apply now and become part of the MindFlare Team.

Pay: $60,000.00 – $75,000.00 per year

Experience:

Administration or Reception: 2 years (Required)
NDIS Administration: 1 year (Preferred)
Medicare Administration: 1 year (Preferred)
Mentoring Administration Staff: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

senior practice administrator jobs in new south wales

Senior Medical Receptionist | Psychology Practice

Senior Administrative Assistant

Senior Database Administrator

IT Senior System Administrator

Contract Administrator

Staff Specialist - Anatomical Pathology - NSWHP Rural and Regional Laboratories (eCred)

Operations Support Manager ANZ

Data protection - MS Purview SME - Australia

Implementation Specialist

Senior MSP Engineer (L3) | Escalations, Projects + Pre Sales

Senior Claims Consultant

Senior Linux Administrator

Servicenow Technical Lead

IT Administrator

Salesforce Engineer

Senior Infrastructure Engineer

Mining Engineer

Technology Consultant

Sr. Manager Service Operations

Associate Director - Forensic Technology

I want to receive the latest job alert for senior practice administrator in new south wales

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