Muswellbrook, NSW, AU, 2333
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About John Holland:
At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.
That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of a team that thrives on rising to the challenge of transforming lives for good.
About the project:
John Holland has been selected as delivery partner with Ausgrid for Energy Co’s Hunter-Central Coast Renewable Energy Zone project (HCC REZ).
The project involves upgrading the existing electricity network and construction of two new substations to allow connections to a range of renewable energy sources and will be a significant enabler for the Hunter region’s clean energy future. The delivery solution minimises the impact on the community and environment while delivering the capacity to transfer more than 1 GW of renewable energy.
John Holland has been involved in the energy sector since the 1960s when we helped deliver the Snowy Mountains Scheme, and we’re excited to re-enter in the Energy market by being part of another iconic project.
About the role:
The Hunter Rez project team is currently looking for an experienced Site Administrator to join the team, based on site in Muswellbrook and LAFHA (Living Away From Home Allowance) will be provided.
Responsibilities of the role include:
Check invoices received in the accounts email are compliant.
Organise Purchase Requisitions for Engineers and Project Managers.
Liaise with Project Managers for approval of Purchase Orders and Invoices.
Process invoices and work orders promptly to meet deadlines.
Organise documentation and set up new suppliers/vendors in the JH system (VOL and PPW).
Resolve invoice and credit queries with existing suppliers and action any statement queries.
Assist the Office Manager with ordering PPE, catering, and arranging travel
Maintain commercial registers (PPE, Travel, IPP) and develop records management systems to ensure information is accurate and secure.
Ad Hoc administrative tasks to support the project team (Document Control/Health & Safety).
Liaise with the contracts team and subcontractors regarding invoices, bank guarantees, and insurances, ensuring all are valid and maintained in PPW/SharePoint.
Provide accurate information and customer service to clients, vendors, subcontractors, and stakeholders, while supporting team members and upholding confidentiality in all duties.
To be successful in this key role, you must have:
Tertiary qualification or equivalent hands-on experience in administration.
3–5 years’ proven experience in administration or accounts administration positions.
Advanced proficiency in the Microsoft Office Suite.
Solid understanding of basic accounting, data handling, and administrative management processes.
Familiarity with technology and systems relevant to records management.
Strong grasp of core administrative procedures and practices.
As part of the team, you help us deliver on our promise to transform lives
Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.
We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.
What's in it for you when you join John Holland?
We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
We offer:
Competitive remuneration with salary continuance, and salary sacrifice packaging options available
Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
Job Segment: Document Control, Environmental Engineering, Administrative, Engineering
