In-Demand Assistant broker assistant Jobs in Melbourne Vic

Operations & Project Assistant
Australia Shengyang Innovation Investment Pty Ltd —Melbourne VIC
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick Apply
22h
Underwriting Assistant
CFC —Melbourne VIC
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Organisational skills
Quick Apply
Early Career Pathways - Assistant Broker Advocate
Insurance Australia Group —Melbourne VIC
- Full-time
- Hybrid work
- No experience needed
- No degree
- Health insurance
- Annual leave
5d
Assistant Accounts Manager
RSM Group —Surrey Hills VIC
- $60,000 - $65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick Apply
Operations & Supply Chain Coordinator
Epicure Food Solutions —Mount Waverley VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Quick Apply
Administration Assistant
CFC —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Admin & Front Office
Bentleys Victoria —Hawthorn VIC
- Full-time
- Microsoft Office
- Front desk
- In-person
Quick Apply
Senior Account Executive - Corporate and Commercial
Marsh —Melbourne VIC
- Full-time
- Hybrid work
- In-person

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Operations & Project Assistant

Australia Shengyang Innovation Investment Pty Ltd
Melbourne VIC

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year
22 hours ago

Qualifications

Bilingual
Mandarin
Multilingual
English
Microsoft Office
Driver Licence
Organisational skills
Chinese
Communication skills

Full Job Description

About the Role

A Melbourne-based commercial laundry business is being established, and we're looking for a capable bilingual Operations & Project Assistant to support the project execution.

The project is privately funded and fast-moving. This role will work closely with the founder, key decision-makers and specialist advisors, to coordinating the day-to-day and acting as point of contact with external stakeholders (agents, councils, utilities, suppliers, contractors and consultants).

We're looking for a proactive, organised problem-solver with strong communication and coordination skills. You'll manage multiple workstreams and gain hands-on experience across property, suppliers, approvals and operations.

KEY RESPONSIBILITIES

The role focus is execution and coordination. Day to day, that means:

Site & Local Coordination

Help shortlist factory options against our site criteria, and prepare clear comparisons
Liaise with commercial real estate brokers, arrange inspections, and follow up on property questions
Gather information on zoning, access, power, water, drainage, loading and parking and coordinate with councils, utilities and consultants as needed

Project Coordination & Documentation

Prepare meeting notes, action lists, timelines, spreadsheets and reports
Track deadlines and keep external parties moving to schedule
Organise quotes, forms, permits and correspondence, and support approval and compliance paperwork under the guidance of the founder and consultants
Keep project information orderly and easy to find, so nothing slips through

Supplier & Contractor Coordination

Approach equipment suppliers, installers and service providers, and gather the options
Compare offers and organise the key commercial and operational details for the team's decision
Coordinate meetings, site visits, delivery schedules and follow-up actions

Bilingual Communication

Make sure nothing is lost between Mandarin and English, translating, summarising and organising information across both
Handle correspondence, calls and meetings in either language, and produce clear written summaries
Represent the team professionally and precisely with external stakeholders

Operations Setup Support

As the project progresses, help stand up what's needed before launch., including early hiring, supplier lists, standard operating procedures and other preparation

What Success Looks Like

You follow up without being much reminded, turn instructions into practical steps, and keep information organised so decisions can be made quickly. Stay composed as priorities shift.

QUALIFICATIONS

You must have:

Fluent Mandarin and English, both spoken and written
Valid Australian work rights and the ability to work full-time in Melbourne
Strong organisation and attention to detail
Confidence to make calls and follow through with external stakeholders
A valid driver's licence and reliable transport, able to attend meetings across different locations
Familiarity with Microsoft Office 365 or similar tools

Nice to Have

Experience in any of the following will be highly regarded:

Manufacturing, logistics, warehousing, industrial operations, or project coordination
Commercial or industrial property
Supplier management, procurement, or quote comparison
Small-business setup or start-up environments
Bilingual coordination, executive assistant, or operations support roles

What We Offer

A full-time role at AUD $60,000–$70,000 + Super, based on experience and capability
A 6-month probation, with a clear pathway to a long-term role for the right performer
Real involvement in the execution of a live project in Melbourne
Broad, hands-on experience across property, approvals, suppliers, equipment and operations
Genuine room to grow for the right person

PLEASE NOTE

Shortlisted applicants should be prepared to provide professional references and to verify their Australian work rights. A background check may be required before commencement. The successful candidate will be asked to sign a confidentiality agreement to access to commercial information.

Pay: $60,000.00 – $70,000.00 per year

Application Question(s):

This role involves regular travel to sites across Victoria. Are you comfortable with this?

Language:

Mandarin and English (Preferred)

Licence/Certification:

Driver Licence (Preferred)

Work Authorisation:

Australia (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant broker assistant jobs in melbourne vic

Operations & Project Assistant

Underwriting Assistant

Early Career Pathways - Assistant Broker Advocate

Assistant Accounts Manager

Operations & Supply Chain Coordinator

Administration Assistant

Admin & Front Office

Senior Account Executive - Corporate and Commercial

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