1. Demonstrated High-Level Organisational and Time Management Skills
Demonstrated ability to effectively manage multiple priorities in a fast-paced environment. Proven experience coordinating complex schedules, managing competing deadlines, and maintaining accuracy under pressure. Highly organised with strong attention to detail and the ability to adapt to changing circumstances while ensuring continuity of operations.
2. Communication and Interpersonal Skills
Demonstrated ability to communicate effectively with all stakeholders with proven capacity to build positive professional relationships and communicate clearly both verbally and in writing. Able to handle sensitive matters with discretion and professionalism
3. ICT and Systems Proficiency
Demonstrated experience using Microsoft Office applications including Word, Excel, Outlook, and Teams, with the ability to learn and utilise school administration systems. Experience with Compass and Griddle would be an advantage but is not a prerequisite Ability to prepare reports, manage data, and maintain accurate records.
4. Ability to Coordinate Daily Staffing Requirements
Experience coordinating rostering, staff replacements, leave management, or workforce scheduling. Ability to make sound decisions regarding staff allocations, organise Casual Relief Teachers (CRTs), and ensure operational requirements are met efficiently and effectively
5. Ability to Work Independently and as Part of a Team
Demonstrated ability to take initiative, exercise sound judgement, and work independently while contributing positively to a collaborative team environment.
6. Demonstrated Capacity to Exercise Sound Judgement and Problem-Solving Skills
Demonstrated ability to analyse situations, identify priorities, and make informed decisions in a dynamic and fast-paced environment. Experienced in responding to unexpected operational challenges while maintaining a calm and professional approach. Proven capacity to develop practical solutions, anticipate potential issues, and ensure the smooth and efficient operation of daily school activities with minimal disruption to student learning.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Daily Operations and Communications
- Coordinate and organise the daily organisation of the College, including the daily replacement of absent staff with Casual Relief Teachers (CRTs).
- Attend briefing and update staff on any changes to the daily and future program.
- Read and respond to communication from staff and CRT providers.
- Ensure all classes, yard duties and events are appropriately covered by CRTs or staff.
- Contact, book and coordinate CRTs.
- Plan for the equitable allocation, distribution and tracking of `in lieus¿, and under allotted classes according to the College¿s guidelines and report to the Principal team and the Consultative Committee.
- Inform staff of daily changes via MS Teams.
- Synchronise data to Compass and change staffing for extra classes on Compass.
- Liaise with a Principal Class team member on daily changes and staffing changes.
- Maintain a bank of CRTs and liaise with the Principal team around CRT employment.
- Maintain and follow-up the daily organisation diary to ensure significant impactful events on the College can be managed with available staff.
- Use approved leave information to plan, determine and track CRT coverage.
- Liaise with the Principal Class Team in the preparation of reports on staff absences, CRT expenditure and reconciliation of CRT expenditure on professional development, excursions and school events.
- Develop and maintain CRT induction folders.
- Induct and brief agency CRTs on school processes and policies and laptop use.
- Liaise with Learning Area Leaders/teaching teams to assist with work required for replacement classes.
College Operations
- Maintain College Policies timeline to ensure policies are up to date according to their review cycle, utilising the Department¿s templates and liaising with the relevant College leaders.
- Ensure policies are sent to the relevant staff member to update on the College website.
- Administer, implement and communicate College Operations processes in line with DE policies and procedures, as well as the College¿s Excursions, Activities and Camps policies.
- Liaise with teachers to ensure excursion/Incursion administration including risk assessments, Student Activity Locator entries, Time in Lieu, venue and bus bookings are completed in a timely manner, as per DE and School processes and policies.
- Prepare College Operations Team meetings¿ agenda and update events as required.
- Oversee the effective running of College events including student attendees, non-attendees and staffing.
- Document College Operations processes including but not limited to events, daily organisation and upload to Microsoft Teams.
Compass Management
- Communicate Compass updates to relevant staff in a timely manner.
- Coordinate with the Assistant Principal - Inclusion, Engagement & Wellbeing the exporting of data.
- Coordinate with the curriculum leader to set up progress and semester reports.
- Monitor learning tasks on Compass under the direction of the Principal team.
Programs
- Plan for College events using timely and efficient strategies.
- Complete Administrative tasks associated with whole school events as required by the Principal team, including but not limited to assemblies and information nights.
- Coordinate School Photo and Immunisation Program and associated processes (ie. following up absenteeism and photo audits).
- Coordinate Semester Awards and Night of Excellence In consultation with the Principal team.
- Coordinate the end of year program (Summer program).
- Liaise with camp leaders to coordinate the administration of camps such as booking venues, activities and transport.
- Publish on Compass programs and school events (including, but not limited to, NAPLAN, exams, engagement days, orientation days, early commencement).
- Create professional learning sessions on PD Tracker, add staff attendance and print certificates for staff at the end of end year.
OH&S Audit
- Liaise with the Assistant Principal to ensure compliance with Occupational Health and Safety regulations, policies and procedures.
- Liaise with the Assistant Principal to ensure the Emergency Management Plan is updated and implemented.
Other Duties
- Other duties as required by the Principal or their delegate.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Greensborough College is a Year 7 to 12 co-educational School situated in the City of Banyule in the North Western Victorian Region. Our mission is "At Greensborough College we CARE". Our vision for learning is ¿Greensborough College is a community of Courageous, Aspirational and Respectful learners. We promote Equality and see potential for excellence in every student.¿ Our motto is "Strive for Excellence." Our values are COURAGE, ASPIRATION, RESPECT and EQUALITY. The values underpin the school wide Positive Behaviour Support Framework.
Our programs offer a stimulating blend of academic, sporting and cultural activities that equip our young people with the essential skills and knowledge they will need to become successful members of the broader and global community.
The student profile includes 4% EAL (English as an Additional Language) students and 3% ATSI (Aboriginal and Torres Strait Islander) students. Our equity-funded students¿ category consists of students 38% and PSD students 7%.
Greensborough College is an inclusive school that is focused on academic achievement and ensuring all students achieve their personal best. We provide a wide range of programs for all ability levels.
There is a strong emphasis on core subjects: English, Mathematics, Science and Humanities; complemented by programs in the Technologies, Arts, Music, Languages (Italian), Physical Education and Health. A wide range of VCE subjects including a strong VET program runs parallel to our VCAL program, offering students diverse future pathways. We offer a high level Athletic Development Program (ADP) which includes strength and conditioning training programs and coaching programs (Tennis, Basketball and Australian Rules Football).
We offer a wide range of inter-school sporting and co-curricular activities including a full camps program, Musical Instrumental Program, School Production, Debating, Outdoor Education, Community Involvement, overseas cultural experiences, student leadership, student achievement celebrations, Homework Club and other interest clubs.
At Greensborough College we are committed to the Child Safe Standards.
In the Greensborough College Sports Precinct we are fortunate to have an MCG size Football Oval, FIFA standard Soccer Pitch, practice Cricket Nets, Running Track, and a two storey Pavilion.
The college has recently undergone building works, giving us 4 new buildings to include new state-of-the-art classrooms, Library, and Science wing.
Important information for applicants
- Applicants MUST address the specified selection criteria.
- Applicants name, contact details and the position number for which they are applying should be clearly displayed on the front page of any attachments.
- Compressed files such as .zip files are not compatible with the Recruitment Online system.
- The names and contact details including mobile phone of up to 3 referees must be provided with application.
