In-Demand Senior administrative assistant Jobs in Melbourne Eastern Suburbs, Vic

Personal Assistant to the PMD Specialty Medicine / DPMD Specialty Medicine
Monash Health —Clayton VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Education Support - Daily Organiser ES1-3
Government schools —Melbourne Eastern Suburbs VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
9d
Business Manager - ES2 - Range 6
Government schools —Melbourne Eastern Suburbs VIC
- Urgently hiring
- Management
- Administrative experience
- Recruiting
6d
Executive Assistant
Siemens —Bayswater VIC
- Full-time
- Organisational skills
- Communication skills
- Parental leave
Executive Assistant (Secretariat Office)
The Salvation Army —Blackburn VIC
- Full-time
- In-person
- Leadership
- Parental leave
- Employee assistance program
1d
ES Level 1 Range 3 - DI Support / Admin (time fraction negotiable)
Government schools —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Leadership
5d
Personal Assistant
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Communication skills
- Health insurance
- Employee assistance program
13d
Migration Assistant/s
Knowbal Migration and Education —Melbourne VIC
- Full-time
- CRM software
- Management
- Microsoft Office
Quick Apply
Student Health and Wellbeing ES1-3
Government schools —Melbourne Eastern Suburbs VIC
- Full-time
- Administrative experience
- Case management
- Leadership
6d
Assistant Restaurant Manager
El Jannah Stores —Ferntree Gully VIC
- Weekend availability
- Hospitality
- Management
- Leadership
Quick Apply
Design Assistant (12 month FTC)
Kmart —Chadstone VIC
- Contract
- Microsoft Office
- Construction
- Communication skills
- Parental leave
13d
Lecturer - Politics and International Relations
Monash University —Clayton VIC
- $123,138 - $146,228 a year
- Full-time
- Hybrid work
- Teaching
12d
Experienced Oral Health Therapist- Parental Leave Part-time Max term Ashburton
Inspiro —Ashburton VIC
- Up to $15,990 a year
- Part-time
- Private practice
- Customer service
- Communication skills
- Parental leave
- Employee assistance program
12d
Experienced Oral Health Therapist- Parental Leave Part-time Max term Ashburton
Access Health and Community —Ashburton VIC
- Part-time
- Private practice
- Customer service
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
12d
2027 IBD Research Fellow or Registrar - Unaccredited
Monash Health —Clayton VIC
- $100,000 a year
- Part-time
- Medicine
- Doctoral degree
- Research

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Personal Assistant to the PMD Specialty Medicine / DPMD Specialty Medicine

Monash Health -
Clayton VIC

Apply Now

Job Details

Full-time

Benefits

Employee assistance program
Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Customer service
Administrative experience
Organisational skills
SharePoint
Communication skills
Hospital experience

Full Job Description

Job Requisition ID: 8199
Legal Entity: Monash Health

Location:
Clayton, VIC, AU, 3168

#job-location.job-location-inline { display: inline; }
Employment Type: Full Time Fixed Term (Parental Leave)
Posting Date: 9 Jun 2026

Monash Health exists to reimagine care, so that people can live their best lives.

We provide safe and equitable care, for every stage of life, delivered with world-leading expertise and over 175 years of experience.

As a leading academic health service, we're committed to providing tomorrow's care today by integrating research, teaching and training into everyday practice.

Our team of 24,000 people are full hearted, open minded and all in. Together, we provide more than 250 integrated services for every stage of life at over 50 locations and in the community across south-east Melbourne, Victoria, serving 1.2 million residents in the South Metro Local Health Service Network.

To see first-hand what our colleagues think about working here, take a look at the following short videos monashhealth.org/careers.

A great opportunity is now available for an experienced Personal Assistant to support the Program and Deputy Program Medical Director, Specialty Medicine.

About the Department / Program

The Specialty Medicine Program delivers complex, multidisciplinary care across ten medical specialties. The team supports clinical leadership and operational delivery, working closely with internal departments, hospitals, and external partners to ensure safe, coordinated, and high-quality patient care.

The program focuses on effective service coordination, governance, and continuous improvement, enabling consistent care delivery and supporting organisational priorities across multiple sites and services.

About the Role
In this full time, fixed term (up to 1 year as a parental leave position) role based at Monash Medical Centre, you will provide high-level administrative and organisation support to the Program and Deputy Program Medical Director in Specialty Medicine. Responsibilities may include:
High-quality customer service to internal and external stakeholders
Co-ordination and management of office communications, management of diaries, schedules, meetings and other logistical arrangement as directed by the Program and Deputy Program Director
Preparation of agenda, minutes, reports, presentations and documents
Work effectively and cooperatively within a team structure
About You
To be successful in this healthcare role, you will bring the following demonstrated skills, experience, and attributes:
Previous experience working as an Executive, Personal or administrative assistant at a senior management level
Advanced knowledge in computer software applications (M365 including SharePoint, Outlook, Word, Excel, PowerPoint)
Proficient in the use of broad technical or administrative processes through a number of years of experience in the field or to be a tertiary graduate with a number of years’ experience in the field
Excellent customer service skills and a high standard of both written and verbal communication skills
The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
Good organisational skills and be comfortable prioritising and meeting multiple demands
Good working knowledge of hospital administrative processes and hospital systems (UKG, Oracle, BEIMS, Riskman, E-Hub) is desirable
Why you will love working with us

Ours is a connected team with strong shared values and an unwavering commitment to excellence. In this role you will work with a highly professional team in a supportive and collaborative environment where you can make a real contribution to the efficient and smooth running of the Program.

All our full-time employees have the opportunity to accrue a day off every four weeks. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

For a confidential discussion and to explore this opportunity further, please reach out to Allen Cheng, Junyi Shi or Whitney Monagle ([email protected] or 0430 487 892).

Position Description can be found below

#8199 Position Description_Personal Assistant_Specialty Medicine_May2026.pdf

Our Culture and Values

At Monash Health, our people are at the heart of everything we do. Our culture is inclusive, supportive and future-focused, underpinned by clear values and a commitment to continuous improvement.

Our teams play a critical role in bringing our new strategy to life, challenging traditional approaches, embracing innovation, and ensuring every appointment reflects our commitment to equity, transparency and excellence.

You’ll be encouraged to share ideas, contribute to improvement initiatives, and grow alongside experienced professionals who are passionate about what they do.

We are Full Hearted, Open Minded and All In, enabling excellent service delivery and a positive candidate and employee experience every time.

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Applications close: 30 June 2026

Apply Now

Refine Your Search

senior administrative assistant jobs in melbourne eastern suburbs, vic

Personal Assistant to the PMD Specialty Medicine / DPMD Specialty Medicine

Education Support - Daily Organiser ES1-3

Business Manager - ES2 - Range 6

Executive Assistant

Executive Assistant (Secretariat Office)

ES Level 1 Range 3 - DI Support / Admin (time fraction negotiable)

Personal Assistant

Migration Assistant/s

Student Health and Wellbeing ES1-3

Assistant Restaurant Manager

Design Assistant (12 month FTC)

Lecturer - Politics and International Relations

Experienced Oral Health Therapist- Parental Leave Part-time Max term Ashburton

Experienced Oral Health Therapist- Parental Leave Part-time Max term Ashburton

2027 IBD Research Fellow or Registrar - Unaccredited

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