In-Demand Document specialist Jobs in Melbourne, Vic

Cargo Flight Operations Agent
Swissport International AG —Melbourne VIC
- Part-time
- Management
- Microsoft Office
- Administrative experience
- Opportunities for advancement
Applications Specialist
Dyson Group —Bundoora VIC
- Full-time
- Management
- Business development
- Agile
Quick Apply
Account Verification and Fraud Specialist
Up —Melbourne VIC
- $72,000 - $82,000 a year
- Hybrid work
- Financial services
- AI
- Employee assistance program
Test Specialist
Fujitsu —Melbourne VIC
- Hybrid work
- CAD
- Analysis skills
- Communication skills
12d
Applied Statistician (Artificial Intelligence)
Bravada Group —Melbourne VIC
- $90,000 - $120,000 a year
- Full-time
- Azure
- Doctoral degree
- Data analysis skills
Quick Apply
Architectural Draftsperson (Interiors Documentation)
Cox —Melbourne VIC
- $75,000 - $85,000 a year
- AutoCAD
- Microsoft Office
- Bachelor's degree
Project Support Officer
Victorian Government —Melbourne Western Suburbs VIC
- $96,570 - $106,759 a year
- Part-time
- Hybrid work
- EMR systems
- Epic
- AI
- Employee assistance program
12d
Business Enablement Specialist
Vines Therapy —Melbourne VIC
- $75,000 - $80,000 a year
- Part-time
- Finance
- Administrative experience
- Bachelor's degree
- Employee discount
- Professional development assistance
Quick Apply
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
Customer Care Consultants
BizCover —Melbourne VIC
- $58,000 a year
- Full-time
- Remote
- Customer service
- Analysis skills
- Communication skills
- Work from home
Quick Apply
Advice Compliance Specialist
First Financial —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Finance
- Business
Quick Apply
Customer Resolution Specialist
Superloop —Melbourne VIC
- On call
- Hybrid work
- Salesforce
- Analysis skills
- Communication skills
- Work from home
- Free food
Technology Support Specialist - Onsite (Geelong)
Epworth —Richmond VIC
- Full-time
- Management
- Administrative experience
- No degree
- Relocation assistance
Quick Apply
Receptionist/Office Support
Law Partners —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Front desk
Surveillance Officer | Afternoon Shift
Bureau Veritas —Melbourne VIC
- Full-time
- Laboratory
- Construction experience
- Communication skills
- Employee assistance program
- Employee discount
3d
Clinical Applications Specialist, CT
Philips —Melbourne VIC
- Full-time
- Sales
- Marketing
- Master's degree
Laboratory Specialist (m/f/d)
JTI —Research VIC
- $5,745.60 a month
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Laboratory
SOC Analyst L2
AC3 —Melbourne VIC
- $800 - $850 a day
- Overtime
- Analysis skills
- Communication skills
Quick Apply
EMC Engineer EMC/EMR Testing and Assessments – Trainee
EMC Technologies —Melbourne VIC
- Overtime
- Engineering
- Microsoft Office
- EMR systems
Customer Care Specialist /Customer Service Specialist
Straumann —Port Melbourne VIC
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel

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Cargo Flight Operations Agent

Swissport International AG -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time

Benefits

Opportunities for advancement

Qualifications

Management
Logistics
Microsoft Office
Administrative experience
Quality assurance
Communication skills

Full Job Description

Overview:

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple – “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiate us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The Cargo Flight Operations Agent is a key member of the flight operations team, responsible for coordinating and managing all aspects of cargo operations within the airline’s flight schedule. This role ensures the efficient, safe, and compliant handling of cargo from acceptance through to loading and unloading during flight operations. The specialist will work closely with cargo agents, flight crew, ground operations, and other departments to ensure the timely and accurate delivery of cargo.

Additionally, the role involves engaging with customer service, servicing clients, and liaising with freight forwarders to ensure a seamless cargo experience.

Your activities

Coordinate and support daily cargo operations for scheduled flights.
Process and maintain cargo documentation, including air waybills, manifests, customs documentation, and shipment records.
Track and coordinate incoming and outgoing shipments, ensuring timely and accurate processing.
Monitor flight schedules and communicate operational changes, delays, or disruptions to relevant stakeholders.
Liaise with customers, freight forwarders, flight crews, ground handlers, and internal departments to facilitate smooth cargo operations.
Ensure compliance with company procedures, aviation regulations, safety standards, and security requirements.
Support cargo acceptance processes, including documentation checks and shipment verification.
Assist in resolving cargo discrepancies, delays, damaged freight, and misrouted shipments.
Monitor cargo volumes and assist with resource planning to meet operational requirements.
Maintain accurate operational records and prepare reports as required.
Support the handling and processing of dangerous goods and special cargo in accordance with regulatory requirements.
Promote a positive safety culture through adherence to Workplace Health and Safety (WHS) standards and reporting procedures.
Follow all Swissport Standard Operating Procedures (SOPs) and operational policies.

Your profile

You are an organised, detail-oriented professional with strong administrative and coordination skills. You thrive in fast-paced environments where accuracy, efficiency, and clear communication are key. You bring a proactive approach to managing competing priorities, maintaining accurate records, and supporting team operations to ensure smooth day-to-day performance.

In particular, you demonstrate:

Strong organisational and administrative abilities, including data entry, document management, scheduling, and record-keeping
Excellent attention to detail and ability to manage multiple priorities while meeting deadlines
Strong communication and interpersonal skills, with the ability to liaise confidently across teams and external stakeholders
Competence in using computer systems, Microsoft Office applications, and digital databases for reporting and documentation
A professional, reliable, and flexible approach to work, with a commitment to teamwork and continuous learning

The following skills and experience would be an advantage:

Experience with cargo management systems (in particular, Cargospot) and flight operations software
Experience in Import and Export Air Cargo handling and administration
Knowledge of aviation or logistics operations, including OH&S and compliance processes
Holding (or willingness to obtain) IATA Dangerous Goods Air certification to complete dangerous goods checks and sign off approvals/rejections
Familiarity with quality assurance and safety management systems

You lead and contribute to a culture that values equality, fairness, transparency, and zero tolerance for bullying, discrimination, or harassment.

What we offer

Permanent Part-Time position
Opportunities for career advancement.
Accrual of annual and personal leave.
Comprehensive training and ongoing support provided.

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at Swissport Careers to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!

Only permanent residents of Australia or New Zealand, or those who have the right to work in Australia or New Zealand may apply.

Apply Now

Refine Your Search

document specialist jobs in melbourne, vic

Cargo Flight Operations Agent

Applications Specialist

Account Verification and Fraud Specialist

Test Specialist

Applied Statistician (Artificial Intelligence)

Architectural Draftsperson (Interiors Documentation)

Project Support Officer

Business Enablement Specialist

Administrative Officer - Statements

Customer Care Consultants

Advice Compliance Specialist

Customer Resolution Specialist

Technology Support Specialist - Onsite (Geelong)

Receptionist/Office Support

Surveillance Officer | Afternoon Shift

Clinical Applications Specialist, CT

Laboratory Specialist (m/f/d)

SOC Analyst L2

EMC Engineer EMC/EMR Testing and Assessments – Trainee

Customer Care Specialist /Customer Service Specialist

I want to receive the latest job alert for document specialist in melbourne, vic

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