Subcontracts Officer
Job Location: Garden Island - NSW open to other locations. We offer a range of hybrid and flexible working arrangements, such as, hybrid, flexibility and 9-day fortnight.
Who we are:
Join BAE Systems and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you.
Role Description:
As the Subcontracts Officer, you will be responsible for the establishment, placement and management of the appropriate contracting arrangements with subcontractors and suppliers to deliver the cost, schedule, quality and safety requirements of the business.
Core Duties:
- Lead supplier sourcing activities, including RFQs, obtaining and evaluating multiple quotations, negotiating terms, onboarding new suppliers, and establishing supplier agreements to ensure value for money.
- Manage end-to-end procurement and supply chain administration, including purchase order (PO) creation, contract documentation, supplier records, invoicing issues, and procurement governance requirements.
- Act as the primary Supply Chain and Procurement representative, supporting the business in sourcing external engineering services and contractors when internal capability cannot meet requirements.
- Support supplier negotiations and manage contractual obligations, including payments, claims, warranties, contract amendments, and subcontract variations.
- Manage allocated procurement activities and small projects to achieve cost, schedule, quality, and safety objectives while minimising risk.
- Collate and manage subcontractor performance requirements for the Combined Services Review.
- Monitor and drive supplier and subcontractor performance through effective risk management, KPI development, performance reviews, and continuous improvement initiatives to achieve contract outcomes.
About You:
- Ability to interact effectively with colleagues within and outside their immediate team, to implement project/ business requirements
- An ability to develop strong working relationships with suppliers, their supply chains and internal stakeholders is required
- Ability to balance conflicting priorities to deliver against customer, project and business requirements, with appropriate stakeholder management
- Ability to negotiate with and influence internal and/or external stakeholders in a way which generates business benefit whilst maintaining key relationships
- Strong written and verbal communication skills to suit a variety of different audiences is critical to this role
- Intermediate MS Office skills, especially in Word, Excel and PowerPoint
- Computer literacy, with intermediate knowledge of MS Suite.
Why BAE Systems?
Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
A place where everyone can thrive
We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.
We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.
We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.
If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.
Security statement
Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information
