- $88,834 - $96,829 per annum, plus 15.4% superannuation
- Ongoing, Full-time
- Adelaide, Brisbane, Canberra, Launceston, Melbourne, Perth, Sydney
Position Overview
The Procurement Officer will play a crucial role in supporting the procurement and contract management functions within the Federal Court Entity. This position is responsible for undertaking analytical, reporting, and administrative tasks, ensuring compliance with Commonwealth procurement policies and procedures, and providing advice and support to internal stakeholders on procurement and property related matters.
The Procurement Officer will utilise advanced data analysis and reporting skills to meet monthly, quarterly, and annual reporting obligations mandated by the Department of Finance (DoF) and the Attorney-General’s Department (AGD). This includes but is not limited to AusTender reporting, Indigenous Procurement Policy compliance, Senate Order disclosures, Questions on Notice, Compliance Reporting, and contract monitoring. The role also involves managing contract expiry and segmentation, contract publishing, and ad hoc reporting requests from senior management and external stakeholders.
In addition to reporting responsibilities, the Procurement Officer will provide procurement support for low-value acquisitions, ensuring value-for-money procurement outcomes while maintaining compliance with Commonwealth Procurement Rules (CPRs). The position requires a strong ability to analyse procurement data, assess trends, and develop strategic recommendations that align with organisational and government procurement objectives.
This role is part of a small but highly specialised procurement team, requiring collaboration across various departments and external agencies. The Procurement Officer must demonstrate strong initiative and sound judgment in applying procurement policies and best practices, ensuring that procurement activities are conducted with integrity, transparency, and accountability.
Key Responsibilities & Duties
The Procurement Officer’s duties include, but are not limited to, the following:
1. Procurement Reporting & Compliance Management
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Prepare and submit all mandatory procurement reports as required by the DoF and AGD on a monthly, quarterly, and annual basis, including:
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AusTender reporting
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Indigenous Procurement Policy compliance tracking
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Senate Order disclosures
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Questions on Notice responses
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Procurement-related compliance reporting
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Other reporting obligations as directed
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Ensure accurate and timely reporting by conducting thorough data validation and analysis, ensuring compliance with legislative and policy requirements.
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Conduct audits and reconciliations of procurement data to identify discrepancies, potential risks, and areas for improvement.
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Manage ad hoc procurement reporting requests from senior management, government agencies, and external stakeholders.
2. Data Analysis & Procurement Insights
- Extract, analyse, and interpret procurement data to identify key trends and insights related to:
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Procurement spending patterns
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Supplier performance
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Contract segmentation and expiry tracking
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Risk exposure in procurement activities
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Use advanced Excel functions and data analytics tools to visualize procurement trends and generate meaningful reports.
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Provide strategic recommendations based on data-driven insights to support procurement planning and decision-making.
3. Contract & Supplier Management
- Ensure contracts above $10,000 are published in AusTender within the 42-day requirement as per Commonwealth Procurement Rules (CPRs).
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Maintain accurate procurement and contract records, ensuring all contractual information is properly recorded, monitored, and updated.
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Support contract administration activities, including contract renewals, amendments, and variations.
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Monitor supplier performance and escalate contract-related issues as necessary.
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Assist in the development of contract management plans to enhance procurement governance and oversight.
4. Procurement Advisory & Stakeholder Engagement
- Provide expert advice, information, and guidance on procurement-related matters to internal stakeholders across the agency.
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Support staff in understanding procurement policies and best practices, ensuring compliance with government procurement regulations.
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Engage with suppliers and external agencies to facilitate procurement processes and negotiations.
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Validate business needs, assess risks, and conduct market research to support procurement planning and sourcing decisions.
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Sourcing & Procurement Activities
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Conduct low-value procurement activities in accordance with Commonwealth Procurement Rules (CPRs) and agency guidelines.
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Assist in supplier engagement, tendering processes, and sourcing activities to identify value-for-money procurement solutions.
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Participate in negotiations and contract discussions, ensuring favourable terms for the agency while maintaining compliance.
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Contribute to continuous improvement initiatives related to procurement processes, governance, and efficiency.
Required Competencies & Attributes
The Procurement Officer must demonstrate the following competencies and attributes:
- Advanced proficiency in Excel (including data analysis, pivot tables, and complex formulas).
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Prior experience in Commonwealth procurement and contract management is preferred.
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Strong analytical and problem-solving skills, with experience in data analysis and reporting.
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Thorough understanding of procurement reporting requirements under the DoF and AGD frameworks.
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Ability to interpret and apply Commonwealth Procurement Rules (CPRs) and other relevant policies.
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Excellent attention to detail and ability to identify and resolve procurement-related risks.
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Familiarity with procurement systems such as AusTender and Finance One (preferred).
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Ability to work independently and collaboratively in a team environment.
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Strong verbal and written communication skills, with the ability to present complex information clearly.
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Proven ability to manage stakeholder relationships, both internally and externally.
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Understanding of APS Work Level Standards regarding APS role functions and expectations to ensure compliance with the matrix listed
Qualifications & Experience
Essential:
- Demonstrated experience in procurement reporting, data analysis, and contract management.
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Advanced Excel skills and strong competency in data analysis and reporting.
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Knowledge of Commonwealth procurement policies, frameworks, and reporting obligations.
Desirable:
- Certificate IV in Government (Procurement and Contracting) or equivalent qualification.
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Experience using AusTender, Finance One, IBM Lotus Notes, or other procurement systems.
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Prior experience (minimum 3 years) in Commonwealth procurement and financial reporting.
Selection Criteria
Applicants will be assessed based on the following selection criteria:
- Demonstrated expertise and experience in producing procurement reports (monthly, quarterly, and annual) in compliance with DoF and AGD requirements.
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Strong analytical skills and advanced Excel proficiency (Power BI experience preferred but not required).
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Experience using procurement systems such as AusTender and Finance One (preferred).
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Proven ability to manage low-value procurements and support end-to-end procurement activities.
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Knowledge and understanding of Commonwealth Procurement Rules (CPRs) and compliance frameworks.
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Ability to review, draft, and amend contract documents in line with business needs and risk considerations.
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Demonstrated ability to establish and maintain stakeholder relationships and provide procurement guidance.
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Well-developed oral and written communication skills, with the ability to present findings clearly.
Contact Officer
For more information, please contact Henry Rodriguez, Assistant Director Procurement via email
[email protected].
How to apply
To apply, please complete the application form on the Court’s careers portal.
As part of your application, you will be required to submit a written response to the selection criteria listed in the position description (maximum word limit 1500). Please ensure this document is attached before submitting your application.
If you have any issues with applying, please email
[email protected]
Eligibility
Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:
- Australian citizenship – the successful applicant must hold Australian citizenship.
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Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
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Successful applicants engaged into the APS will be subject to a probation period.
Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.
Diversity and Inclusion
Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.
First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.
Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.
RecruitAbility
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability
Application Close: Wednesday 08 July 2026 11:30 pm (AEST)
Aboriginal and Torres Strait Islander people are strongly encouraged to apply.