In-Demand Administrative coordinator Jobs in Heidelberg West, Vic

Operations & Accounts Coordinator – Part-Time
High Vision Renovation —Preston VIC
- $61,888.42 - $103,624.71 a year
- Part-time
- Management
- Administrative experience
- Computer skills
Quick Apply
7d
Casual Recruitment Coordinator
Dyson Group —Bundoora VIC
- Monday to Friday
- Remote
- Administrative experience
- Recruiting
- Organisational skills
- Work from home
Quick Apply
Service Coordinator -NDIS Provider
Provider Service Pty Ltd —Sunshine VIC
- $51,856.45 - $70,000.00 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick Apply
6d
Customer Service Coordinator- Allied Health & Wellness Services
Regis Aged Care —Mill Park VIC
- Overtime
- Management
- Customer service
- Microsoft Office
- Health insurance
- Annual leave
Coordinator (Outside School Hours Care) in Greensborough
Kelly Club Australia Pty Ltd —Greensborough VIC
- $40 - $42 an hour
- Full-time
- Customer service
- Experience working with children
- Bachelor's degree
Quick Apply
Program Support Coordinator
Forensicare Careers —Fairfield VIC
- $75,498 - $80,054 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
14d
Support Coordinator
Permalink Support Services —Heatherton VIC
- $40.23 an hour
- Full-time
- Management
- Microsoft Office
- Administrative experience
- Travel reimbursement
- Employee assistance program
Quick Apply
Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat
The Victorian Aboriginal Child Care Agency (VACCA) —Preston VIC
- $115,337 - $120,440 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Parental leave
6d
Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
7d
Direct Care Coordinator
Baptcare —Bundoora VIC
- $18,500 a year
- Full-time
- Hybrid work
- Organisational skills
- In-person
- Office experience
- Work from home
Coordinator (Outside School Hours Care) in Doncaster East
Kelly Club Australia Pty Ltd —Doncaster East VIC
- $40 - $42 an hour
- Part-time
- Customer service
- Experience working with children
- Bachelor's degree
Quick Apply
14d
Coordinator (Outside School Hours Care) in Sydenham
Kelly Club Australia Pty Ltd —Sydenham VIC
- $40 - $42 an hour
- Part-time
- Customer service
- Experience working with children
- Bachelor's degree
Quick Apply
NDIS Support Coordinator – Part-Time
Care Cove Support Services —Bundoora VIC
- $45 an hour
- Part-time
- Hybrid work
- CPR Certification
- Management
- Microsoft Office
Quick Apply
3d
Operations Officer (Bundoora)
The Walter and Eliza Hall Institute of Medical Research —Bundoora VIC
- $78,121 - $82,911 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
3d
Workforce Coordinator
Swissport International AG —Melbourne VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Paid training
- Opportunities for advancement
5d
Store Development and Facilities Coordinator
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Referral program
Senior Operations & Quality Coordinator
Care Aid Australia Pty Ltd —Chadstone VIC
- $85,000 - $95,000 a year
- Full-time
- In-person
- Care plans
- Travel reimbursement
- Employee discount
Quick Apply
2d
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
12d
NDIS Support Coordination Assisstant
Horizons Projects with the Community —Doncaster VIC
- From $36.22 an hour
- Part-time
- Hybrid work
- Master's degree
- Bachelor's degree
- Social Work
- Work from home
Quick Apply
5d
Recruitment Coordinator
InterWorks —Melbourne VIC
- $70,000 - $110,000 a year
- Administrative experience
- Recruiting
- Communication skills
- Health insurance
- Gym membership
Quick Apply

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Operations & Accounts Coordinator – Part-Time

High Vision Renovation
Preston VIC

Quick Apply

Job Details

Part-time
$61,888.42 - $103,624.71 a year
7 days ago

Qualifications

Accounts receivable
Management
Renovation
Accounts payable
Administrative experience
Computer skills
Construction experience
Office experience

Full Job Description

About High Vision Renovations

High Vision Renovations is a growing renovation and construction business committed to delivering high-quality projects and an excellent experience for our clients.

As the business continues to grow, we are looking for an organised and dependable Operations & Accounts Coordinator to become our first central operations hire. This is a key role supporting the Director and creating the administrative, financial and project systems needed to keep the business running smoothly.

About the Role

This is a hands-on position covering central operations, accounts administration, bookkeeping and Buildertrend project maintenance.

You will coordinate the day-to-day administrative functions of the business, keep financial and project information up to date, and help ensure that suppliers, subcontractors, clients and internal projects are managed efficiently.

The position is initially part-time, with two possible working arrangements:

Three full days per week; or
Five half days per week.

We are open to discussing which arrangement works best for the successful candidate and the business.

Key ResponsibilitiesAccounts and Bookkeeping

Manage day-to-day bookkeeping and accounts administration.
Process supplier invoices and reconcile transactions.
Manage accounts payable and support accounts receivable.
Prepare and issue customer invoices, progress claims and payment requests.
Monitor outstanding invoices and follow up overdue accounts professionally.
Maintain accurate financial records and supporting documentation.
Assist with bank and credit card reconciliations.
Work with the external accountant or bookkeeper when required.
Help prepare financial information and reports for management.

Buildertrend and Project Administration

Create and maintain projects in Buildertrend.
Keep project details, budgets, documents and schedules accurate and current.
Enter and manage purchase orders.
Assist with project invoicing, progress claims and variations.
Upload and organise supplier quotes, invoices, contracts and project documents.
Track purchase orders, commitments and project costs.
Support the Director and project team with administrative follow-ups.
Help ensure every project follows a consistent administrative process from commencement through to completion.

Central Operations

Coordinate the day-to-day administrative operations of the business.
Maintain organised digital files, templates, registers and business records.
Assist with supplier and subcontractor onboarding and documentation.
Monitor important deadlines, approvals and outstanding actions.
Improve administrative workflows and introduce practical, repeatable processes.
Act as a central point of coordination between the Director, clients, suppliers, subcontractors and project teams.
Provide general administrative and operational support as required.

About You

You are highly organised, reliable and comfortable taking ownership of important administrative and financial tasks. You enjoy bringing structure to a growing business and can confidently manage several priorities without losing attention to detail.

You will ideally have:

Previous experience in bookkeeping, accounts administration, office coordination or business operations.
Experience with accounts payable, accounts receivable, invoicing and reconciliations.
Strong attention to detail and a high level of accuracy.
Excellent organisational and time-management skills.
Confidence communicating with clients, suppliers and subcontractors.
The ability to work independently and follow tasks through to completion.
Strong computer skills and confidence learning new systems.
A professional, practical and solutions-focused approach.
Experience in the building, construction or renovation industry, which would be highly regarded.
Experience using Buildertrend, which would be an advantage but is not essential.

Why Join High Vision Renovations?

Become the first central operations hire in a growing business.
Work closely with the Director and have a meaningful impact on how the business operates.
Take ownership of a varied role spanning operations, accounts and project administration.
Help develop systems and processes that will support the company’s future growth.
Enjoy a flexible part-time schedule.
Have the opportunity for the role to grow as the business expands.

How to Apply

Please submit your résumé and a brief cover letter outlining:

Your experience in accounts, bookkeeping and operations.
Any experience you have in the building or construction industry.
Your familiarity with Buildertrend or similar project management software.
Whether you prefer three full days per week or five half days per week.
Your availability to commence.

High Vision Renovations welcomes applications from candidates who take pride in their work and want to play an important part in building a well-organised, successful renovation business.

Pay: $61,888.42 – $103,624.71 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in heidelberg west, vic

Operations & Accounts Coordinator – Part-Time

Casual Recruitment Coordinator

Service Coordinator -NDIS Provider

Customer Service Coordinator- Allied Health & Wellness Services

Coordinator (Outside School Hours Care) in Greensborough

Program Support Coordinator

Support Coordinator

Senior Policy Officer – Dhelk Dja Koori Caucus Secretariat

Administration Co-Ordinator

Direct Care Coordinator

Coordinator (Outside School Hours Care) in Doncaster East

Coordinator (Outside School Hours Care) in Sydenham

NDIS Support Coordinator – Part-Time

Operations Officer (Bundoora)

Workforce Coordinator

Store Development and Facilities Coordinator

Senior Operations & Quality Coordinator

Administration Assistant - 12 month fixed term contract

NDIS Support Coordination Assisstant

Recruitment Coordinator

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