In-Demand Administrative coordinator Jobs in Heidelberg West, Vic

Sales Operations Coordinator
VE Furniture —Mulgrave VIC
- $80,000 - $90,000 a year
- Full-time
- CRM software
- Google Suite
- Sales
- Travel reimbursement
- Employee discount
Quick Apply
2d
Compliance Administration Officer
City of Darebin —Darebin VIC
- Full-time
- Customer service
- Microsoft Office
- Databases
8h
Team Leader Planning Services
City of Darebin —Darebin VIC
- $97,480 a year
- Full-time
- Customer service
- ERP systems
- Administrative experience
2h
Office Administrator
Need2Heal —Coburg North VIC
- $35 - $40 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
Administration Officer AMEP and SEE
Melbourne Polytechnic —Preston VIC
- $63,689 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Engagement Projects - Coordinator
Scope (Aust) —Hawthorn VIC
- $15,900 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Fuel discount
6h
Coordinator (Outside School Hours Care) in Greensborough
Kelly Club Australia Pty Ltd —Greensborough VIC
- $34 - $36 an hour
- Full-time
- Customer service
- Working with children
- Bachelor's degree
Quick Apply
Team leader Business Support
City of Darebin —Darebin VIC
- Customer service
- Microsoft Office
- Administrative experience
8h
Senior Administration Officer (BAPs)
City of Darebin —Darebin VIC
- Full-time
- Customer service
- Administrative experience
- Communication skills
4d
Sales and Production Coordinator
Jivaro —Melbourne VIC
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Communication skills
Operations & Supply Chain Coordinator
Epicure Food Solutions —Mount Waverley VIC
- $65,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Quick Apply
PMO Coordinator
ECMS —Northcote VIC
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
OSHC Coordinator - Prahran, VIC
The Extend Group —Prahran VIC
- $45.46 an hour
- Monday to Friday
- Management
- Master's degree
- Working with children
- Paid training
Quick Apply
11d
Solar Installation Coordinator & Technical Support Specialist
Start Solar —Burwood VIC
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Employee discount
Quick Apply
NDIS Administrator
Therapy Mental Health Pty Ltd —Eltham VIC
- $50,000 - $60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Administrative Coordinator
Service Stream —Melbourne VIC
- Full-time
- Microsoft Office
- Construction experience
- Communication skills
Executive Coordinator
Coroner's Court —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Communication skills
14d
Intake & Referrals Coordinator – Healthcare & NDIS Services
EddenRose Community Services —Melbourne VIC
- From $45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Professional development assistance
Quick Apply
11d
Executive Divisional Coordinator
Victorian Gambling and Casino Control Commission —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Administrative experience
3d
Program Coordinator
Department of Justice and Community Safety —Melbourne City Centre VIC
- $142,790 - $191,084 a year
- Full-time
- Administrative experience
- Analysis skills
- Communication skills
7h

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Sales Operations Coordinator

VE Furniture
Mulgrave VIC

Quick Apply

Job Details

Temp to perm | Full-time
$80,000 - $90,000 a year
2 days ago

Benefits

Travel reimbursement
Employee discount

Qualifications

CRM software
Google Suite
Sales
Customer service
ERP systems
Logistics
Sales administration
Microsoft Office
Education
Bachelor's degree
Scalability
Sketchup
Construction experience
HubSpot
Communication skills
SAP BPC
Construction estimating
Time management

Full Job Description

Job Description

Job Title: Sales & Operations Coordinator

Work type: Permanent, full time

Primary Report: Sales Manager (Sales)

Secondary Working Relationship: General Manager (Operations)

Location: Mulgrave head office

Salary: $80,000–$90,000 + 12% Super

+ Performance Bonus + Career Development

VE Furniture is a Melbourne based, wholly Australian owned and operated family business that has been in operation for over 30 years. We pride ourselves on supplying commercial quality, innovatively designed furniture at affordable prices for the education market.

We have a passion for self-education and sustainability; and believe that progressive education is the essence of positive change in our world.

We desire to work with other change makers - those that believe in themselves, can identify issues and create solutions, and those that have the desire for making a difference.

Position Summary

The Sales & Operations Coordinator is responsible for supporting the Sales Manager and Sales Team by ensuring customer requirements are accurately captured, verified and translated into clear operational information.

Working closely with both Sales and Operations, this role acts as the critical link between customer expectations and operational execution. By coordinating communication, maintaining accurate business systems and supporting seamless project handovers, the Sales & Operations Coordinator helps ensure every customer receives an exceptional experience from initial enquiry through to project completion.

The role combines customer communication, sales enablement, operational coordination and systems management while continually identifying opportunities to improve sales processes, communication and collaboration across the business.

Purpose of the Role

To support the Sales Team by transforming customer requirements into accurate, complete and commercially sound operational information, ensuring every project progresses seamlessly from enquiry through to delivery while providing an exceptional customer experience.

Core Accountability

The Sales & Operations Coordinator is accountable for ensuring every customer opportunity progresses from enquiry to operational delivery with complete, accurate and timely information.

This role owns the quality of the handover between Sales and Operations by verifying customer requirements, maintaining the integrity of business systems, facilitating proactive communication and ensuring all departments have the information they need to deliver an exceptional customer experience.

Success is achieved by creating clarity, reducing rework, improving collaboration and enabling both the Sales and Operations teams to perform at their best.

This Role Owns

Customer information integrity.
The quality of the Sales-to-Operations handover.
Customer communication throughout the order lifecycle.
Sales enablement and administrative support.
CRM and ERP data integrity.
Continuous improvement of sales administration and communication processes.

Operating Philosophy

This role approaches every day with the following questions:

How can I help our customers and my colleagues succeed?
How can we improve the effectiveness of the Sales function?
How can we improve communication and collaboration between Sales and Operations?
How can we reduce rework through better planning and clearer information?
How can we create a better customer experience today than yesterday?

Skills & ExperienceEssential

Minimum five years' experience in sales operations, customer service or sales coordination.
Experience preparing quotations, tenders and commercial documentation.
Strong understanding of CRM and ERP systems (HubSpot and SAP Business One highly regarded).
Excellent organisational and time management skills.
Strong written and verbal communication skills.
Demonstrated ability to coordinate multiple projects simultaneously.
Experience in freight estimation and logistics coordination.
Intermediate to advanced Microsoft Office and GSuite skills.

Desirable

Experience within commercial furniture, education, construction or project-based industries.
SketchUp or interior design experience.
Understanding of FF&E schedules and project documentation.

Personal Attributes

The successful person will demonstrate:

A genuine commitment to exceptional customer service.
Strong attention to detail and pride in producing accurate work.
Outstanding organisational and planning skills.
A proactive, solutions-focused mindset.
Excellent communication and relationship-building abilities.
High levels of accountability and personal ownership.
Curiosity and a commitment to continuous improvement.
Commercial awareness and sound judgement.
The ability to remain calm and adaptable under pressure.
A collaborative approach that supports the success of the wider team.

Success in This Role

Success in this role is achieved when:

Every customer order enters Operations with complete and accurate information.
Customers receive timely, proactive and professional communication.
The Sales Team is well supported and able to focus on developing customer relationships.
Operational teams have confidence in the information they receive.
Business systems remain accurate and reliable.
Process improvements continue to strengthen collaboration and customer experience.

Career ProgressionLevel 1 – Sales & Operations Coordinator

Focuses on delivering exceptional customer support, accurate sales administration and effective operational coordination while building strong knowledge of VE Furniture's products, systems and processes.

Salary Guide: $80,000–$90,000 + Super

↓

Level 2 – Senior Sales & Operations Coordinator

Expands responsibilities to include process improvement, workflow optimisation, sales reporting, mentoring team members and leading cross-functional improvement initiatives.

Salary Guide: $90,000–$105,000 + Super

↓

Level 3 – Sales Enablement & Operations Specialist

Leads the development of scalable sales systems, CRM governance, training programs, reporting dashboards, sales tools and operational best practice while supporting strategic business growth.

Salary Guide: $105,000–$120,000 + Super

Contribution to The VE Way

This role contributes to VE Furniture's success by creating certainty between Sales and Operations, ensuring customer expectations are understood, information is accurate and every department has what it needs to deliver an exceptional customer experience.

Pay: $80,000.00 – $90,000.00 per year

Benefits:

Employee discount
Travel reimbursement

Ability to commute/relocate:

Mulgrave VIC 3170: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

What are your core values?
What is most important to you in life and in work?
What speaks to you about this role?

Education:

Bachelor Degree (Required)

Experience:

similar role : 5 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in heidelberg west, vic

Sales Operations Coordinator

Compliance Administration Officer

Team Leader Planning Services

Office Administrator

Administration Officer AMEP and SEE

Engagement Projects - Coordinator

Coordinator (Outside School Hours Care) in Greensborough

Team leader Business Support

Senior Administration Officer (BAPs)

Sales and Production Coordinator

Operations & Supply Chain Coordinator

PMO Coordinator

OSHC Coordinator - Prahran, VIC

Solar Installation Coordinator & Technical Support Specialist

NDIS Administrator

Administrative Coordinator

Executive Coordinator

Intake & Referrals Coordinator – Healthcare & NDIS Services

Executive Divisional Coordinator

Program Coordinator

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