In-Demand Assistant secretary Jobs in Hawthorn, Vic

Legal and Governance Counsel (Assistant Company Secretary)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- Analysis skills
- AI
- Communication skills
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
Legal Secretary
Wotton Kearney —Melbourne VIC
- Full-time
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
- Employee assistance program
Executive Assistant (Secretariat Office)
The Salvation Army —Blackburn VIC
- Full-time
- In-person
- Leadership
- Parental leave
- Employee assistance program
7d
Administration Adviser (Executive Assistant)
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Administrative experience
- Organisational skills
- Business Administration
7d
Legal Secretary
Carbone Lawyers —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Typing
Quick Apply
14d
Strategic Advisor
Department of Education —Melbourne VIC
- $142,790 - $191,084 a year
- Part-time
- Management
- Communication skills
11d
Member Engagement & Digital Transformation Lead
ASU VIC & TAS Branch —Carlton VIC
- $119,035 - $123,996 a year
- Full-time
- Hybrid work
- CRM software
- Customer service
- Databases
Quick Apply
5d
Executive Assistant, Office of the Deputy Secretary
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
1d
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Northern Football Netball League —Greensborough VIC
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Northern Football Netball League —Greensborough VIC
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Northern Football Netball League —Greensborough VIC

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Legal and Governance Counsel (Assistant Company Secretary)

Xero -
Hawthorn VIC

Apply Now

Job Details

Full-time

Qualifications

Xero
Analysis skills
Legal drafting
AI
Communication skills

Full Job Description

The role & impact

Xero has a dedicated Company Secretarial function that keeps a global, publicly listed technology company running with integrity — and this role sits at the heart of it. As a Legal and Governance Counsel (Assistant Company Secretary), you'll provide high-quality company secretarial support and corporate governance advice across Xero and its global subsidiaries. You'll work closely with the team, contributing to listing compliance, subsidiary governance, shareholder meetings, and internal policy — all in an environment where governance is taken seriously and your expertise will genuinely shape how things are done.

This is a role for someone who finds real satisfaction in getting governance right — someone who cares about precision and process but also knows how to build relationships and communicate clearly with people across the business and around the world in a fast-paced, ever-changing technology environment.

The team & how they connect

The Company Secretarial team sits within Xero's broader Legal, Risk, and Compliance function and is responsible for keeping Xero compliant with its obligations as an ASX-listed company, while also managing the governance of a global subsidiary network. The team works closely with Finance, Tax, Investor Relations, M&A, Corporate Communications, as well as external advisers, the share registry, and regulatory bodies. It's a small, high-trust team where collaboration, quality, and follow-through matter.

Initially, you will focus on

Supporting ASX and SGX listing compliance, including continuous disclosure obligations, routine lodgements, and the annual corporate actions timetable (AGM, Half year full year)
Assisting with board and subsidiary governance processes — from collating board packs and minuting meetings to drafting resolutions and facilitating director education
Maintaining Xero's corporate records and supporting capital flows, officeholder changes, and the integration or consolidation of subsidiary companies
Provide advice on governance, compliance and related matters,including monitoring governance developments and contributing to the continued evolution of best-practice processes across Xero's global subsidiary group

Where and how you can work

This role is based in Melbourne. Xero operates on a hybrid working model, so you'll have flexibility to balance time in the office with remote work. The team comes together regularly to collaborate, connect, and do the work that matters most in person.

Here are some of the things we are looking for

A background in corporate law or company secretarial practice, with a genuine interest in governance — in-house or listed-company experience will be well regarded
Strong drafting, analytical, and interpretation skills, with sharp attention to detail and the ability to follow matters through from start to finish
A working understanding of ASX Listing Rules and corporate governance principles — or the drive and curiosity to build that knowledge quickly
An interest in AI and automation, and a mindset oriented toward continuous improvement and innovation in how governance work gets done
Clear and confident communication skills, both written and verbal, with the ability to engage effectively with stakeholders at all levels across a globally dispersed business
The ability to work both autonomously and collaboratively — comfortable navigating ambiguity and taking a proactive approach to problem-solving
Governance Institute qualifications or equivalent desirable

Apply even if your experience isn't a perfect match! At Xero, we hire based on your skills, passion, and the unique perspective you can bring to enhance our culture and team.

Apply Now

Refine Your Search

assistant secretary jobs in hawthorn, vic

Legal and Governance Counsel (Assistant Company Secretary)

Board Operations Manager (Executive Assistant to Board)

Legal Secretary

Executive Assistant (Secretariat Office)

Administration Adviser (Executive Assistant)

Legal Secretary

Strategic Advisor

Member Engagement & Digital Transformation Lead

Executive Assistant, Office of the Deputy Secretary

Assistant Coaches

Senior Assistant Coach

Senior Women’s Assistant Coach Macleod Football Netball Club

Coaching Applications Open

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