In-Demand Office operations Jobs in Geelong, Vic

Contract Administrator
UC CAR RENTAL PTY LTD —Geelong VIC
- $80,000 a year
- Full-time
- Microsoft Word
- CRM software
- Hospitality
Quick Apply
4d
Casual / Part time Guest Services Agent / Hotel Receptionist
Quest Geelong Apartments Hotel —Geelong VIC
- $26.44 - $44.17 an hour
- Overtime
- Customer service
- Administrative experience
- Front desk
- Annual leave
Quick Apply
14d
Lifestyle Assistant Manager - Ingenia's Lara Lifestyle
Ingenia Communities —Lara VIC
- Full-time
- Remote
- Organisational skills
- Employee discount
Night Auditor (Part Time and Full Time) - Crowne Plaza Geelong
Crowne Plaza Hotels & Resorts —Geelong VIC
- Part-time
- Hospitality
- Management
- Front desk
9d
Rip Curl Head of Sourcing
KMD Brands, Rip Curl, Ozmosis, Kathmandu, Oboz —Torquay VIC
- Full-time
- Manufacturing
- Leadership
- Negotiation
Coordinator Membership Sales and Customer Experience
City of Greater Geelong —Geelong VIC
- $109,342.91 a year
- Full-time
- Sales
- Administrative experience
- Leadership
8d
KMD Brands: Project Manager (Maintenance & Store Development)
KMD Brands, Rip Curl, Ozmosis, Kathmandu, Oboz —Torquay VIC
- Full-time
- Microsoft Excel
- Maintenance
- Microsoft Office
- Employee discount
3d
Visitor Services Officer
City of Greater Geelong —Geelong VIC
- $76,010.65 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
9d
Support Worker
The CareSide —Leopold VIC
- $43 an hour
- CPR Certification
- Office
- First Aid Certification
- Travel reimbursement
Quick Apply
2d
House Manager. Permanent Full-time
Life Without Barriers —Geelong VIC
- Up to $15,900 a year
- Full-time
- Microsoft Office
- Supervising experience
- Experience working with children
3d
Rip Curl Lifecycle & CRM Lead
KMD Brands, Rip Curl, Ozmosis, Kathmandu, Oboz —Torquay VIC
- Full-time
- CRM software
- Leadership
- Communication skills
Housekeeping Supervisor - Crowne Plaza Geelong
Crowne Plaza Hotels & Resorts —Geelong VIC
- Weekend availability
- Supervising experience
- Organisational skills
- Leadership
Ozmosis Full Time Store Manager: Waurn Ponds
KMD Brands, Rip Curl, Ozmosis, Kathmandu, Oboz —Waurn Ponds VIC
- Full-time
- Employee discount
Building Area Lead - Geelong
Johns Lyng Group —Geelong VIC
- Full-time
- Budgeting
- Leadership
- Communication skills
- Fuel card
9d
Rip Curl: Allocations Manager
KMD Brands, Rip Curl, Ozmosis, Kathmandu, Oboz —Torquay VIC
- Full-time
- Microsoft Excel
- Leadership
- Communication skills
Laboratory Diagnostic Technician
CSIRO —Geelong VIC
- $76,000 - $96,000 a year
- Part-time
- Laboratory
- Laboratory experience
- Bachelor's degree
Trainee Territory Manager
RB Global —Geelong VIC
- Full-time
- Management
- Sales
- Customer service
Quick Apply
Trusted Cleaners Wanted | Various Locations in Geelong & Surf Coast
Menzies Group —Geelong VIC
- Part-time
IME Officer
WorkSafe Victoria —Geelong VIC
- $124,535 a year
- Full-time
- Research
- Microsoft Office
- Computer skills
3d
Independent Medical Examiner (IME) Coordinator
WorkSafe Victoria —Geelong VIC
- $137,963 a year
- Full-time
- Research
- Communication skills
- Time management
7d

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Contract Administrator

UC CAR RENTAL PTY LTD
Geelong VIC

Quick Apply

Job Details

Full-time
$80,000 a year
4 days ago

Qualifications

Microsoft Word
CRM software
Hospitality
Microsoft Excel
Management
Law
ERP systems
Microsoft Office
Databases
Administrative experience
Bachelor's degree
Business Administration
Document management
Business
Communication skills

Full Job Description

Contract Administrator – Car RentalJob Summary

We are looking for a detail-oriented and organized Contract Administrator to support our car rental operations. The role is responsible for preparing, reviewing, maintaining, and monitoring rental contracts and related documentation, while coordinating with customers, rental partners, and internal teams to ensure contracts are accurate, complete, and compliant with company policies.

The ideal candidate should have strong administrative and coordination skills, good attention to detail, and the ability to manage multiple contracts and operational tasks in a fast-paced environment.

Key Responsibilities

Prepare, review, and process car rental contracts and related documents.
Ensure all rental agreements, customer information, vehicle details, rental periods, rates, deposits, and other contractual information are accurate and complete.
Maintain and update contract records, customer documents, and rental-related information in company systems.
Monitor contract status, rental periods, extensions, renewals, returns, and contract closures.
Coordinate with customers regarding contract details, amendments, extensions, payments, deposits, and other rental-related matters.
Coordinate with internal departments and rental partners to ensure smooth contract and vehicle rental operations.
Handle contract amendments, extensions, cancellations, and other changes in accordance with company policies.
Check supporting documents and ensure all required documentation is properly completed and filed.
Monitor outstanding documents, payments, deposits, and other contractual requirements.
Maintain an organized filing system for both physical and digital contracts.
Prepare reports and summaries related to contracts, rentals, and administrative activities.
Follow up on pending issues and coordinate with relevant parties to resolve discrepancies or incomplete information.
Ensure all contract-related processes comply with company policies, procedures, and applicable regulations.
Support general administrative and operational tasks related to the car rental business as required.

Requirements

Bachelor’s degree in Business Administration, Management, Law, or a related field.
Previous experience in contract administration, administrative coordination, rental business, automotive, logistics, hospitality, or a related field is preferred.
Strong attention to detail and accuracy.
Good organizational and time-management skills.
Able to manage multiple contracts and tasks simultaneously.
Good communication and coordination skills.
Proficient in Microsoft Office, particularly Excel and Word.
Comfortable working with documents, databases, and administrative systems.
Able to work independently and as part of a team.
Good problem-solving and follow-up skills.
Good command of English is an advantage.
Preferred Qualifications
Experience with car rental, leasing, fleet management, automotive, or transportation businesses.
Experience handling customer contracts and supporting documents.
Knowledge of rental agreements, deposits, insurance, vehicle handover/return procedures, or fleet-related documentation.
Experience using CRM, ERP, rental management, or contract management systems.

Key Skills

Working Conditions

This position requires regular coordination with customers, internal teams, and external rental partners. The successful candidate should be comfortable working in a fast-paced operational environment and handling multiple priorities while maintaining a high level of accuracy.

Pay: $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

office operations jobs in geelong, vic

Contract Administrator

Casual / Part time Guest Services Agent / Hotel Receptionist

Lifestyle Assistant Manager - Ingenia's Lara Lifestyle

Night Auditor (Part Time and Full Time) - Crowne Plaza Geelong

Rip Curl Head of Sourcing

Coordinator Membership Sales and Customer Experience

KMD Brands: Project Manager (Maintenance & Store Development)

Visitor Services Officer

Support Worker

House Manager. Permanent Full-time

Rip Curl Lifecycle & CRM Lead

Housekeeping Supervisor - Crowne Plaza Geelong

Ozmosis Full Time Store Manager: Waurn Ponds

Building Area Lead - Geelong

Rip Curl: Allocations Manager

Laboratory Diagnostic Technician

Trainee Territory Manager

Trusted Cleaners Wanted | Various Locations in Geelong & Surf Coast

IME Officer

Independent Medical Examiner (IME) Coordinator

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