Company Overview
Weyn Constructions is a leading construction company specialising in design and construct, residential, commercial and government projects across the Central Coast, Newcastle and surrounding regions. We are committed to delivering high-quality projects while maintaining strong relationships with our clients, consultants, subcontractors and suppliers.
Our office is based in Tuggerah on the Central Coast, NSW.
The Role
Weyn Constructions is seeking a motivated and organised Project Coordinator to join our growing team.
Reporting directly to the Project Manager, this role provides project administration, quality, safety and environmental (QSE) coordination, and general office support across multiple construction projects.
The successful applicant will play a key role in ensuring projects are well organised, compliant, and supported from commencement through to completion. This position is ideal for someone looking to build a long-term career within the construction industry and progress into contract administration or project management roles.
Key Responsibilities
Project Coordination
- Assist Project Managers and Site Supervisors with project administration and coordination activities.
- Prepare, issue and track project documentation including contracts, purchase orders, RFIs, variations and project correspondence.
- Maintain project records and filing systems using company software and document management platforms.
- Coordinate subcontractor and supplier onboarding documentation.
- Assist with project procurement and material ordering processes.
- Monitor project schedules and assist with milestone tracking and reporting.
- Liaise with clients, consultants, subcontractors and suppliers as required.
Quality, Safety & Environmental (QSE)
- Assist with maintaining compliance with company Quality, Safety and Environmental Management Systems.
- Coordinate site documentation including SWMS, inductions, inspections, toolbox talks and compliance records.
- Monitor and track licences, insurances, training records and subcontractor compliance requirements.
- Assist with internal audits and continuous improvement initiatives.
- Support Project Managers and Site Supervisors with incident reporting and corrective actions.
- Ensure project documentation complies with company procedures and relevant legislative requirements.
Office Administration
- Provide general administrative support to the construction and management teams.
- Assist with preparation of reports, meeting minutes and project updates.
- Manage incoming calls, emails and enquiries as required.
- Coordinate records, certifications and administration requirements.
- Maintain company templates, registers and administrative systems.
- Support implementation and ongoing management of project management software and company systems.
Reporting Lines
- Reports directly to the Project Manager
- Works closely with Site Supervisors, subcontractors, suppliers and office staff.
- Supports project delivery teams across multiple projects simultaneously.
Requirements
- Previous experience in a Project Coordinator, Construction Administrator or similar role within the construction industry.
- Strong organisational and time management skills with the ability to manage multiple projects and competing priorities.
- Excellent written and verbal communication skills.
- High level of attention to detail and accuracy in document control and record keeping.
- Proficient in Microsoft Office including Outlook, Word and Excel.
- Experience using construction project management software such as Buildertrend, Procore or similar.
- Ability to work collaboratively with clients, consultants, subcontractors and project teams.
- Ability to read construction drawings.
- Demonstrated understanding of construction project delivery, project documentation and administration processes.
- Understanding of Quality, Safety and Environmental (QSE) requirements within a construction environment.
Qualifications
- Current Australian Driver Licence and own vechile (travel to site will involve up to 50% of the role)
- Construction White Card (or willingness to obtain).
- Certificate IV, Diploma or Degree in Building & Construction, Project Management, Business Administration or a related discipline (preferred).
- Trade qualification and/or practical construction industry background will be highly regarded and strongly considered.
- Additional qualifications or training in Workplace Health & Safety, Quality Management, Environmental Management or Contract Administration will be advantageous.
Benefits / What's On Offer
- Permanent position - willing to consider full-time or part time role for the right applicant (minimum 24hrs/week, including flexible hours eg. school)
- Opportunity to work on a diverse range of commercial and residential projects.
- Supportive and collaborative team environment.
- Central Coast office location with project exposure across NSW.
NO RECRUITMENT AGENCIES – DIRECT APPLICATIONS ONLY
Pay: $65,000.00 – $80,000.00 per year
Ability to commute/relocate:
- Tuggerah NSW: Reliably commute or planning to relocate before starting work (Required)
Education:
- Certificate I - IV (Required)
Experience:
- Construction Industry: 2 years (Preferred)
Licence/Certification:
- Full Driver Licence (Required)
- Construction White Card (Preferred)
Work Authorisation:
Willingness to travel:
Work Location: In person
