In-Demand Senior administrator Jobs in Caulfield Vic

Senior Receptionist/Administrator
Preston Physiotherapy —Preston VIC
- From $30 an hour
- Part-time
- Management
- Customer service
- Medical office experience
Quick Apply
12d
Senior Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Engineering
- Master's degree
- Administrative experience
Quick Apply
Senior Contracts Administrator
CPB Contractors —Melbourne VIC
- Computer skills
- Budgeting
- Leadership
- Parental leave
10d
Senior Administration Assistant
ASDAM Group —Moorabbin VIC
- $85,000 - $95,000 a year
- Overtime
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
5d
Senior Workplace Coordinator
Colliers —Melbourne VIC
- Full-time
- Communication skills
- Office experience
Quick Apply
11d
IT Infrastructure Manager & Senior Systems Administrator
Arcare Aged Care —Hampton East VIC
- Full-time
- Communication skills
Senior Contracts Administrator (Albury-Wodonga)
CPB Contractors —Melbourne VIC
- Full-time
- Conflict management
- Computer skills
- Budgeting
Kafka Senior Administrator
Tata Consultancy Services —Melbourne VIC
Senior Workday LMS Administrator
Crown Resorts —Melbourne VIC
- Full-time
- Analysis skills
- Education
- Communication skills
Senior Finance Administrator
Australian Venue Co —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Organisational skills
12d
Senior Full Stack Developer
Market Sourcing Solutions - PTY LTD —Melbourne VIC
- $140,000 - $250,000 a year
- Full-time
- Hybrid work
- SQL
- AWS
- APIs
Quick Apply
Senior Contracts Administrator
Unita —East Melbourne VIC
- Full-time
- Administrative experience
- In-person
Project Administrator
Job Site Recyclers —Laverton VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Construction site
- Microsoft Office
- Parental leave
- Employee discount
Quick Apply
6d
Centre Administrator & Executive Assistant
University of Melbourne —Parkville VIC
- $86,943 - $99,864 a year
- Full-time
- Research
- Microsoft Office
- Administrative experience
- Health insurance
- Parental leave
5d
Senior Contracts Administrator
Unita Group Operations —East Melbourne VIC
- Full-time
- Administrative experience
- In-person
Quick Apply
Senior Systems Administrator
Blue IoT —Mulgrave VIC
- Azure
- Microsoft Office
- Administrative experience
Office Administrator
BYD Australia —Mulgrave VIC
- Bilingual
- Microsoft Excel
- Office
Senior Staffing Administrator , WFS APAC
Amazon Commercial Services Pty Ltd —Dandenong VIC
- Full-time
- Customer service
- Salesforce
- Microsoft Office
3d
Head of Omnichannel Transformation
Link Group —Docklands VIC
- CRM software
- Analysis skills
- Financial services
- Parental leave
- Employee assistance program
ER Lead
Link Group —Docklands VIC
- Contract
- Leadership
- Communication skills
- Parental leave
- Employee assistance program

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Senior Receptionist/Administrator

Preston Physiotherapy
Preston VIC

Quick Apply

Job Details

Part-time
From $30 an hour
12 days ago

Qualifications

Management
Customer service
Medical office experience
Patient service
Xero
Administrative experience
Staff training
Front desk
Communication skills

Full Job Description

Senior Receptionist

Preston Physiotherapy & Preston Pelvic Health

Lead the patient experience in two established private practice physiotherapy clinics.

Preston Physiotherapy and Preston Pelvic Health are seeking an experienced and highly organised Senior Receptionist to join our team. We have specifically designed this role to cater for school pick up and drop off should that be required.

This position is ideal for someone who enjoys working with people, thrives in a busy healthcare environment and takes pride in creating a positive experience for patients while keeping clinic operations running smoothly.

As a key member of our administrative team, you will work closely with our physiotherapists and leadership team to ensure exceptional patient care and efficient day-to-day operations.

About Us

Preston Physiotherapy and Preston Pelvic Health are established private practices providing high-quality, evidence-based physiotherapy services to the local community.

Our clinics support a diverse patient population and a team of dedicated clinicians who value professionalism, collaboration and continuous improvement. We are committed to creating a welcoming and inclusive environment for both patients and staff.

Our Values

Patient-first care
Inclusivity and respect
Clinical excellence
Professionalism and accountability
Teamwork and continuous improvement

About the Role

This is a permanent part-time, in-person position based in Preston.

Regular Hours

Monday: 9:30am – 3:00pm
Wednesday: 9:30am – 3:00pm
Friday: 10:00am – 1:00pm

Total: 14 hours per week

Additional hours may occasionally be required to cover staff leave.

Training & Coverage

Occasional Saturdays may be required for training and team coverage (7:45am – 2:00pm)
Comprehensive onboarding and training provided

Future Growth

There is potential for additional hours and increased responsibilities and remuneration in 2027 for the right candidate.

Pay

Commencing at $30.00 per hour plus superannuation (training wages).

Key Responsibilities

· Deliver exceptional customer service and support patients throughout their healthcare journey

· Manage appointment bookings, patient enquiries, payments and private health insurance claims

· Maintain accurate patient records

· Ensure reception areas remain professional, welcoming and organised

· Support clinicians and contribute to the smooth day-to-day operation of both clinics

· Assist with training, team support and continuous improvement of clinic systems and processes

About You

You are organised, proactive and able to balance competing priorities while maintaining a high level of professionalism.

Key Selection Criteria

Previous reception or administration experience
Strong written and verbal communication skills
Excellent organisational and time-management abilities
Ability to multitask and remain calm under pressure
High attention to detail
Strong computer literacy
Professional presentation and positive attitude
Reliable, punctual and accountable

Highly Desirable

Experience in a healthcare or allied health setting
Experience using Cliniko
Experience using Xero
Experience processing private health insurance claims
Experience training or mentoring staff

What We Offer

Supportive and collaborative workplace culture
Structured onboarding and training
Opportunity to make a meaningful impact on patient experience
Ongoing professional development
Opportunity for future growth and increased hours

How to Apply

Please submit:

Your resume
A cover letter addressing the key selection criteria and outlining:
Your relevant experience
Why you are interested in the role
What you would bring to our team

Applications without a cover letter will not be considered.

Recruitment Process

Application review
Short phone screening
In-person interview
Trial Shift
Employment offer

We encourage applications from individuals who are passionate about patient care, enjoy working as part of a team and are looking for a long-term role within a growing healthcare business.

Job Type: Part-time

Pay: From $30.00 per hour

Application Question(s):

Are you available for the specified shifts?

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior administrator jobs in caulfield vic

Senior Receptionist/Administrator

Senior Contracts Administrator

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Senior Workplace Coordinator

IT Infrastructure Manager & Senior Systems Administrator

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Senior Full Stack Developer

Senior Contracts Administrator

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Centre Administrator & Executive Assistant

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Senior Systems Administrator

Office Administrator

Senior Staffing Administrator , WFS APAC

Head of Omnichannel Transformation

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