In-Demand Senior administrative coordinator Jobs in Caulfield Junction Vic

PMO Coordinator
ECMS —Northcote VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Service Coordinator
AVEO —Kew VIC
- $28.96 - $43.44 an hour
- Overtime
- Hospitality
- CPR Certification
- Customer service
- Health insurance
- Employee assistance program
Quick Apply
Client Care Coordinator
Sonova —Hawthorn VIC
- Administrative experience
- Clinic
- Computer skills
- Parental leave
- Employee assistance program
Rostering & Administration Coordinator
ISS —Melbourne VIC
- Part-time
- Microsoft Office
- Communication skills
- Time management
- Free parking
Project Coordinator
The Royal Melbourne Hospital —Melbourne VIC
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance program
9d
Internal Communications Coordinator
Wesfarmers Health —Docklands VIC
- Microsoft Excel
- Microsoft Office
- AI
- Employee assistance program
Project Coordinator
Royal Melbourne Hospital —Melbourne VIC
- $50,000 - $65,000 a year
- Part-time
- Hybrid work
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance program
10d
Sales Administration Coordinator
Travel + Leisure Co. —Melbourne VIC
- Part-time
- CRM software
- Customer service
- Communication skills
- Professional development assistance
Quick Apply
10d
Project Manager
NEP Australia —Southbank VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Team Coordinator, Technology, Digital & Data
AustralianSuper —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Outlook
- Organisational skills
- SharePoint
7d
Senior Travel Coordinator
Linfox —Essendon Fields VIC
- Full-time
- Customer service
- Office
- In-person
14d
Peer Support Coordinator (Training & Education)
Ambulance Victoria —Doncaster VIC
- Full-time
- Hybrid work
- Administrative experience
- Computer skills
14d
Operations Support Coordinator
Bupa —Melbourne VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Design Coordinator
KBR —Melbourne VIC
- Full-time
- Organisational skills
- Construction
- Communication skills
- Health insurance
- Parental leave
3d
Business Manager - ES2 - Range 6
Government schools —Melbourne Eastern Suburbs VIC
- Urgently hiring
- Management
- Administrative experience
- Recruiting
8d
Business Support Coordinator / Project Officer
Department of Justice and Community Safety —Melbourne City Centre VIC
- $100,894 - $114,476 a year
- Full-time
- Management
- Administrative experience
7d
Business Development Manager, Law Firm
Sparke Helmore Lawyers —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Material Support Technician
Monash University —Clayton VIC
- $69,079 - $77,760 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Management
1d
Executive Coordinator
Coroner's Court —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Communication skills
6h
Warehouse Sr Coordinator
CBRE —Melbourne VIC
- Full-time
- Management
- Office
- Organisational skills
9d

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PMO Coordinator

ECMS -
Northcote VIC

Apply Now

Job Details

Full-time | Contract | Fixed term

Benefits

Parental leave
Childcare assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Data analysis skills
Administrative experience
SharePoint
Agile
Systems analysis
Communication skills
Time management

Full Job Description

Join the ECMS Team: PMO Coordinator

Are you passionate about shaping young minds and making a difference in your community?

ECMS’ philosophy is simple; we foster lifelong learning. As a for-purpose organisation, with 75 Kindergartens
and Early Learning and Care Centres, we impact the lives of more than 6,500 Victorian children each week.

Reporting to the PMO Lead, you will play a key role in supporting the administration of project governance, controls, reporting frameworks and program coordination activities.

You will also provide project administration support across a diverse portfolio of projects within the PMO, with a particular focus on coordinating the end-to-end administrative processes required to successfully implement new services.

This is a hands-on, fast-paced coordinator role requiring the ability to move between multiple projects and workstreams daily, manage data accurately, meet deadlines, and communicate effectively with internal teams and external partners.

This is a full-time opportunity on a 12 month contract.

About the role

Maintain accurate project documentation, processes and records across multiple projects/ workstreams
You take pride in keeping things organised, ensuring information is easy to access and consistently up to date
Track risks, issues and dependencies of projects, escalating where required
You are detail-oriented and proactive, spotting potential challenges early and raising them appropriately
Assist in preparing reports, dashboards and status updates
You are confident working with data and can translate information into clear, meaningful updates
Assist with service readiness activities (approvals, funding, compliance)
You are motivated by seeing projects come together and supporting smooth, well-prepared launches
Provide administrative support across the planning, reporting and delivery of multiple projects within the PMO
You thrive in a fast-paced environment, balancing competing priorities while supporting overall project success
Proactively identify and recommend process improvements to enhance PMO effectiveness.

You are able to see inefficiencies in ways of working and take initiative to explore alternatives

About you

Formal qualification in Business Administration, or equivalent demonstrated experience in a similar administrative support role, ideally within a multi-site organisation such as an early learning centre or kindergarten.
Advanced proficiency in Excel (including data analysis, tracking systems) , with strong capability across Microsoft 365 (SharePoint, Teams, Word, Outlook)
Consistent track record of meeting deadlines and commitments and aptitude for working with project methodologies and agile ways of working
Strong organisational and time management skills, with the ability to prioritise competing tasks and manage workloads
Well-developed interpersonal and communication skills, with the ability to engage effectively with a broad range of stakeholders, including senior management and external partners

Why ECMS?

Opportunities for career growth, including exposure to high-calibre colleagues and diverse projects.
2% professional development budget—tailored learning opportunities to suit your goals.
Flexibility with work, including hybrid work arrangements and opportunities to visit our services.
Ability to make a positive impact in our communities – we’re a proud place based, for purpose, not for profit, who put people at the centre of our work.
Generous benefits – 50% childcare discount, discounts to hundreds of major retailers, paid parental leave.
We have a supportive and inclusive culture where everyone feels valued and appreciated – 84% of our team recommend ECMS as a great place to work!

Join us!

ECMS is committed to promoting the safety, wellbeing, and inclusion of all children. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples and individuals from diverse communities and backgrounds.

To apply, please attach your resume and a cover letter detailing your suitability for this role. Applications will be reviewed on a rolling basis.

Apply Now

Refine Your Search

senior administrative coordinator jobs in caulfield junction vic

PMO Coordinator

Service Coordinator

Client Care Coordinator

Rostering & Administration Coordinator

Project Coordinator

Internal Communications Coordinator

Project Coordinator

Sales Administration Coordinator

Project Manager

Team Coordinator, Technology, Digital & Data

Senior Travel Coordinator

Peer Support Coordinator (Training & Education)

Operations Support Coordinator

Design Coordinator

Business Manager - ES2 - Range 6

Business Support Coordinator / Project Officer

Business Development Manager, Law Firm

Material Support Technician

Executive Coordinator

Warehouse Sr Coordinator

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