In-Demand Clinic operations manager Jobs in Castle Hill, Nsw

Customer Support & Administration Officer - Allied Health Practice
Grace Children's Therapy —Castle Hill NSW
- Full-time
- Customer service
- Administrative experience
- Computer skills
Quick Apply
Office Manager
Steps2Life Care Pty Ltd —North Parramatta NSW
- $75,000 - $85,000 a year
- Full-time
- EMR systems
- In-person
- Medical terminology
- Travel reimbursement
- Employee discount
Quick Apply
Head of Retail Expansion
Abby Health —Sydney NSW
- Full-time
- Remote
- Clinic
- Restaurant experience
Quick Apply
8d
NSW - Assistant Operations Manager
Fly2Health —Sydney NSW
- Full-time
- Hybrid work
Quick Apply
8d
Operations Manager - Outpatients
Nepean Blue Mountains Local Health District —Sydney NSW
- $114,251 - $134,809 a year
- Full-time
- Management
- Education
- No degree
- Employee assistance program
11d
Regional Technical Manager
I-MED Radiology Network —Five Dock NSW
- Leadership
Homecare Operations Manager
Air Liquide —Fairfield NSW
- Full-time
- Hybrid work
- Management
- ERP systems
- Maintenance
- Parental leave
- Employee assistance program
Dental Practice Manager
Dental Clinic West Ryde —West Ryde NSW
- $50,073.31 - $98,480.32 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Management
- Employee discount
Quick Apply
1d
Office Manager
Veretis Psychology —Sydney NSW
- $85,000 - $90,000 a year
- Full-time
- Management
- Office
- Administrative experience
Quick Apply
Operations & Growth Manager – Dental Practice
Smile Circle —Five Dock NSW
- $50 - $60 an hour
- Full-time
- EMR systems
- In-person
- Leadership
Quick Apply
14d
Practice Manager – Medical Centre Startup (Part-Time)
Tallawong Village Medical Centre —Schofields NSW
- From $40 an hour
- Part-time
- Clinic
- EMR systems
- In-person
Quick Apply
1d
Clinic Manager
LCA BLACKTOWN —Blacktown NSW
- Clinic
- Leadership
Operations Manager - Outpatients
NSW Health —Kingswood NSW
- $114,251 - $134,809 a year
- Full-time
- Management
- Education
- No degree
- Employee assistance program
11d
Practice Manager
Bupa —Sydney NSW
- Full-time
- Management
- Administrative experience
- Health insurance
- Gym membership
12d
Expression of Interest Practice Manager
Bupa —Sydney NSW
- Full-time
- Management
- Leadership
- Communication skills
- Health insurance
- Gym membership
Practice Manager/Receptionist
Urban Physiotherapy Sports Clinic —North Sydney NSW
- $70,000 - $100,000 a year
- Part-time
- Microsoft Office
- Business development
- In-person
- Employee discount
- Free food
Quick Apply
1d
Practice Manager
VetPartners —Acacia Gardens NSW
- Full-time
- Management
- Administrative experience
- Clinic
Quick Apply
1d
Dental Practice Manager
Perfect Dental Care Tallawong —Schofields NSW
- $70,000 - $85,000 a year
- Full-time
- Clinic
- EMR systems
- In-person
Quick Apply
Clinic Manager
Artisan Aesthetic Clinics —Mosman NSW
- Parental leave
Medical Receptionist
KG Talent —Castle Hill NSW
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
8d

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clinic operations manager jobs near castle hill, nsw

Customer Support & Administration Officer - Allied Health Practice

Grace Children's Therapy
Castle Hill NSW

Quick Apply

Job Details

Full-time

Qualifications

Customer service
Certificate III
Administrative experience
Driver Licence
Computer skills
Typing
Working with Children Check
Office experience

Full Job Description

We are a busy occupational therapy practice and looking for a fulltime administration support officer with experience in customer service and administration to join our allied health practice.

The successful applicant will work as an important member of the team by providing administrative support to our friendly therapy team and assisting with coordinating our client appointments, processing transactions, invoicing and ad-hoc admin tasks. A pivotal component of this role will be keeping our database up to date and providing phone support to our clients, including onboarding clients into our practice and updating therapist diaries.

Knowledge of the National Disability Insurance Scheme and medical referral process is beneficial as a large part of your role is providing information to clients and coordinating calendars, however we are willing to provide training to the right person.

You will be working within a team of administration support officers, therefore, it's essential to be a team player and you would report directly to the practice manager and the company director.

The applicant needs to be well presented and enjoys working in a busy environment, as well as, have a good eye for detail and excellent customer service skills. Being able to build rapport with parents is essential as you will be a point of call for families that attend the practice. We mostly work with young children with varying disabilities therefore you need to be a person of integrity, patience and understanding.

This role requires you to be able to work unsupervised and complete duties independently and on a timely basis. This job role requires a person who is a logical thinker and able to multi-task and manage their time efficiently. Accuracy and attention to data entry is a requirement.

We are completely paperless, and utilise a number of apps and platforms to streamline all our systems therefore you need to be trained in using our software platforms.

The duties include:

Maintain accurate client records.
Process invoices and payments through our gateway.
Handle correspondence and communication with clients
Support the team with various administrative duties as needed
Opening and closing the clinic
Transactions, including emailing invoices and receipts and processing payments.
Answering the phone and coordinating appointments
Keeping our client database up to date.
Setting up client profiles in the system
Liaison with clients and following up on documentation
Processing, scanning incoming and outgoing correspondence (as we are paperless) to the database.
Following up daily on payments and reconciling transactions to ensure the day is balanced.

Essential Criteria:

Certificate III or above in office administration/business or similar work experience in administration.
Experience processing and reconciling invoices.
Attention to detail.
Being able to work independently and autonomously is essential.
Being able to prioritise workflow and manage time to ensure invoicing is completed by the end of the day.
Be willing to learn how to use our Practice Management Software
Experience working in with allied health or medical sector is highly regarded.
Understanding the NDIS process is beneficial as a large portion of our work is with NDIS participants however, training will be provided.
Experience with the Medicare scheme is beneficial
Working with Children Check is mandatory (willing to obtain one)
NDIS Worker Screener is mandatory (willing to obtain one)
High level of computer skills with adequate typing speed of 35-40 wpm
Attention to detail and meticulous data entry is essential
Be reliable and possess a strong work ethic
Ability to work in a face-paced environment
A fast learner with using a variety of apps and platforms
Being punctual is important as the opener for the day.
NSW Drivers Licence and own vehicle required

Hours:

Need to be available to work up to 7pm

Fulltime position available - 40 hours per week.

Operation hours:

Tuesday 10am to 7pm
Friday 9am to 6pm
Saturday 7:30am to 1:30pm (on as needs basis to cover leave requests)

Commencement Date: April/May 2026

Quick Apply

Refine Your Search

clinic operations manager jobs in castle hill, nsw

Customer Support & Administration Officer - Allied Health Practice

Office Manager

Head of Retail Expansion

NSW - Assistant Operations Manager

Operations Manager - Outpatients

Regional Technical Manager

Homecare Operations Manager

Dental Practice Manager

Office Manager

Operations & Growth Manager – Dental Practice

Practice Manager – Medical Centre Startup (Part-Time)

Clinic Manager

Operations Manager - Outpatients

Practice Manager

Expression of Interest Practice Manager

Practice Manager/Receptionist

Practice Manager

Dental Practice Manager

Clinic Manager

Medical Receptionist

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