In-Demand Office coordinator Jobs in Carrum Downs, Vic

Rostering Coordinator
Aussie Life Care —Cranbourne West VIC
- $32 - $35 an hour
- Part-time
- Management
- Administrative experience
- Education
Quick Apply
3d
Centre Coordinator (Education/Tutoring)
STEM ACADEMIC COLLEGE —Cranbourne VIC
- $27 - $40 an hour
- Part-time
- CRM software
- Management
- Customer service
Quick Apply
2d
Office Coordinator, Office for Research
Peninsula Health —Frankston VIC
- Full-time
- Research
- Microsoft Office
- Administrative experience
- Employee assistance program
GRG - Administration Coordinator
Grace Removals —Hallam VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
9d
Contracts Administrator
Leo's Beautiful Gardens —Bentleigh VIC
- $76,000 - $96,000 a year
- Full-time
- Management
- Administrative experience
- Organisational skills
Quick Apply
6d
Office Coordinator
Chobani —Dandenong VIC
- Part-time
- Office
- Microsoft Office
- Administrative experience
- Parental leave
SHEC Coordinator
ASSA ABLOY —Bangholme VIC
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
- Health insurance
Senior Volunteer Coordinator
MiCare —Carrum Downs VIC
- Hybrid work
- Management
- Team management
- No degree
11h
Enrolment and Engagement Officer - Dandenong
AMES Australia —Dandenong VIC
- $79,627 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Employee discount
1d
E-Commerce Customer Support & Fulfilment Coordinator
Southern Oasis Trading —Mulgrave VIC
- $56,537.28 - $70,471.48 a year
- Part-time
- Customer service
- Supervising experience
- Warehouse experience
Quick Apply
Talent & Culture Coordinator
Peninsula Leisure —Frankston VIC
- Full-time
- CPR Certification
- Management
- Microsoft Office
- Gym membership
Quick Apply
2d
Client Coordinator
Prestige Inhome Care —Moorabbin VIC
- $70,000 a year
- Urgently hiring
- Hybrid work
- Communication skills
- Employee assistance program
13d
Office Coordinator
Millennium —Mulgrave VIC
- Part-time
- Microsoft Office
- Employee assistance program
Registered Nurse
MAAC Care —Carrum Downs VIC
- $69,000 - $89,000 a year
- Part-time
- Hybrid work
- Management
- Administrative experience
- Patient care
Quick Apply
8d
Schedule Co-ordinator
Bolton Clarke —Melbourne South Eastern Suburbs VIC
- Full-time
- Microsoft Office
- Administrative experience
- Business
- Health insurance
- Employee assistance program
13h
Rental Coordinator
Adaptalift Group —Springvale VIC
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
- Fuel discount
Quick Apply
1d
OSHC Assistant Coordinator | Beaconsfield
Junior Adventures Group —Beaconsfield VIC
- Part-time
- Working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
Marketing, Social Media & Events Coordinator
Fly2Health —Moorabbin VIC
- $70,000 a year
- Part-time
- Hybrid work
- Communication skills
- Marketing
Quick Apply
1d
Strategic Planning Coordinator
Bayside City Council —Sandringham VIC
- $133,367 - $149,592 a year
- Full-time
- Hybrid work
- Customer service
- Communication skills
- Work from home
- Parental leave
13d
Customer Service Coordinator
Gates Corporation —Dandenong VIC
- Customer service
- Office
- Microsoft Office

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Rostering Coordinator

Aussie Life Care -
Cranbourne West VIC

Quick Apply

Job Details

Part-time | Casual
$32 - $35 an hour
3 days ago

Qualifications

Management
Administrative experience
Education
Driver Licence
Diploma
Working with Children Check
Communication skills

Full Job Description

Casual / Part - Time Rostering Coordinator

Aussie Life Care – Cranbourne West, VIC

Opportunity to Progress into a Permanent Full-Time Position

Aussie Life Care is a growing and leading Registered NDIS Provider delivering high-quality disability support services across Victoria. We are currently seeking a highly organised, proactive, and professional Casual / Part- Time Rostering Coordinator to join our dynamic team.

This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about ensuring participants receive reliable, person-centred support services.

As our organisation continues to expand, this position offers a genuine opportunity to transition into a permanent full-time role for the right candidate.

About the Role

The Rostering Coordinator plays a critical role in ensuring the effective coordination of staff rosters across our Supported Independent Living (SIL), Community Participation, Community Nursing, and other NDIS support services.

Working closely with Team Leaders, Care Coordinators, Support Workers, and Management, you will ensure participants receive reliable and consistent supports while maintaining operational efficiency and workforce compliance.

As Aussie Life Care provides services 24 hours a day, 7 days a week, the successful candidate will be expected to participate in an after-hours and weekend rostering support arrangement when required to ensure continuity of participant supports and service delivery.

Key Responsibilities

Prepare and maintain staff rosters in accordance with organisational requirements and participant needs.
Utilise Brevity CRM and rostering software to create, update, and manage staff schedules.
Allocate shifts while considering staff availability, participant preferences, qualifications, compatibility, and travel requirements.
Monitor and manage roster changes, cancellations, emergency shift replacements, and last-minute adjustments.
Communicate effectively with Team Leaders, Coordinators, Support Workers, participants, families, and other stakeholders.
Maintain daily roster coverage and proactively fill roster vacancies.
Update and maintain staff availability, attendance preferences, and workforce records.
Ensure timesheets are accurate, compliant, and submitted within required timeframes.
Assist with payroll preparation through fortnightly timesheet reconciliation.
Provide administrative support to operational teams as required.
Foster a culture of teamwork, continuous improvement, and exceptional service delivery.
Ensure all rostering practices comply with NDIS requirements, organisational policies, and relevant employment legislation.
Respond to urgent roster changes, staff call-ins, and participant support requirements, including after-hours and weekend requests when required.
Coordinate replacement staff for unplanned absences, emergency shifts, and short-notice roster vacancies.
Monitor and manage after-hours phone calls, messages, and emails relating to staffing and service delivery.
Assist in maintaining adequate staffing levels to ensure uninterrupted and high-quality participant support services across all programs.
Participate in an after-hours and weekend rostering support arrangement as required to ensure continuity of care and service delivery.

Skills and Experience

To be successful in this role, you will possess:

Demonstrated experience in rostering, workforce scheduling, staff coordination, or a similar administrative role.
Previous experience within the NDIS, disability, aged care, home care, or community services sector.
Strong organisational and time-management skills with exceptional attention to detail.
Excellent communication and interpersonal skills.
Strong problem-solving and decision-making abilities.
High-level computer literacy and confidence using rostering and workforce management systems.
Ability to work independently while contributing positively to a team environment.
Ability to prioritise competing demands and meet deadlines in a fast-paced environment.
Demonstrated commitment to professionalism, confidentiality, and ethical practice.

Essential Requirements

Experience using Brevity Software (highly desirable).
Previous NDIS rostering experience (preferred).
Current NDIS Worker Screening Check.
Current National Police Check.
Current Working with Children Check (WWCC), or willingness to obtain.
Evidence of COVID-19 vaccination (where applicable).
Current Victorian Driver Licence.
Full Australian working rights.

What We Offer

Competitive hourly rate.
Opportunity to transition into a permanent full-time position based on performance and organisational growth.
Ongoing professional development and training opportunities.
Supportive, inclusive, and collaborative team culture.
Career progression opportunities within a rapidly growing organisation.
Modern office facilities located at our Head Office in Cranbourne West.
The opportunity to make a meaningful difference in the lives of people living with disability.

How to Apply

If you are a motivated, reliable, and organised individual looking to build a rewarding career within the disability sector, we would love to hear from you.

Please submit your resume and a brief cover letter outlining your experience and suitability for the role to:

[email protected]

Pay: $32.00 – $35.00 per hour

Ability to commute/relocate:

Cranbourne West VIC 3977: Reliably commute or planning to relocate before starting work (Required)

Education:

Diploma (Preferred)

Experience:

Rostering: 1 year (Preferred)
NDIS: 1 year (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in carrum downs, vic

Rostering Coordinator

Centre Coordinator (Education/Tutoring)

Office Coordinator, Office for Research

GRG - Administration Coordinator

Contracts Administrator

Office Coordinator

SHEC Coordinator

Senior Volunteer Coordinator

Enrolment and Engagement Officer - Dandenong

E-Commerce Customer Support & Fulfilment Coordinator

Talent & Culture Coordinator

Client Coordinator

Office Coordinator

Registered Nurse

Schedule Co-ordinator

Rental Coordinator

OSHC Assistant Coordinator | Beaconsfield

Marketing, Social Media & Events Coordinator

Strategic Planning Coordinator

Customer Service Coordinator

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