In-Demand Therapy administration Jobs in Blacktown, Nsw

Customer Support & Administration Officer - Allied Health Practice
Grace Children's Therapy —Castle Hill NSW
- Full-time
- Customer service
- Administrative experience
- Computer skills
Quick Apply
Provisional Psychologist or Counsellor (youth)
Aspiration Education and Development Clinic (AEDC) —Baulkham Hills NSW
- $48 - $60 an hour
- Contract
- Working with children
- In-person
- Medical terminology
- Professional development assistance
Quick Apply
14d
Client Experience Officer
OnePointHealth —Penrith NSW
- Full-time
- Medical office experience
- In-person
- Medical terminology
- Health insurance
- Parental leave
Quick Apply
5d
Research Assistant
Children's Medical Research Institutue —Westmead NSW
- Full-time
- Data analysis skills
- Research
- Bachelor's degree
Administration Officer - Research
NSW Health —Kingswood NSW
- $75,176.80 - $76,897.65 a year
- Full-time
- Microsoft Office
- Administrative experience
- Education
- Employee assistance program
5d
Enrolled Nurse - Hand Clinic / Chronic Care Asthma / Day Only - Perm/Temp FT/PT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $36.72 - $39.91 an hour
- Part-time
- Medication administration
- Administrative experience
- Clinic
- Annual leave
- Parental leave
10d
Care Services Advisor
Cater Care Australia / Cater Care Services —Parramatta NSW
- Full-time
- Communication skills
Quick Apply
3d
Disability Support Worker - Kenthurst
Southern Cross Community Healthcare —Dural NSW
- First Aid Certification
12d
Payroll Officer
B. Braun SE —Norwest NSW
- Part-time
- Administrative experience
- Clinic
- Communication skills
- Parental leave
12d
Paediatric Occupational Therapist
Childworks OT for children —Dural NSW
- $80,000 - $100,000 a year
- Part-time
- Hybrid work
- Clinic
- Bachelor's degree
- Patient care
- Travel reimbursement
- Work from home
Quick Apply
4d
Early Childhood Intervention Specialist | KU Liverpool
KU Children's Services —Liverpool NSW
- Part-time
- Communication skills
Supporter Services Officer
Children's Medical Research Institutue —Westmead NSW
- Call employer
- Communication skills
Service Desk Officer
Children's Medical Research Institutue —Westmead NSW
- Full-time
- Communication skills
Professional Support Officer - Operations
NextSense —Macquarie Park NSW
- Up to $77,910 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Parental leave
Radiation Therapist
GenesisCare —Kingswood NSW
- Up to $113,382 a year
- Full-time
- Clinic
- Bachelor's degree
- Communication skills
- Health insurance
- Parental leave
Administration Officer Outpatient Services Unit
NSW Health —Hornsby NSW
- $1,362.10 - $1,404.55 a week
- Full-time
- Organisational skills
- EMR systems
- Communication skills
4d
Recovery & Return to Work Psychologist
ORS —Fairfield NSW
- Part-time
- Hybrid work
- Work from home
Events Coordinator
Children's Medical Research Institutue —Westmead NSW
- Weekend availability
- CRM software
- Microsoft Office
- Databases
Events Manager
NextSense —Macquarie Park NSW
- Up to $107,580 a year
- Part-time
- Marketing
- Microsoft Office
- Bachelor's degree
- Annual leave
- Parental leave
11d
Part-time Psychologist / Clinical Psychologist Role
chris gilbert psychology —Box Hill NSW
- Part-time
- Private practice

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Customer Support & Administration Officer - Allied Health Practice

Grace Children's Therapy
Castle Hill NSW

Quick Apply

Job Details

Full-time

Qualifications

Customer service
Certificate III
Administrative experience
Driver Licence
Computer skills
Typing
Working with Children Check
Office experience

Full Job Description

We are a busy occupational therapy practice and looking for a fulltime administration support officer with experience in customer service and administration to join our allied health practice.

The successful applicant will work as an important member of the team by providing administrative support to our friendly therapy team and assisting with coordinating our client appointments, processing transactions, invoicing and ad-hoc admin tasks. A pivotal component of this role will be keeping our database up to date and providing phone support to our clients, including onboarding clients into our practice and updating therapist diaries.

Knowledge of the National Disability Insurance Scheme and medical referral process is beneficial as a large part of your role is providing information to clients and coordinating calendars, however we are willing to provide training to the right person.

You will be working within a team of administration support officers, therefore, it's essential to be a team player and you would report directly to the practice manager and the company director.

The applicant needs to be well presented and enjoys working in a busy environment, as well as, have a good eye for detail and excellent customer service skills. Being able to build rapport with parents is essential as you will be a point of call for families that attend the practice. We mostly work with young children with varying disabilities therefore you need to be a person of integrity, patience and understanding.

This role requires you to be able to work unsupervised and complete duties independently and on a timely basis. This job role requires a person who is a logical thinker and able to multi-task and manage their time efficiently. Accuracy and attention to data entry is a requirement.

We are completely paperless, and utilise a number of apps and platforms to streamline all our systems therefore you need to be trained in using our software platforms.

The duties include:

Maintain accurate client records.
Process invoices and payments through our gateway.
Handle correspondence and communication with clients
Support the team with various administrative duties as needed
Opening and closing the clinic
Transactions, including emailing invoices and receipts and processing payments.
Answering the phone and coordinating appointments
Keeping our client database up to date.
Setting up client profiles in the system
Liaison with clients and following up on documentation
Processing, scanning incoming and outgoing correspondence (as we are paperless) to the database.
Following up daily on payments and reconciling transactions to ensure the day is balanced.

Essential Criteria:

Certificate III or above in office administration/business or similar work experience in administration.
Experience processing and reconciling invoices.
Attention to detail.
Being able to work independently and autonomously is essential.
Being able to prioritise workflow and manage time to ensure invoicing is completed by the end of the day.
Be willing to learn how to use our Practice Management Software
Experience working in with allied health or medical sector is highly regarded.
Understanding the NDIS process is beneficial as a large portion of our work is with NDIS participants however, training will be provided.
Experience with the Medicare scheme is beneficial
Working with Children Check is mandatory (willing to obtain one)
NDIS Worker Screener is mandatory (willing to obtain one)
High level of computer skills with adequate typing speed of 35-40 wpm
Attention to detail and meticulous data entry is essential
Be reliable and possess a strong work ethic
Ability to work in a face-paced environment
A fast learner with using a variety of apps and platforms
Being punctual is important as the opener for the day.
NSW Drivers Licence and own vehicle required

Hours:

Need to be available to work up to 7pm

Fulltime position available - 40 hours per week.

Operation hours:

Tuesday 10am to 7pm
Friday 9am to 6pm
Saturday 7:30am to 1:30pm (on as needs basis to cover leave requests)

Commencement Date: April/May 2026

Quick Apply

Refine Your Search

therapy administration jobs in blacktown, nsw

Customer Support & Administration Officer - Allied Health Practice

Provisional Psychologist or Counsellor (youth)

Client Experience Officer

Research Assistant

Administration Officer - Research

Enrolled Nurse - Hand Clinic / Chronic Care Asthma / Day Only - Perm/Temp FT/PT

Care Services Advisor

Disability Support Worker - Kenthurst

Payroll Officer

Paediatric Occupational Therapist

Early Childhood Intervention Specialist | KU Liverpool

Supporter Services Officer

Service Desk Officer

Professional Support Officer - Operations

Radiation Therapist

Administration Officer Outpatient Services Unit

Recovery & Return to Work Psychologist

Events Coordinator

Events Manager

Part-time Psychologist / Clinical Psychologist Role

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