In-Demand operations coordinator Jobs in australian capital territory

Office Manager
Haven Care Australia —Canberra ACT
- $70,000 - $95,000 a year
- Part-time
- CPR Certification
- Administrative experience
- First Aid Certification
- Travel reimbursement
Quick Apply
7d
Visa Operations Coordinator (Documents & Field Support)
CIBT —Canberra ACT
- Management
- Organisational skills
- Communication skills
Business Operations Coordinator
Calexi —Canberra ACT
- Temporary
- Remote
- Administrative experience
- Recruiting
Quick Apply
11d
Procurement and Supply Chain Coordinator
Cushman & Wakefield —Canberra ACT
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Workplace Coordinator
JLL —Canberra ACT
- Maintenance
- Microsoft Office
- Presentation skills
Workplace Ambassador – Facilities Coordinator
JLL —Canberra ACT
- Office
- Administrative experience
- Communication skills
- Health insurance
- Parental leave
13d
Area Coordinator - Quality & Compliance
Australian National University —Canberra ACT
- $98,387 - $102,887 a year
- Full-time
- Writing skills
- Research
- Recruiting
Project Coordinator
Willyama Services Pty Limited —Canberra ACT
- $70,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administration Officer | Full-time Temporary with a Possibility of Permanency
Education —Canberra ACT
- $86,750 - $93,416 a year
- Temporary
- Microsoft Office
13h
Assistant Project Manager
JLL —Canberra ACT
- Leadership
- Construction Management
Property Officer | New opportunity!
MacKillop Family Services —Canberra ACT
- $44.58 - $47.97 an hour
- Full-time
- Microsoft Office
- Communication skills
OSHC / Childcare - Coordinator (Director of Service)
TeamKids —Nicholls ACT
- Full-time
- Work from home
- Employee assistance program
2d
Senior Event Coordinator
The Department of Parliamentary Services —Canberra ACT
- $92,450 - $99,185 a year
- Hospitality
- Customer service
- Administrative experience
- Gym membership
9d
Workplace Coordinator
DAG-Jones Lang LaSalle (ACT) Pty Ltd —Canberra ACT
- Full-time
- Maintenance
- Microsoft Office
- Presentation skills
Quick Apply
Transcript Coordinator
Epiq Systems, Inc. —Canberra ACT
- Full-time
- Remote
- Administrative experience
- Senior Secondary Certificate of Education
- No degree
IWP Coordinator
Amentum —Canberra ACT
- Full-time
- Analysis skills
- Leadership
- Communication skills
- Employee stock purchase plan
- Dental insurance
2d
Technology and Operations Centre Referrals
Accenture —Canberra ACT
- Full-time
- On-the-job training
- Parental leave
OSHC Coordinator | Farrer
OSH Club —Farrer ACT
- Full-time
- Leadership
- Communication skills
Quick Apply
Assistant Director, Circle Court Coordinator | Full-time Temporary with a Possibility of Permanency
Justice and Community Safety —Canberra ACT
- $127,597 - $136,873 a year
- Temporary
- Organisational skills
- Communication skills
6d
Residential Property Coordinator
JLL —Canberra ACT
- Customer service
- Microsoft Office
- Communication skills
- Health insurance
- Parental leave

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Office Manager

Haven Care Australia
Canberra ACT

Quick Apply

Job Details

Part-time | Full-time
$70,000 - $95,000 a year
7 days ago

Benefits

Travel reimbursement
Visa sponsorship
Salary packaging

Qualifications

CPR Certification
Intake
Working with Vulnerable People Registration
Administrative experience
Blue Card
Driver Licence
First Aid Certification
Organisational skills
Leadership
Communication skills
Time management

Full Job Description

Office Manager & On-Call Manager – Position DescriptionHaven Care Australia

Position Title: Office Manager & On-Call Manager

Organization: Haven Care Australia

Reports To: Operations Manager / Director

Employment Type: Full-Time

Position Overview

The Office Manager & On-Call Manager at Haven Care Australia is responsible for overseeing the day-to-day administrative operations of the organisation while also coordinating and managing after-hours operational support and emergency responses through the on-call system.

This role plays a critical part in ensuring smooth office operations, staff coordination, participant support continuity, compliance management, communication flow, and effective response to urgent operational matters across the organisation’s disability support services.

The position requires strong organisational skills, leadership abilities, problem-solving capacity, and the ability to work in a fast-paced and highly responsive environment within the NDIS and disability services sector.

Key ResponsibilitiesOffice Management Duties

Oversee the daily administrative operations of Haven Care Australia
Coordinate office systems, processes, and workflow management
Manage staff communication, scheduling support, and administrative coordination
Assist with onboarding of participants and intake processes
Coordinate staff recruitment documentation, compliance checks, and training records
Organise staff training sessions, meetings, inductions, and compliance updates
Maintain participant records, staff files, and operational documentation
Liaise with participants, families, Support Coordinators, hospitals, allied health teams, and external stakeholders
Assist management with reporting, audits, incident follow-up, and compliance requirements
Support invoice coordination, document processing, and operational administration
Monitor and maintain confidentiality, professionalism, and compliance with organisational policies

On-Call Management Duties

Participate in the after-hours on-call roster to provide operational support outside standard business hours
Respond to urgent staffing issues, participant incidents, and operational emergencies
Coordinate replacement staffing for unexpected shift vacancies and emergencies
Provide guidance and support to support workers during after-hours situations
Escalate critical incidents to management and relevant authorities where required
Ensure continuity of participant supports and safe service delivery at all times
Support crisis management and urgent rostering adjustments
Maintain accurate records and communication regarding on-call incidents and actions taken
Assist with decision-making during emergencies in consultation with management teams

Additional Responsibilities

Support participant quality checks and service reviews
Assist with participant interviews and intake assessments
Support organisational compliance with NDIS Practice Standards
Contribute to continuous quality improvement initiatives
Assist with roster coordination and operational planning where required
Promote positive workplace culture and teamwork across the organisation

Essential Skills & Attributes

Strong organisational and time management skills
Excellent communication and interpersonal abilities
Ability to work under pressure and manage urgent situations effectively
Strong problem-solving and decision-making skills
High attention to detail and administrative accuracy
Ability to maintain confidentiality and professionalism
Leadership and team coordination abilities
Strong understanding of the disability and community services sector

Qualifications & Requirements

Experience in administration, office management, disability services, or community services
Knowledge of NDIS systems and disability sector operations preferred
Current National Police Check
NDIS Worker Screening Clearance
Current Driver’s Licence
Working with Vulnerable People (WWVP) / Blue Card preferred
Current First Aid & CPR Certificate preferred
Ability to participate in after-hours on-call duties

Key Outcomes

Efficient and organised office operations
Timely response to operational and participant needs
Effective coordination of after-hours support services
Strong staff and stakeholder communication
Compliance with organisational and NDIS requirements
Continuity and quality of participant supports

At Haven Care Australia, the Office Manager & On-Call Manager plays a vital role in ensuring operational excellence, participant safety, and the smooth coordination of services that empower participants to live with dignity, independence, and quality support.

Pay: $70,000.00 – $95,000.00 per year

Benefits:

Salary packaging
Travel reimbursement
Visa sponsorship

Work Location: In person

Quick Apply

Refine Your Search

operations coordinator jobs in australian capital territory

Office Manager

Visa Operations Coordinator (Documents & Field Support)

Business Operations Coordinator

Procurement and Supply Chain Coordinator

Workplace Coordinator

Workplace Ambassador – Facilities Coordinator

Area Coordinator - Quality & Compliance

Project Coordinator

Administration Officer | Full-time Temporary with a Possibility of Permanency

Assistant Project Manager

Property Officer | New opportunity!

OSHC / Childcare - Coordinator (Director of Service)

Senior Event Coordinator

Workplace Coordinator

Transcript Coordinator

IWP Coordinator

Technology and Operations Centre Referrals

OSHC Coordinator | Farrer

Assistant Director, Circle Court Coordinator | Full-time Temporary with a Possibility of Permanency

Residential Property Coordinator

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