In-Demand Assistant support coordinator Jobs in Aintree Vic

Clinic Operations & Clinical Coordinator
Reverence Community Care Group —Bacchus Marsh VIC
- $80,000 - $105,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Referral program
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11d
OSHC Assistant Coordinator | Point Cook
Junior Adventures Group —Point Cook VIC
- Full-time
- Working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
NDIS Intake & Administration Officer
REVERENCE COMMUNITY CARE —Williams Landing VIC
- $27.73 - $35.76 an hour
- Full-time
- CRM software
- Customer service
- Microsoft Office
- Professional development assistance
- Referral program
Quick Apply
OSHC Coordinator - Melton Specialist School
Lifely —Melton VIC
- $44.58 an hour
- Full-time
- Working with children
- First Aid Certification
Assistant Principal - Student Support Services - 2027 - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
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Retail Coordinator - CWH Altona Gate Shopping Centre VIC
Chemist Warehouse —Altona North VIC
- Part-time
- POS
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Catering Assistant - Altona
Cater Care Australia / Cater Care Services —Altona VIC
- Part-time
- Customer service
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- Kitchen
- Employee assistance program
- Employee discount
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Leading Teacher - VCE Coordinator - 2027 - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Research
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Leading Teacher - Inclusive Practice - 2027 - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
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Government schools —Melbourne Western Suburbs VIC
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Leading Teacher - Head of Year 11 - 2027 - New School in Aintree
Government schools —Melbourne Western Suburbs VIC
- Full-time
- Research
- Administrative experience
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Clinic Operations & Clinical Coordinator

Reverence Community Care Group
Bacchus Marsh VIC

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Job Details

Permanent | Full-time
$80,000 - $105,000 a year
11 days ago

Benefits

Employee mentoring program
Referral program

Qualifications

Microsoft Office
Medical scheduling
Administrative experience
Driver Licence
Calendar management
Organisational skills
Working with Children Check
Leadership
Communication skills

Full Job Description

Clinic Operations & Clinical Coordinator

Location: Bacchus Marsh & Williams Landing Clinics VIC

Employment Type: Full-time | Permanent

Salary Range: AUD 80,000- 105,000+ super per year

About Reverence Community Care

Reverence Community Care is a growing multidisciplinary allied health provider delivering Occupational Therapy, Speech Pathology, Behaviour Support, Psychology, Early Childhood Supports and Allied Health Assistant services across clinics, homes, schools and community settings.

As our organisation continues to grow, we are looking for a proactive and organised Clinic Operations & Clinical Coordinator to oversee the day-to-day operations of our clinics and support our practitioners in delivering an exceptional participant experience.

About the Role

The Clinic Operations & Clinical Coordinator will act as the central point of coordination within our clinics, ensuring clinicians, participants and families receive seamless support.

This role is ideal for someone with strong organisational and leadership skills who enjoys working with people, solving problems and ensuring clinic operations run efficiently.

The successful candidate will work across both our Bacchus Marsh and Williams Landing clinics.

Key Responsibilities

1. Clinic Operations

Oversee the daily operations of both clinics.
Ensure appointments run smoothly.
Support reception staff with scheduling and participant enquiries.
Monitor clinician calendars and clinic utilisation.
Assist with room allocations and clinic resources.
Identify operational issues and implement practical solutions.

2. Practitioner Support

Provide day-to-day support to clinicians.
Assist practitioners with scheduling concerns.
Coordinate appointment changes and cancellations.
Ensure clinicians have appropriate resources available.
Support onboarding of new clinicians.
Promote a positive and collaborative workplace culture.

3. Participant Experience

Welcome participants and families where required.
Conduct participant satisfaction and feedback calls.
Follow up new participants after commencement.
Address participant concerns promptly.
Liaise with Support Coordinators, Plan Managers and families when required.
Assist with participant retention initiatives.

4. Scheduling & Coordination

Work closely with the Operations Manager regarding clinician availability.
Assist with clinic scheduling and optimisation.
Coordinate group programs.
Monitor practitioner capacity.
Identify opportunities to improve clinician utilisation.

5. Quality & Compliance

Ensure clinic procedures are followed.
Assist with maintaining operational policies and workflows.
Monitor documentation requirements.
Support quality improvement initiatives.
Escalate concerns to management when required.

6. Team Collaboration

Work closely with:
Operations Manager
Reception Team
Allied Health Practitioners
Clinical Team Leads
Administration Team

Provide operational support wherever required to ensure the smooth running of the clinics.

About You

We are looking for someone who:

Has excellent organisational skills.
Is proactive and able to take initiative.
Has exceptional communication skills.
Enjoys working with people.
Can prioritise multiple tasks.
Is confident making operational decisions.
Is solution-focused.
Works well under pressure.
Has strong attention to detail.
Is passionate about delivering excellent customer service.

Essential Requirements

Previous experience in healthcare, allied health, medical practice or disability services.
Experience working within the NDIS sector.
Experience in administration, coordination or practice management.
Excellent Microsoft Office skills.
Ability to learn practice management software.
Current Working with Children Check.
NDIS Worker Screening Check (or willingness to obtain).
Current Driver's Licence.
Previous allied health clinic experience.
Knowledge of appointment scheduling systems.
Experience managing clinician calendars.
Leadership or team coordination experience.

What You'll Be Responsible For

✔ Supporting clinicians

✔ Supporting reception staff

✔ Coordinating participant services

✔ Improving clinic efficiency

✔ Participant follow-ups and feedback

✔ Scheduling support

✔ Operational problem solving

✔ Maintaining a positive clinic culture

✔ Supporting the Operations Manager with daily clinic activities

Why Join Reverence Community Care?

Supportive and collaborative team culture.
Opportunity to grow into a senior leadership position.
Work across two modern allied health clinics.
Make a meaningful impact on participant outcomes.
Ongoing professional development opportunities.
Opportunity to contribute to the continued growth of Reverence Community Care.

Pay: $80,000.00 – $105,000.00 per year

Benefits:

Employee mentoring program
Referral program

Work Location: In person

Quick Apply

Refine Your Search

assistant support coordinator jobs in aintree vic

Clinic Operations & Clinical Coordinator

OSHC Assistant Coordinator | Point Cook

NDIS Intake & Administration Officer

OSHC Coordinator - Melton Specialist School

Assistant Principal - Student Support Services - 2027 - New School in Aintree

Retail Coordinator - CWH Altona Gate Shopping Centre VIC

Catering Assistant - Altona

Leading Teacher - VCE Coordinator - 2027 - New School in Aintree

Leading Teacher - Inclusive Practice - 2027 - New School in Aintree

Leading Teacher - Head of House - 2027 - New School in Aintree

Leading Teacher - Head of Year 11 - 2027 - New School in Aintree

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