In-Demand Medical administrator Jobs in Shenton Park, Wa

Clinical Administrator
Headway Psychology —Shenton Park WA
- $33 - $40 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Site Administrator - FIFO - 8:6 Roster
MLG Oz. Pty Ltd —Perth WA
- $90,000 - $110,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Medical Administrator
NorthStar Paediatrics —Joondalup WA
- $32 - $35 an hour
- Full-time
- Medical office experience
- Administrative experience
- Paediatrics
Quick Apply
3d
Administrative Officer
Curtin University of Technology —Perth WA
- $83,283 - $91,103 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Civil Administrator - Perth CBD - 8.6 Roster
MLG Oz. Pty Ltd —Perth WA
- $90,000 - $110,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
13d
Recruitment & Onboarding Administrator
Rogers Resourcing —Wangara WA
- Weekend availability
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
Office Administrator
IMS Australia —Perth WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Maintenance Site Administrator - Bellevue
Barminco —Perth WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Maintenance
- Employee discount
13d
Operation Administration Officer
Gemco Rail Pty Ltd —Forrestfield WA
- Overtime
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Plant Administrator
Terra Mining —Perth WA
- Urgently hiring
- ERP systems
- Office
- Microsoft Office
- Gym membership
Quick Apply
Customer Service Officer
Cement Australia —Perth WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Payroll Administrator - Ongoing Casual Part Time - 3 Days Per Week
UGL Limited —Perth WA
- Hybrid work
- Microsoft Excel
Resourcing Partner
Rogers Resourcing —Wangara WA
- Weekend availability
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick Apply
Expression of Interest - Marine Deck Officers (DP Unlimited)
DOF —Perth WA
- Temporary
- Computer skills
- Leadership
- Communication skills
Quick Apply
Project Administrator
RJV —Balcatta WA
- Full-time
- Microsoft Office
- Administrative experience
- No degree
- Professional development assistance
13d
Emergency Medicine Consultant (FACEM) | Regional WA
Mediix —Perth WA
- $395,490 - $502,265 a year
- Rotating roster
- Travel reimbursement
Quick Apply
Expeditor
REXEL —Welshpool WA
- Full-time
- Microsoft Excel
- Research
- Analysis skills
- On-the-job training
Quick Apply
10d
Project Administration Officer
Amentum —Perth WA
- Full-time
- Administrative experience
- Communication skills
- Time management
- Employee stock purchase plan
- Dental insurance
11d
Site Administrator
ALSTOM —Perth WA
- Microsoft Office
- Administrative experience
13d
Human Resource Generalist
The Lincoln Electric Company —Malaga WA
- Microsoft Office
- Software development
- Welding

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Clinical Administrator

Headway Psychology
Shenton Park WA

Quick Apply

Job Details

Part-time | Full-time
$33 - $40 an hour

Qualifications

Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Medical billing
SharePoint
Communication skills
Time management

Full Job Description

Headway

At Headway, our vision is to create positive and lasting change in the lives of our clients. We’re an established psychology and wellbeing practice providing integrated support across psychology, dietetics, and exercise physiology.

As a values-driven organisation, we place strong importance on professionalism, collaboration, high-quality systems, and continuous improvement. Our team is made up of people who genuinely care about the work they do and the experience we create for both clients and colleagues.

As our practice continues to grow, we are looking for capable and proactive Clinical Administrators to join our team. We have multiple opportunities available across our administration team and are open to both part-time and full-time applicants, with positions ranging from approximately 3–5 days per week.

About the Role

This is a varied and fast-paced role supporting the day-to-day operations of our Shenton Park and Subiaco clinics. The position combines client-facing administration with broader operational and practice support responsibilities.

We are looking for someone who enjoys both people-focused work and the operational side of running a high-performing healthcare practice - someone who takes pride in organisation, accuracy, accountability, and creating efficient systems and processes.

The successful candidate will be confident managing competing priorities, maintaining professionalism under pressure, and contributing positively within a collaborative team environment.

Key Responsibilities

Provide professional front-of-house support, including answering calls, responding to emails, and coordinating client appointments
Process client payments, Medicare claims, and administrative documentation accurately and efficiently
Support billing, invoicing, reconciliation, and administrative financial processes with a high level of attention to detail
Maintain accurate records and data across Zanda (formerly Power Diary), SharePoint, and Microsoft Office systems
Assist with operational administration, reporting support, and coordination of day-to-day administrative processes
Work collaboratively with the Lead Clinical Administrator and Practice Manager to support and improve administrative systems and processes
Contribute to maintaining a calm, professional, and welcoming environment for clients and staff
Support the smooth day-to-day functioning of a busy multidisciplinary practice

About You

You are organised, dependable, and detail-oriented, with the ability to balance empathy and professionalism alongside strong operational capability.

You thrive in a structured, fast-paced environment and take pride in producing accurate, high-quality work. You are proactive, accountable, and collaborative in your approach.

You follow through on tasks, communicate proactively, and take pride in maintaining high standards of work.

You will bring:

Previous administration experience (medical, allied health, or mental health experience highly regarded)
Experience managing healthcare billing processes, including invoicing, Medicare claiming, payment reconciliation, and outstanding accounts highly regarded
Strong organisational and time management skills, with the ability to manage competing priorities effectively
Excellent attention to detail and confidence working with administrative and financial processes
Intermediate Microsoft Office skills, particularly Outlook, Excel, and SharePoint
Experience using practice management or medical software (Zanda/Power Diary advantageous)
Sound knowledge of Medicare billing, claims, and processing
Clear, warm, and professional communication skills
The ability to work independently and collaboratively while demonstrating initiative and accountability
Confidence working within a busy and evolving environment, while maintaining a positive and solution-focused approach
A collaborative approach and genuine commitment to client care and quality service delivery

Work Environment

Our main office is located in the heritage-listed Victoria House in Shenton Park, with a second clinic on Rokeby Road in Subiaco. Both offices are thoughtfully designed to provide calm, welcoming, and professional spaces for clients and staff, with convenient access to cafés, green spaces, and public transport.

Why Join Headway?

Join a values-driven multidisciplinary practice committed to high-quality care and continuous improvement
Be part of a collaborative team that genuinely values professionalism, accountability, and supportive working relationships
Gain exposure to a broad and varied role combining healthcare administration with operational practice support
Develop your skills within a growing practice, with opportunities for professional growth and increased responsibility over time
Receive structured onboarding, ongoing support, and exposure to well-developed systems and processes
Work in calm, thoughtfully designed clinic spaces across Shenton Park and Subiaco
Competitive salary aligned with experience, capability, and level of responsibility

How to Apply

Apply through the link with your resume and a short cover letter outlining your interest in the role.

For queries, contact Charlotte Walker – Practice Manager at [email protected]

Pay: $33.00 – $40.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

medical administrator jobs in shenton park, wa

Clinical Administrator

Site Administrator - FIFO - 8:6 Roster

Medical Administrator

Administrative Officer

Civil Administrator - Perth CBD - 8.6 Roster

Recruitment & Onboarding Administrator

Office Administrator

Maintenance Site Administrator - Bellevue

Operation Administration Officer

Plant Administrator

Customer Service Officer

Payroll Administrator - Ongoing Casual Part Time - 3 Days Per Week

Resourcing Partner

Expression of Interest - Marine Deck Officers (DP Unlimited)

Project Administrator

Emergency Medicine Consultant (FACEM) | Regional WA

Expeditor

Project Administration Officer

Site Administrator

Human Resource Generalist

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