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Administration Assistant | Mental Health, Drug & Alcohol Services

Barwon Health -
Geelong VIC

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Job Details

Permanent | Part-time
9 days ago

Benefits

Employee assistance program
Salary packaging

Qualifications

Customer service
Administrative experience
Driver Licence
Organisational skills
Front desk
Working with Children Check

Full Job Description

Employment Type - Permanent Part Time

Hours per fortnight - 32

Job Category - Administration - Administration Assistant

Req Id - 8266

Join Barwon Health, a leading regional health service.
Support Mental Health, Drugs & Alcohol Services across the Geelong region.
Provide vital administration support that keeps services running smoothly.

About the role

Provide clerical, secretarial and receptionist service to the Barwon Health Mental Health, Drugs & Alcohol Services to enable teams to be provide courteous, efficient and clinically effective care for people with major mental illness and/or drug and alcohol issues. There are Mental Health, Drugs & Alcohol Teams located throughout the Geelong Region at several locations and travel to each of these locations will be required as part of this role to provide administration cover. This position will cover leave for administration assistants based at the team/programs within Mental Health, Drugs & Alcohol Services.

Key Responsibilities

Provide reception, clerical and administrative support across multiple MHDAS sites
Deliver high-quality, courteous service to consumers, families and staff
Manage appointments, bookings, calendars, rooms and resources
Accurately enter data and maintain clinical records across systems (e.g. TCM, BOSS, iPMS)
Scan, label and manage documentation in line with organisational requirements
Support service continuity by providing admin cover across teams
Communicate effectively with staff regarding appointments, delays and changes
Participate in orientation and support of new staff as required

What We Are Looking For

Experience in administration, reception or customer service (health or community services desirable)
Strong organisational skills with the ability to manage competing priorities
High attention to detail and accuracy in data entry and documentation
Confident communicator with a professional and compassionate approach
Ability to work independently across different sites and adapt to new teams
Comfortable using multiple systems and learning new processes
Current driver’s licence and willingness to travel across the Geelong region

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

Excellent working conditions and a strong sense of job satisfaction
A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
Extensive professional development opportunities
Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

Satisfactory Police Record Check
Immunisation Status Clearance
Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.

Contact person: Kanwaljeet Singh | MHDAS Administration Manager

Email: [email protected]

Phone: (03) 4215 2555, Monday to Friday, 9am to 4pm

Application closing date: Sunday 23, June 2026

Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the Employee Login on the external Careers Page or access the Careers Page through the intranet before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

Apply Now

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