In-Demand Admin assistant Jobs in Coolaroo, Vic

Executive Assistant
Villa Maria Catholic Homes —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
6h
Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
1d
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
3d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Executive Assistant
Asahi Beverages —Melbourne VIC
- Full-time
- Microsoft Excel
11d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
9d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
7d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
1d
Administration Assistant - Kids and Teens Pelvic Pain Clinical Network
The Royal Children's Hospital —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Leadership
1d
Executive Assistant
BASScare —Canterbury VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
2d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
2d
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
Disability Inclusion Administrative Assistant/ Teacher Aide
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
10h
Culinary Administration Assistant
Compass Group Australia —Melbourne VIC
- Weekend availability
- Microsoft Word
- Hospitality
- Microsoft Excel
12h
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply
3h

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Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
Strong English skills, with minimum IELTS 7 or equivalent preferred. Opportunities for long-term career development within the migration and education industry.
Quick Apply
1d
Legal Assistant
Avant —Melbourne VIC
Avant Law is a growing commercial law firm providing legal services across a range of industries, with a specific focus on the medical and allied health sectors…

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Executive Assistant

Villa Maria Catholic Homes -
Melbourne VIC

Apply Now

Job Details

Full-time
6 hours ago

Benefits

Health insurance
Parental leave
Employee assistance program
Salary packaging
Insurance services

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Communication skills

Full Job Description

Melbourne, VIC, Australia

Full time

High-impact full time role supporting two C-suite executives
A modern, light-filled office space, fabulous amenities and end of trip facilities – a minimum 4 days per week onsite is a breeze!
Purpose-led organisation creating positive community impact

The position

As Executive Assistant to the Chief People Officer (CPO) and Chief Financial Officer (CFO), you will provide high-level, confidential and proactive support that keeps two critical portfolios moving. You will bring structure to competing priorities, coordinate executive and Board-related workflows, and ensure actions, approvals and strategic deliverables progress on time.

VMCH. Flourishing communities, vibrant careers.

At VMCH, the future is bright and rewarding. This is an autonomous and trusted role for an intuitive, highly organised professional who enjoys anticipating needs, solving problems and building strong relationships. You will combine outstanding executive support with project coordination, event delivery and business improvement, helping our People and Business Services teams achieve meaningful outcomes.

The responsibilities

Proactively manage complex calendars, travel, meetings and competing priorities across the CPO and CFO portfolios
Maintain strong governance, financial administration, records and tracking tools, while identifying business improvement opportunities
Prepare agendas, briefing papers, executive correspondence, accurate minutes and follow-up actions
Coordinate relevant Board, Finance & Audit Committee, People & Culture Committee and Executive papers
Support strategic projects and key organisational events, including planning, budgets, logistics, communications and post-event reviews.

What’s required

Proven experience providing high-level executive support in a complex environment, ideally supporting executive leadership or Board committees
Sound judgement, discretion and initiative when handling confidential and sensitive matters
Advanced Microsoft 365 capability across Word, Excel, PowerPoint, Outlook, Teams and SharePoint
Strong governance, written communication, organisational and project coordination skills
Warm, professional and approachable style, with strong interpersonal and influencing skills.

What’s possible

Rewarding work, within a supportive environment
Professional development and career progression opportunities
Competitive salary + salary packaging (with potential for increased take-home pay)
Flexible, family friendly work culture
Wellbeing initiatives and paid parental leave
Employee assistance program (EAP) for you and close family members
Enjoy access to Fitness Passport, helping you and your family stay active with heavily discounted access to hundreds of fitness and recreation venues
Discounts on private health insurance, school holiday programs, car hire and much more!
Open a high-interest savings account via our banking partner
Join a place where diversity and inclusion lives, breathes and thrives.

More about us

VMCH is a Catholic, for-purpose organisation providing aged care, disability services, retirement living, home care, specialist education and affordable housing across Victoria. With more than 100 years of experience, our workforce of 4,000-plus staff and volunteers are dedicated to supporting 15,000+ people primarily in metropolitan Melbourne and regional Victoria.

Please note successful applicants to this position will be required to provide evidence of relevant work permits or Australian residency, and the necessary screening checks. Kindly note we do not accept unsolicited resumes, emails and phone calls from Recruitment Agencies.

If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you.

For the latest VMCH roles, also visit https://careers.vmch.com.au/jobs/search

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Refine Your Search

admin assistant jobs in coolaroo, vic

Executive Assistant

Migration Administrative Assistant

Clinical Support Officer - Adminstrative Assistant

Administrative Assistant - Learning & Teaching

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant to CEO

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Executive Assistant

Senior Product Developer Administration Assistant

Lead Executive Assistant

Administration Assistant – Workers Compensation

Disability Inclusion Administrative Assistant/ Teacher Aide

Culinary Administration Assistant

Executive Assistant

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