In-Demand Admin assistant Jobs in Docklands, Vic

Executive Assistant
Villa Maria Catholic Homes —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
12h
Administration Assistant
Victorian Government —Melbourne Western Suburbs VIC
- $69,438 - $76,764 a year
- Part-time
- Leadership
- Employee assistance program
1d
Admin Assistant - General
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
3d
Sales and Administration Assistant
Cakes by Sweethearts Pty Ltd —Huntingdale VIC
- $34 - $36 an hour
- Monday to Friday
- Sales
- In-person
Quick Apply
Admin Clerk / Telesales (Part-Time)
Best Food Service (VIC) —Laverton North VIC
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
Sales Office Administrator
Cakes by Sweethearts —Huntingdale VIC
- $30 - $35 an hour
- 12 hour shift
- Sales
- Customer service
- In-person
Quick Apply
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Vehicle Administrator | Automotive Administration Assistant
Autoleague —Essendon Fields VIC
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
10d
Administrator
CTG Tiles —Keilor East VIC
- Full-time
- In-person
Quick Apply
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
10d
Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Disability Inclusion Administrative Assistant/ Teacher Aide
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
17h
Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
14d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
11d
Executive Assistant
Vi Core Solutions —Melbourne VIC
- $78,000 a year
- Management
- Office
- Microsoft Office
- Travel reimbursement
- Dental insurance
Quick Apply
6d
Administrator
GREEN GLOBAL TYRE RECYCLING PTY LTD —Laverton North VIC
- From $26 an hour
- Part-time
- Management
- Customer service
- Computer skills
Quick Apply
4d
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
11d
Executive Assistant
Flint International —Melbourne VIC
- From $300 a day
- Contract
- Hybrid work
- Administrative experience
- Bachelor's degree
- Organisational skills
- Work from home
Quick Apply
Office Admin
DCOH —Melbourne VIC
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply

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Executive Assistant

Villa Maria Catholic Homes -
Melbourne VIC

Apply Now

Job Details

Full-time
12 hours ago

Benefits

Health insurance
Parental leave
Employee assistance program
Salary packaging
Insurance services

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SharePoint
Communication skills

Full Job Description

Melbourne, VIC, Australia

Full time

High-impact full time role supporting two C-suite executives
A modern, light-filled office space, fabulous amenities and end of trip facilities – a minimum 4 days per week onsite is a breeze!
Purpose-led organisation creating positive community impact

The position

As Executive Assistant to the Chief People Officer (CPO) and Chief Financial Officer (CFO), you will provide high-level, confidential and proactive support that keeps two critical portfolios moving. You will bring structure to competing priorities, coordinate executive and Board-related workflows, and ensure actions, approvals and strategic deliverables progress on time.

VMCH. Flourishing communities, vibrant careers.

At VMCH, the future is bright and rewarding. This is an autonomous and trusted role for an intuitive, highly organised professional who enjoys anticipating needs, solving problems and building strong relationships. You will combine outstanding executive support with project coordination, event delivery and business improvement, helping our People and Business Services teams achieve meaningful outcomes.

The responsibilities

Proactively manage complex calendars, travel, meetings and competing priorities across the CPO and CFO portfolios
Maintain strong governance, financial administration, records and tracking tools, while identifying business improvement opportunities
Prepare agendas, briefing papers, executive correspondence, accurate minutes and follow-up actions
Coordinate relevant Board, Finance & Audit Committee, People & Culture Committee and Executive papers
Support strategic projects and key organisational events, including planning, budgets, logistics, communications and post-event reviews.

What’s required

Proven experience providing high-level executive support in a complex environment, ideally supporting executive leadership or Board committees
Sound judgement, discretion and initiative when handling confidential and sensitive matters
Advanced Microsoft 365 capability across Word, Excel, PowerPoint, Outlook, Teams and SharePoint
Strong governance, written communication, organisational and project coordination skills
Warm, professional and approachable style, with strong interpersonal and influencing skills.

What’s possible

Rewarding work, within a supportive environment
Professional development and career progression opportunities
Competitive salary + salary packaging (with potential for increased take-home pay)
Flexible, family friendly work culture
Wellbeing initiatives and paid parental leave
Employee assistance program (EAP) for you and close family members
Enjoy access to Fitness Passport, helping you and your family stay active with heavily discounted access to hundreds of fitness and recreation venues
Discounts on private health insurance, school holiday programs, car hire and much more!
Open a high-interest savings account via our banking partner
Join a place where diversity and inclusion lives, breathes and thrives.

More about us

VMCH is a Catholic, for-purpose organisation providing aged care, disability services, retirement living, home care, specialist education and affordable housing across Victoria. With more than 100 years of experience, our workforce of 4,000-plus staff and volunteers are dedicated to supporting 15,000+ people primarily in metropolitan Melbourne and regional Victoria.

Please note successful applicants to this position will be required to provide evidence of relevant work permits or Australian residency, and the necessary screening checks. Kindly note we do not accept unsolicited resumes, emails and phone calls from Recruitment Agencies.

If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you.

For the latest VMCH roles, also visit https://careers.vmch.com.au/jobs/search

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Refine Your Search

admin assistant jobs in docklands, vic

Executive Assistant

Administration Assistant

Admin Assistant - General

Sales and Administration Assistant

Admin Clerk / Telesales (Part-Time)

Sales Office Administrator

Administration Assistant

Vehicle Administrator | Automotive Administration Assistant

Administrator

Executive Assistant

Executive Assistant to CFO

Disability Inclusion Administrative Assistant/ Teacher Aide

Project Coordinator/ Executive Assistant - Education Consulting

Administrative Assistant, Real Estate

Administrative Support Officer

Executive Assistant

Administrator

Administrative Support Officer

Executive Assistant

Office Admin

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