SC1 Demonstrated experience and skills in the coordination and promotion of a Library and the capacity to develop efficient and effective procedures and guidelines.
SC2 Demonstrated excellent interpersonal/communication skills and the ability to work cooperatively with students and staff.
SC3 Demonstrated proficiency in the use of Oliver library system, Clickview, online resources, other relevant software and computer technologies.
SC4 Demonstrated commitment to professional learning and growth.
SC5 Demonstrated ability to work independently, set priorities and meet deadlines.
The Library Manager is responsible for the effective management and day-to-day operation of the College Library, while also coordinating Study Hall (students studying in spare periods and SACs ¿ senior students).
Supervision of other Library staff is required.
The role contributes to a positive, welcoming and engaging library environment that supports student learning, literacy, research and collaboration. The position is responsible for maintaining an accessible and relevant library collection, coordinating the management of library resources and equipment, and supporting students and staff in their effective use of the Library.
The position requires a high level of organisation, initiative, attention to detail, confidentiality and customer service, together with the ability to work collaboratively with students, staff, families, suppliers and external organisations.
This position is to cover a Long Service Leave position for Term 4 2026 with the possibility of ongoing employment in 2027.
1. Library Management
- Manage the day-to-day operation of the College Library, ensuring it is a welcoming, organised, safe and accessible environment for students and staff.
- Manage appropriate cataloguing, borrowing and resource management systems for library resources, equipment and teaching aids, including the Oliver library system.
- Develop and maintain library collections that reflect curriculum requirements, student interests and the diverse learning needs of the College community.
- Select and source fiction, non-fiction and other educational resources in consultation with relevant teaching and leadership staff.
- Liaise with suppliers, publishers and external providers regarding the selection, ordering, acquisition and maintenance of library resources.
- Process new books and library materials, including cataloguing, labelling, barcoding, covering and preparing resources for circulation.
- Maintain, repair and replace damaged resources to ensure the collection remains accessible, relevant and fit for purpose.
- Maintain accurate records of acquisitions, loans, returns, lost resources, stock and other library information.
- Undertake regular stocktake and collection maintenance, including identifying damaged, outdated, duplicate or unused resources for review.
- Shelve and organise resources appropriately and ensure the Library collection is maintained to a high standard.
- Monitor library usage and resource demand to inform collection development and future purchasing.
- Coordinate the borrowing and return of library resources and other College equipment.
- Maintain accurate records of equipment loans and follow up overdue, missing or damaged items.
- Provide assistance, supervision and guidance to students and staff in locating, accessing and appropriately using library resources, equipment and facilities.
- Prepare and coordinate displays, presentations, exhibitions and promotional activities that encourage student engagement, reading and learning.
- Support the effective use of the Library as a learning, research, literacy and collaborative space.
2. Administration
- Provide responsive and professional administrative support to the Principal and leadership team, teaching staff and Education Support staff as required.
- Maintain accurate, confidential and up-to-date records in accordance with College and Department of Education requirements.
- Respond to enquiries from students, staff, families, suppliers and external organisations in a professional and timely manner.
- Maintain effective administrative systems that support the efficient operation of the Library.
- Assist with ordering, purchasing and monitoring resources and supplies in accordance with College processes and budget requirements.
- Undertake other administrative duties consistent with the responsibilities and classification of the position, as required by the Principal or Business Manager.
3. Customer Service and Collaboration
- Provide a welcoming, professional, responsive and student-focused service to students, staff, families and visitors.
- Establish and maintain positive working relationships with students, staff, leadership, suppliers, publishers and external organisations.
- Work collaboratively with teaching staff and leadership to identify library, resource, publication and administrative needs.
- Provide appropriate supervision and support to students using the Library and associated facilities.
- Promote a positive culture of reading, learning, creativity, research and responsible use of College resources.
- Maintain confidentiality and exercise appropriate discretion when dealing with students, staff, families and College information.
- Respond appropriately to enquiries and provide accurate and timely information within the scope of the position.
- Contribute positively to the broader operation, culture and continuous improvement of the College.
4. Compliance, Records and Confidentiality
- Maintain accurate and confidential records in accordance with College and Department of Education requirements.
- Ensure library, equipment, publication and administrative processes are undertaken in accordance with relevant College policies, procedures and guidelines.
- Exercise appropriate judgement when handling confidential, sensitive or personal information.
- Maintain a high level of accuracy and attention to detail across all aspects of the role.
- Identify and report issues relating to resources, equipment, facilities, student safety or administrative processes to the appropriate staff member.
- Contribute to a safe, respectful and inclusive environment for all members of the College community.
5. General Responsibilities
- Demonstrate initiative and effectively prioritise competing tasks and responsibilities.
- Work independently while also contributing effectively as a member of the broader Education Support team.
- Maintain professional standards of conduct and customer service at all times.
- Participate in relevant professional learning and development opportunities as required.
- Support College priorities, strategic directions and operational requirements.
- Undertake other duties consistent with the responsibilities and classification of an Education Support Level 1 Range 3 position, as directed by the Principal or Business Manager.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Melba Secondary College is a single campus school of approximately 710 students located in Croydon that provides a comprehensive education for students from Years 7 to 12. The goals set out in the Strategic Plan focus on improving the learning growth of all students with a particular focus on implementation of the Victorian Teaching and Learning Model 2.0, School-wide Positive Behaviour Supports and point of need teaching using.
The third and final stage of the school rebuild has commenced and is expected to be completed in 2027. This includes a new college oval, Performing Arts building upgrade, car parking and landscaping.
Melba Secondary College offers a safe, positive, learning environment, which strives to develop a sense of pride and community that is underpinned by the College values (STRIVE) of Success, Teamwork, Resilience, Integrity, Valuing Excellence and Engagement.
The College has a "whole child" focus which ensures we cater for the academic, physical, emotional and social welfare of all students. Our College Pathways approach embeds student voice and agency into their learning journey, with students having a say in their education journey throughout Year 7-12. This is underpinned by the belief that when students are provided some voice and agency in their learning journey that they will be more engaged, more invested and, therefore, more successful.
Melba Secondary College offers a broad and engaging curriculum across all Domain Areas which includes an extensive range of subjects as part of the Victorian Certificate of Education (VCE) and the VCE Vocational Major (VCE VM).
