In-Demand Administrative assistant Jobs in Toowong, Qld

Office & Project Administrator
Freyssinet —Eagle Farm QLD
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
APS4 Executive Assistant
Australian Criminal Intelligence Commission (ACIC) —Brisbane QLD
- $79,877 - $86,730 a year
- Research
- Administrative experience
- Communication skills
1d
Return to Work and Operations Administrative Coordinator
SUNNY QUEEN PTY LIMITED —Carole Park QLD
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
4d
P&C & OSHC Administration Assistant
MCDOWALL STATE SCHOOL P&C ASSOCIATION —Brisbane QLD
- $28.09 - $28.89 an hour
- Part-time
- Childcare
Quick Apply
Fundraising Administration Assistant
Scripture Union Queensland —Brisbane QLD
- Part-time
- Hybrid work
- Management
- Salesforce
- Administrative experience
- Annual leave
Executive Team Assistant, Logistics & Industrial
DAD-Jones Lang LaSalle (QLD) Pty Ltd —Brisbane QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Administrative Assistant Pastoral Care
All Hallow's School —Brisbane QLD
- Full-time
Legal Executive Assistant - Dispute Resolution - 12 Month Fixed Term Contract
MinterEllison —Brisbane QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
4d
Office Administrator
Optimal Recovery and Rehab —Springwood QLD
- $70,000 - $85,000 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Gym membership
Quick Apply
2d
Executive Assistant to the Principal
Sheldon College —Sheldon QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Quick Apply
Administration Assistant - Cleaning Department
Legends Global —Brisbane QLD
- Microsoft Office
- Administrative experience
- Human resources
- Opportunities for advancement
5d
Volunteer Recruitment & Admin Assistant - Salvos Stores Carole Park Warehouse (QLD)
Salvos Stores Australia —Carole Park QLD
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- On-the-job training
13d
Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney
Alvarez & Marsal —Brisbane QLD
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Administration Assistant - Casual
AVEO —Albany Creek QLD
- $37.93 an hour
- Overtime
- Microsoft Office
- Administrative experience
- Front desk
- Health insurance
- Employee assistance program
Quick Apply
2h

Discover related jobs

Based on your search for administrative assistant jobs.

District Administration Assistant (Ipswich)
RSL Queensland —Ipswich QLD
Complete general office administration and coordinate incoming deliveries. If you're looking for a meaningful opportunity where your administration and customer…
11d
Return to Work and Operations Administrative Coordinator
SUNNY QUEEN PTY LIMITED —Carole Park QLD
Tertiary qualifications in Administration, Safety, RTW Co-ordination or similar (desirable). Sunny Queen also promotes diversity and inclusion across our…
Quick Apply
4d

I want to receive the latest job alert for administrative assistant in toowong, qld

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near toowong, qld

Administrative Assistant jobs in Brisbane QLD

Executive Assistant jobs in Brisbane QLD

Legal Assistant jobs in Brisbane QLD

Assistant Principal jobs in Queensland

Assistant Principal jobs in New South Wales

Senior Retail Assistant jobs in Cranbourne Vic

Assistant Principal jobs in Melbourne Vic

Assistant Duty Manager Hotel jobs in Perth Wa

School Assistant Visa jobs in Sydney Nsw

Assistant Principal jobs in Sydney Nsw

Assistant In Nursing jobs in Joondalup Wa

Shotfirer Assistant, Blast Crew, Bench Hands jobs in Queensland

Administrative Assistant jobs in Melbourne Vic

Retail Sales Assistant, Miniso jobs in Melbourne Vic

Administrative Assistant jobs in Victoria

Administrative Assistant jobs in South Australia

Pharmacy Assistant jobs in Sydney Nsw

Administrative Assistant jobs in Muchea Wa

Aged Care Catering Assistant jobs in Sydney Nsw

Therapy Assistant In Ndis jobs in Mornington Vic

Office & Project Administrator

Freyssinet -
Eagle Farm QLD

Apply Now

Job Details

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Payroll
Construction experience
Communication skills
Kitchen experience
Office experience

Full Job Description

Freyssinet Australia is seeking an organised, proactive and detail‑focused Office & Project Coordinator/Admin to support our growing QLD operations. This is a key role in ensuring the smooth running of our office and assisting our project teams across a wide range of administrative, coordination and operational activities.

Reporting to the QLD Regional Manager, you will be an essential point of support for the team, coordinating onboarding, assisting with project administration, managing systems, engaging with suppliers, and helping maintain a safe, professional and efficient working environment.

Key Responsibilities

Coordinate day‑to‑day office operations to ensure a professional, efficient, and well‑run workplace.
Welcome and sign in visitors, ensuring compliance with internal procedures.
Provide comprehensive coordination and project support including documentation, procurement, filing, and information management.
Manage onboarding tasks for new employees including inductions, booking medicals, training, and maintaining accurate HR documentation.
Arrange travel and accommodation for office and site personnel.
Support accounts payable processes, payroll coordination, and purchasing of office, warehouse and project‑related items.
Work closely with the QLD HSE Lead on return‑to‑work coordination and emergency management procedures.
Liaise with internal support functions including HR, Finance, Payroll, QSE and IT to ensure smooth regional operations.
Maintain office and off‑site filing systems, leases, storage records, tender documents and project folders.
Coordinate external service providers (cleaners, security, maintenance contractors) and manage office equipment repairs.
Assist in preparing tender submissions with Business Development Managers and Bid Coordinators.
Organise office events, meetings, and team functions.
Liaise with co‑tenants (Menard, ConeTec) and provide general office support including room bookings, catering and kitchen/office upkeep.

Skills & Competencies

Strong communication skills with the ability to engage professionally with internal and external stakeholders.
Excellent attention to detail and commitment to delivering high‑quality outcomes.
Strong organisational and coordination skills, with the ability to prioritise and adapt to changing demands.
Confident working with systems, processes and detailed documentation.
Team‑oriented mindset with willingness to support colleagues where needed.
Proactive approach to continuous improvement and working smarter.
Understanding of Health & Safety obligations and ability to support safety processes.
Ability to manage contract and administrative requirements accurately.

Qualifications & Experience

Minimum 3 years’ experience in coordination, onboarding or administrative roles.
Proficient in Microsoft Office (Word, Excel, Outlook).
Experience in construction, engineering or project‑based environments is highly beneficial.
Experience with finance or payroll systems is an advantage.
Strong general computer literacy and confidence learning new software.
On‑site exposure is desirable but not essential.

Why Join Freyssinet?

Be part of a team dedicated to sustaining and enhancing Australia’s vital infrastructure.
Work on high-value, complex remedial projects with a globally recognized leader.
Enjoy career development opportunities and exposure to iconic infrastructure projects.
Supportive work culture, and a strong focus on safety and innovation.

Ready to Join Us?

If you're ready to take on an exciting new challenge and become part of an innovative and supportive team, we'd love to hear from you!

Apply today and be a part of shaping Australia’s future with Freyssinet!

How to Apply: If you are a motivated professional ready to take on a dynamic role with the opportunity to travel and work on impactful projects across Australia, we encourage you to apply.

Please send your updated resume/CV to Rachel Greenway at [email protected]

Join Us in Building a Better Future! At Freyssinet, we are committed to diversity and inclusion, believing that diverse perspectives enhance our engineering solutions. We seek top talent based on skills, motivation, and cultural fit. We encourage applications from all demographic groups, with recruitment decisions made purely on merit.

Apply Now

Refine Your Search

administrative assistant jobs in toowong, qld

Office & Project Administrator

APS4 Executive Assistant

Return to Work and Operations Administrative Coordinator

P&C & OSHC Administration Assistant

Fundraising Administration Assistant

Executive Team Assistant, Logistics & Industrial

Administrative Assistant Pastoral Care

Legal Executive Assistant - Dispute Resolution - 12 Month Fixed Term Contract

Office Administrator

Executive Assistant to the Principal

Administration Assistant - Cleaning Department

Volunteer Recruitment & Admin Assistant - Salvos Stores Carole Park Warehouse (QLD)

Executive (Analyst) & Assistant Manager, Transaction Services - Brisbane or Sydney

Administration Assistant - Casual

Discover related jobs

I want to receive the latest job alert for administrative assistant in toowong, qld

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected