In-Demand Scheduling coordinator Jobs in Epping, Vic

NDIS Administrator
Therapy Mental Health Pty Ltd —Eltham VIC
- $50,000 - $60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
17h
Manager Workforce Scheduling and Optimisation – Home Care
Baptcare —Toorak VIC
- Full-time
- Management
3d
Clinical Operations Manager
Need2Heal —Coburg North VIC
- $65 - $75 an hour
- Part-time
- Management
- Acute care
- In-person
Quick Apply
1d
Planning & Procurement Coordinator - Heidelberg
SunRice —Heidelberg West VIC
- Full-time
- Microsoft Excel
- Manufacturing
- Time management
20h
Transport Coordinator
Coates Hire —Brooklyn VIC
- Full-time
- Microsoft Excel
- Time management
- Parental leave
- Employee discount
Internship - Service Delivery Operations
Kinetic —Melbourne VIC
- Overtime
- Microsoft Office
- Communication skills
Marketing Coordinator
Lancemore Group —Melbourne VIC
- Hybrid work
- Management
- AI
- Marketing
- Employee discount
9d
HR Recruiter
Authentic Sichuan Food Pty Ltd —Richmond VIC
- $55,000 - $80,000 a year
- Full-time
Quick Apply
Learning Enhancement Administrator
Yeshivah - Beth Rivkah Colleges —St Kilda East VIC
- $65,000 - $67,000 a year
- Part-time
- Administrative experience
- Working with children
- In-person
Quick Apply
Sales Coordinator
JB Hi‑Fi —West Melbourne VIC
- $30.14 - $44.15 an hour
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Bid Coordinator
Ventia Pty Limited —Cremorne VIC
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
- Employee assistance program
- Employee discount
2d
Clinical Triage and Intake Coordinator
Be Positive Therapy —Melbourne VIC
- Full-time
- Hybrid work
- Leadership
Quick Apply
Clinical Trial Assistant - Phlebotomy/Laboratory
Cabrini Health —Malvern VIC
- Full-time
- Blood sampling
- Vital signs
- Commuter assistance
8d
Aged Care Cleaner
My Remarkable Care —Whittlesea VIC
- $26 - $36 an hour
- Weekend availability
- Hospitality
- First Aid Certification
- Cleaning
- COVID-19 protective measures
Quick Apply
Change Coordinator
Coles Group —Hawthorn East VIC
- Organisational skills
- Communication skills
- Free parking
- Employee stock purchase plan
Assistant Principal-Curriculum Leader
Government schools —Melbourne Northern Suburbs VIC
- Full-time
- Spanish
- Management
- Communication skills
3d
Technical Program Manager, Heidi (6 month fixed term contract)
Heidi —Melbourne VIC
- Full-time
- Hybrid work
- Work from home
- Parental leave
9d
Territory Manager (LAAO) - EP
Abbott Laboratories —Melbourne VIC
- Full-time
- Management
- Sales
- Communication skills
3d
Service Coordinator
ONCALL Group Australia —Surrey Hills VIC
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
Dental Receptionist/Front Office Coordinator
Impression Dental Group —Melbourne VIC
- Part-time
- Front desk
- Communication skills

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NDIS Administrator

Therapy Mental Health Pty Ltd
Eltham VIC

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
17 hours ago

Qualifications

Customer service
Certificate IV
Certificate III
Microsoft Office
Administrative experience
Working with children
Organisational skills
Front desk
Business Administration
Business
Communication skills
Time management

Full Job Description

THERAPY™

Position Description – Administration Coordinator

ABOUT THERAPY™

THERAPY™ is a registered NDIS provider committed to delivering high-quality, person-centred supports to participants under the National Disability Insurance Scheme.

We operate in accordance with the NDIS Practice Standards, NDIS Code of Conduct, and all relevant legislative and regulatory requirements. Our team is dedicated to empowering participants to achieve their goals while ensuring safety, dignity, and choice remain at the centre of service delivery.

POSITION PURPOSE

The Administration Coordinator is the first point of contact for participants, families and external stakeholders.

This role is responsible for providing professional reception and administrative support while ensuring participant records, intake processes, compliance documentation, scheduling, and office operations are maintained to a high standard.

The Administration Coordinator contributes directly to Therapy's compliance with the NDIS Practice Standards through accurate record keeping, participant administration, privacy management, and quality assurance activities.

KEY RESPONSIBILITIES
Reception and Communication

Answer incoming phone calls, emails, and enquiries.
Provide information regarding Therapy's services and supports.
Direct enquiries to the appropriate team members.
Maintain a welcoming, accessible, and inclusive environment.

Participant Administration

Support onboarding and intake of new participants.
Prepare service agreements, consent forms, intake documentation, and supporting paperwork.
Maintain accurate participant records within CareMaster and other systems.
Assist participants and families with administrative enquiries.
Coordinate appointments and service bookings as directed.
Ensure participant information is recorded accurately and confidentially.

Scheduling and Coordination

Manage practitioner and support service schedules.
Coordinate appointments, cancellations, and rescheduling requests.
Liaise with participants, families, support coordinators, and staff regarding appointments.
Assist with room bookings and resource allocation.

Records and Documentation

Maintain secure and accurate participant, staff, and organisational records.
Support document management and version control.
Ensure all documentation complies with NDIS and privacy requirements.
Assist with audit preparation and compliance reviews.
Maintain filing systems and administrative registers.

HR and Workforce Administration

Support collection and maintenance of compliance documentation including:
NDIS Worker Screening Checks
Working with Children Checks
Qualifications and registrations
Mandatory training records
Monitor compliance expiry dates and notify relevant staff.
Support Employment Hero administration and personnel record management.

Incident, Feedback and Quality Administration

Assist with maintaining incident, feedback, and complaints registers.
Ensure documentation is recorded accurately and escalated appropriately.
Support quality improvement activities.
Assist management with NDIS audit preparation and compliance activities.
Maintain confidentiality regarding participant and staff information.

General Administration and Office Operations

Process incoming and outgoing correspondence.
Maintain office supplies and administrative resources.
Coordinate meeting schedules and prepare meeting documentation.
Assist with data entry, reporting, and operational administration.
Support management with administrative projects and tasks as required.

QUALIFICATIONS AND EXPERIENCE

Essential

Previous experience in administration, reception, or customer service.
Strong computer literacy including Microsoft Office.
Excellent verbal and written communication skills.
High attention to detail and organisational skills.
Ability to maintain confidentiality and professional boundaries.
Current NDIS Worker Screening Check (or ability to obtain).

Desirable

Experience within the NDIS, disability, allied health, healthcare, or community services sector.
Experience using CareMaster or similar systems.
Certificate III or IV in Business Administration or a related field.
Understanding of NDIS Practice Standards and NDIS Code of Conduct.

SKILLS AND COMPETENCIES

Professional and person-centred communication.
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Ability to manage competing priorities.
Strong problem-solving abilities.
Commitment to participant rights, dignity, and choice.
Ability to work collaboratively within a multidisciplinary team.
Understanding of privacy, confidentiality, and information management requirements.

WHAT WE OFFER

A supportive and collaborative workplace culture.
Opportunities for professional growth and development.
The opportunity to be part of a purpose-driven organisation making a positive impact in the community.

Please email [email protected] if you are interested in the role to discuss further.

Pay: $50,000.00 – $60,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in epping, vic

NDIS Administrator

Manager Workforce Scheduling and Optimisation – Home Care

Clinical Operations Manager

Planning & Procurement Coordinator - Heidelberg

Transport Coordinator

Internship - Service Delivery Operations

Marketing Coordinator

HR Recruiter

Learning Enhancement Administrator

Sales Coordinator

Bid Coordinator

Clinical Triage and Intake Coordinator

Clinical Trial Assistant - Phlebotomy/Laboratory

Aged Care Cleaner

Change Coordinator

Assistant Principal-Curriculum Leader

Technical Program Manager, Heidi (6 month fixed term contract)

Territory Manager (LAAO) - EP

Service Coordinator

Dental Receptionist/Front Office Coordinator

I want to receive the latest job alert for scheduling coordinator in epping, vic

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