In-Demand Admin assistant Jobs in Fitzroy, Vic

Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
11d
Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
1d
Culinary Administration Assistant
Compass Group Australia —Melbourne VIC
- Weekend availability
- Microsoft Word
- Hospitality
- Microsoft Excel
18h
Administration Assistant - Kids and Teens Pelvic Pain Clinical Network
The Royal Children's Hospital —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Leadership
1d
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Administration Assistant
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Communication skills
2d
Executive Assistant to CEO
MCWA —Bundoora VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
9d
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
11d
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
10d
Administration Assistant - 12 month fixed term contract
Davies Collison Cave —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Clinical Support Officer - Adminstrative Assistant
Austin Health —Heidelberg VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
3d
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
11d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Diabetes Education Administrative Support
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Customer service
- Administrative experience
- Organisational skills
2d
Events Administration Assistant
Abra Events —Tullamarine VIC
- $32 - $38 an hour
- Customer service
- Administrative experience
- Front desk
Quick Apply
1d
Sales Office Administrator
Cakes by Sweethearts —Huntingdale VIC
- $30 - $35 an hour
- 12 hour shift
- Sales
- Customer service
- In-person
Quick Apply
Office Admin
JIT —Moorabbin VIC
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply

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Executive Assistant

Department of Education -
Melbourne City Centre VIC

Apply Now

Job Details

Full-time
11 days ago

Qualifications

Microsoft Word
Microsoft Excel
Computer skills
Budgeting
Working with Children Check
Communication skills

Full Job Description

About the Department

The Department of Education supports Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Early Childhood Education Group

The Early Childhood Education (ECE) group plays a key role in operational policy development, service program design and commissioning to ensure a child and family centred, outcomes focused, integrated system. Together with the other groups in the Department of Education, ECE group works to ensure that every child has the best start in life.

In ECE group we provide specific oversight of the early childhood education system, regulate early childhood education services and implement relevant legislative reforms. We deliver on the Victorian Government's key social and economic policy reforms to strengthen early childhood education.

About the Early Childhood Strategy Division

The Division is a small and influential strategic policy unit within ECE group that leads on strategic policy design, funding reform and future design of the early childhood sector, including in relation to the Best Start, Best Life reforms: https://www.vic.gov.au/kinder.

In addition to building policy capability across ECE group and the department, ECSD is responsible for delivering high quality analysis and advice to a range of key stakeholders and Ministers. Our work has a strong focus on increasing equity and quality across the education system to improve outcomes for children experiencing disadvantage and plays a critical role in ensuring the ECEC system is working well to ensure the delivery of high-quality early childhood education and care for all children in Victoria.

About the Role

The Executive Assistant will provide executive support to the Executive Director of the Early Childhood Strategy Division and project support to the broader team, as necessary. The role will provide high quality executive and administrative support as well as management of services for office support, correspondence, recordkeeping and application of administrative policies, procedures and protocols and other project support assistance as required.

The work will entail administrative functions, finance support, the set up and operationalisation of information management structures, liaison with diverse and at times senior stakeholders and assisting with procurement activities, briefs and slide decks as required.

The work is fast-paced and diverse, and the ideal candidate is intellectually agile, willing and able to learn while working with novel products or processes, and comfortable in a complex and dynamic environment.

The role requires strong collaboration within a high-performing team and across the Department. The team is supportive, friendly and passionate about improving children and families' outcomes and driving policy reform. We aim to be a welcoming workplace for individuals from diverse backgrounds who reflect the many communities that education policy affects.

Your duties will include:

Executive support:

Managing the executive day folder/calendar, and other executive support services as required
Coordinating responses and facilitating internal communicating processes as required
Arranging meetings/events such as booking and preparing venues, agendas
Coordinating travel and other arrangements for meeting and event attendees
Collating and distribute material and documents for meetings and events

Office project management and project planning:

Supporting business improvement initiatives by developing written, visual and project management products and tools
Assisting with briefs and slide decks as required
Providing administrative and project support to the Division and across all work streams
Identifying and utilising appropriate project planning methods
Identifying and mapping the scope of a project to deliver business needs

Procurement responsibilities:

Using appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy
Entering purchase requisitions into Oracle and processes invoices

Qualifications and Experience:

To be considered for the role, you must be able to demonstrate:

Experience in executive support functions and/or project management experience.
A working knowledge of budgeting and finance processes.
Demonstrated commitment to customer service, with high level interpersonal, written, and verbal communication skills.
Demonstrated ability to work independently, flexibly, and constructively in a team, within a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices.
Outstanding computer skills including extensive experience with Microsoft Word and Excel and an ability to troubleshoot technical difficulties.

How to apply

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria outlined in the Position Description.

Further Information

For more details regarding this position please see attached position description.

For further information pertaining to the role, please contact Justine Watson - Manager via (03) 9084 8894 or [email protected]

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Preferred applicants may be required to have a Working with Children Check, a police check and other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 31st August 2026

Apply Now

Refine Your Search

admin assistant jobs in fitzroy, vic

Executive Assistant

Migration Administrative Assistant

Culinary Administration Assistant

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Administration Assistant

Executive Assistant to CEO

Office Administrator

Administration Assistant

Administrative Assistant - Learning & Teaching

Executive Assistant

Administrator

Administration Assistant - 12 month fixed term contract

Clinical Support Officer - Adminstrative Assistant

Administrative Support Officer

Administrative Assistant, Real Estate

Diabetes Education Administrative Support

Events Administration Assistant

Sales Office Administrator

Office Admin

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