In-Demand Procurement specialist Jobs in Moonee Ponds, Vic

Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Senior Workday Procurement & Strategic Supporting Specialist
Capgemini Sogeti —Melbourne VIC
- Analytics
6d
Bid Manager
ARO Tender Consulting —Melbourne VIC
- $140,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Microsoft Office
- Work from home
Quick Apply
Finance Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
14d
Supply Chain Manager
EnerSys Australia Pty Ltd —Campbellfield VIC
- $96,900 - $194,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
5d
Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Recruiting
13d
Category Manager
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Analysis skills
- University
13d
Business Support Officer - Digital & Technology Services
City of Port Phillip —St Kilda VIC
- $84,826 - $97,810 a year
- Part-time
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
4d
Administrative Support Officer
Victorian Government —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Recruiting
8d
Administration Lead
The Royal Children's Hospital —Parkville VIC
- $87,003.80 - $96,181.28 a year
- Full-time
- Administrative experience
- EMR systems
5d
Property Services Manager
JLL —Docklands VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Parental leave
7d
Principal Adviser, Workplace Relations and Integrity Services
Victorian Government —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- Case management
14d
Senior Project Manager
Beca —Melbourne VIC
- Full-time
- Administrative experience
- Leadership
- Communication skills
- Parental leave
6d
Construction Project Manager - Solar Projects
Squared Electrical Pty Ltd —Melbourne VIC
- $147,000 - $155,000 a year
- Full-time
- Management
- Engineering
- Project management
Quick Apply
4d
Facilities Manager
Victorian Government —Melbourne VIC
- Weekend availability
- Maintenance
- Leadership
- Communication skills
14h
Senior Workday Procurement & Strategic Supporting Specialist
Capgemini —Melbourne VIC
- Analytics
7d
Business Performance & Transformation Manager
ISS —Melbourne VIC
- Full-time
- Data analysis skills
- Leadership
- Communication skills
Technical Procurement Specialist
CDC Data Centres —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Construction experience
- Annual leave
- Parental leave
Quick Apply
Senior Project Manager
Victorian Government —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- No degree
- Construction experience
- Leadership
7d
Legal Operations Business Analyst
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Agile
- Communication skills
2h

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Executive Coordinator, HealthShare

Department of Health -
Melbourne City Centre VIC

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Power BI
Microsoft Excel
Recruiting

Full Job Description

This Advert is for 2 x Ongoing Positions

About the role:

The Executive Coordinator supports the effective operation of the Office of the Executive Director/Deputy Secretary by coordinating executive workflow, business processes and administrative operations. The role acts as a central coordination point for the Office, ensuring information, actions and priorities are organised, timely and aligned with departmental processes.

Working closely with the Executive Director/Deputy Secretary, the position oversees the flow of business across the division, triaging requests, sequencing priorities and ensuring matters for executive consideration are appropriately prepared and tracked. The role supports decision-making by coordinating briefings, papers and actions, monitoring deadlines and following up on outstanding items.

The Executive Coordinator coordinates the day-to-day functioning of the Office, including finance, HR, procurement, recruitment, onboarding and records management processes. The role provides practical guidance to staff on departmental procedures and helps ensure activities are completed in line with governance and information management requirements.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Can you demonstrate the following?

Managing the flow of work across the Office, triage incoming requests, and sequence priorities to support the Executive Director/Deputy Secretary's agenda.
Coordinating briefs, submissions, meeting papers and speaking notes; monitor deadlines; and maintain action registers to ensure timely follow-through and closure.
Managing administrative processes including finance (invoices, POs), HR (leave, OHS, delegations), procurement, recruitment and onboarding, in line with departmental policies.
Maintaining accurate records, manage document version control and approvals, and ensure information management meets governance, privacy and retention requirements.
Acting as a central point of contact between the Executive, divisional teams and corporate areas to resolve routine operational matters and escalate issues as needed.
Coordinating agendas, logistics and pre reads for executive meetings and managing complex calendars and anticipate scheduling conflicts and critical deadlines.

Qualifications / Specialist Expertise

A qualification in business, project management, or working in government would be advantageous but not required.
Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.
Proven knowledge of and demonstrated experience in: Department of Health and Victorian Public Service Finance and HR systems including (but not limited to): Oracle, PowerBI, Excel, and Our Briefings or equivalent

What we offer:

The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
A wide range of growth and development opportunities within the department and wider Victorian Public Service.
A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at [email protected]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email [email protected]. Please note that unsolicited applications from third parties cannot be accepted. If you have questions regarding the role, please message the contact person listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.

Apply Now

Refine Your Search

procurement specialist jobs in moonee ponds, vic

Executive Coordinator, HealthShare

Senior Workday Procurement & Strategic Supporting Specialist

Bid Manager

Finance Officer

Supply Chain Manager

Executive Coordinator, HealthShare

Category Manager

Business Support Officer - Digital & Technology Services

Administrative Support Officer

Administration Lead

Property Services Manager

Principal Adviser, Workplace Relations and Integrity Services

Senior Project Manager

Construction Project Manager - Solar Projects

Facilities Manager

Senior Workday Procurement & Strategic Supporting Specialist

Business Performance & Transformation Manager

Technical Procurement Specialist

Senior Project Manager

Legal Operations Business Analyst

I want to receive the latest job alert for procurement specialist in moonee ponds, vic

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