In-Demand Full time admin Jobs in Parramatta, Nsw

Senior Medical Receptionist & Practice Administrator
Familywise Medical Practice —Castle Hill NSW
- From $29.45 an hour
- Part-time
- Management
- Administrative experience
- Clinic
Quick Apply
1h
Junior Receptionist
Rehab Solutions —Fairfield NSW
- $54,000 - $58,000 a year
- Full-time
- Medical office experience
- Microsoft Office
- Clinic
- Employee discount
Quick Apply
Program Support Officer - North Sydney, NSW
The Royal Australian College of General Practitioners (RACGP) —Sydney NSW
- $91,381 a year
- Full-time
- Hybrid work
- Customer service
- Communication skills
- Annual leave
12d
Personal Trainer Wanted - Carlingford - Warm Leads, No Rent
Jamie Fitness —Carlingford NSW
- $40.17 - $55.00 an hour
- Urgently hiring
- First Aid Certification
- In-person
- Gym membership
Quick Apply
9d
Personal Trainer Wanted - North Rocks - Warm Leads, No Rent
Jamie Fitness —North Rocks NSW
- $40.17 - $55.00 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
9d
Medical Receptionist
Caddens Medical Centre —Kingswood NSW
- $29 - $31 an hour
- Part-time
- In-person
Quick Apply
Media / Admin Coordinator (Entry Level)
The Social Media Network —Sydney NSW
- $50,000 a year
- Full-time
- Marketing
Operations Admin Assistant AM/PM - 2 roles
Coolways Transport Pty Ltd —Glendenning NSW
- $65,000 - $75,000 a year
- 8 hour shift
- Microsoft Excel
- Management
- ERP systems
Quick Apply
Admin Officer/Coordinator
Baptistcare WA —Prestons NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Referral program
3d
Clinical Support Officer (Admin Officer Lvl 3) - Bankstown-Lidcombe Hospital - Temp FT
South Western Sydney Local Health District —Sydney Western Suburbs NSW
- $1,416.58 - $1,460.72 a week
- Full-time
- Customer service
- Administrative experience
- Patient care
- Annual leave
- Parental leave
4d
Talent & HR Coordinator
HDR —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13d
Personal Trainer - No Rent, Leads Provided - Wentworthville
Jamie Fitness —Wentworthville NSW
- $40.17 - $55.00 an hour
- Urgently hiring
- First Aid Certification
- In-person
- Gym membership
Quick Apply
9d
Allied Health Assistant
The Hills Rehab Centre —Sydney NSW
- Part-time
- Bachelor's degree
- Communication skills
- Time management
SCHN - NETS Administration Officer, Clinical Information Office
The Sydney Children's Hospitals Network —Sydney Western Suburbs NSW
- $73,915.12 - $76,218.80 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
6d
Hunters Hill PT Position - Salary Plus Leads Plus No Rent
Jamie Fitness —Hunters Hill NSW
- $40.17 - $55.00 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
Youth Lead Practitioner - Western Sydney
Everyday Independence —Parramatta NSW
- $78,101 - $100,130 a year
- Full-time
- Master's degree
- Bachelor's degree
- Social Work
- Parental leave
- Employee assistance program
Quick Apply
Office Manager
Trade Certify —Arncliffe NSW
- $85,000 - $95,000 a year
- Full-time
- CRM software
- Management
- Microsoft Office
Quick Apply
Personal Trainer Opportunity - Old Toongabbie (Snap Fitness Kellyville) - Leads and No Rent
Jamie Fitness —Old Toongabbie NSW
- $40.17 - $55.00 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
7d
Account Executive (AE / Closer) - Remote
Secure IQ Services —Crows Nest NSW
- Full-time
- Remote
Quick Apply
7d
Project Administrator
IngeniumX Engineering Consulting Pty Ltd —Sydney NSW
- $80,000 - $85,000 a year
- Full-time
- Engineering
- Microsoft Office
- Administrative experience
Quick Apply

I want to receive the latest job alert for full time admin in parramatta, nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

full time admin jobs near parramatta, nsw

Project Administrator jobs in Sydney NSW

Program Officer jobs in Sydney NSW

Administrative Officer jobs in Sydney Western Suburbs NSW

Senior Practice Administrator jobs in Brisbane Qld

Practice Nurse jobs in Mornington Peninsula Vic

Contract Administrator jobs in Melbourne Vic

Senior Practice Administrator jobs in Joondalup Wa

Senior Practice Administrator jobs in Lane Cove Nsw

Stockroom Assistant jobs in Caroline Springs Vic

Health Assistant jobs in Eatons Hill Qld

Health Assistant jobs in Broadmeadow Nsw

Health Assistant jobs in Maitland Nsw

Teacher,teacher Assistant jobs in Canberra Act

Assistant In Nursing jobs in Perth Wa

Health Assistant jobs in Fremantle Wa

Early Childhood Trainer & Assessor jobs in Melbourne Vic

Personal Trainer jobs in Central Coast Nsw

Personal Trainer jobs in Sefton Nsw

Personal Trainer jobs in Molendinar Qld

Remote Early Childhood, Trainer Assessor jobs in Wollongong Nsw

Senior Medical Receptionist & Practice Administrator

Familywise Medical Practice
Castle Hill NSW

Quick Apply

Job Details

Part-time
From $29.45 an hour
1 hour ago

Qualifications

Management
Administrative experience
Medical receptionist
Medical administration
Analytics

Full Job Description

About Us

Familywise Medical Practice is a well-established, busy general practice serving the Castle Hill community. Our team of GPs, nurses and allied health professionals deliver high-quality, patient-centred care to families and individuals across the Hills District. We're a mixed-billing practice that values a positive team culture, professional development and staff who take pride in keeping the practice running smoothly.

The Opportunity

We're looking for an experienced Senior Medical Receptionist ready to step into a hands-on hybrid role — combining frontline patient care with dedicated practice administration support.

This permanent part-time position (2 days per week, approximately 16 hours) offers genuine variety, real responsibility, and the chance to become a trusted long-term member of our team.

We need someone flexible and willing to increase hours to cover the reception team during peak leave periods. This isn't a casual short-shift fill-in — we want someone who genuinely gets to know our practice, our people and our patients.

What Makes This Role Different

Genuine variety — meaningful admin and operational work alongside reception
Work directly with the Practice Owner and Office Manager
Involvement with Cubiko practice analytics and data-driven operations
A pathway to increase hours and become the go-to team member during busy periods
Supportive team in a well-respected, established Hills District practice

What You'll Do

Day 1 — Senior Medical Reception

Manage patient bookings, cancellations and appointment schedules
Answer and triage incoming telephone enquiries
Patient check-in, check-out and account processing
Process Medicare, private, DVA and WorkCover patient accounts
Manage incoming correspondence, referrals and documentation
Maintain accurate patient demographic information
Support doctors, nurses and allied health practitioners
Handle complex or sensitive patient interactions professionally
Monitor appointment books and identify booking or workflow issues
Mentor and assist junior reception staff
Ensure reception procedures and privacy requirements are followed

Day 2 — Practice Administration & Operations

Provide administrative support to the Practice Owner and Office Manager
Run and interpret Cubiko practice analytics reports — appointments, billing, provider activity and clinical metrics
Identify trends, flag issues and present data summaries to management
Maintain practice policies, procedures and administrative documentation
Assist with staff rosters, leave records and timesheet administration
Maintain staff files, registrations and mandatory training records
Monitor outstanding tasks and follow up to completion
Assist with recruitment administration and staff onboarding/offboarding
Coordinate contractors, maintenance and service providers
Maintain office and practice supplies

Billing & Accounts

Review and follow up outstanding patient and third-party accounts
Assist with Medicare billing, rejected claims and DVA/WorkCover reconciliations
Investigate billing discrepancies and escalate to management

WHS, Accreditation & Compliance

Act as the practice WHS Coordinator — maintain registers, conduct safety inspections, manage incident reports
Share Fire Warden / Emergency Coordinator responsibilities
Assist with RACGP/AGPAL accreditation — documentation, audits, policy reviews, staff training records
Monitor CPR and mandatory training expiry dates
Maintain patient feedback and complaints records and follow up agreed actions

Quality Improvement

Identify and implement improvements to reception workflows and internal systems
Support quality-improvement activities and new procedure implementation

What We're Looking For

Proven experience in medical reception, preferably in a general practice setting
Experience with Best Practice or similar practice management software
Exposure to or willingness to learn Cubiko practice analytics
Strong understanding of Medicare, DVA and WorkCover billing
Confidence working with data and practice performance reports
Excellent organisational, time-management and administrative skills
Strong attention to detail and ability to follow tasks through independently
Professional, confident communication with doctors, staff, patients and external providers
Understanding of patient privacy, confidentiality and general practice compliance
Flexibility to increase hours to cover team leave when required — this is essential

Highly Regarded

Previous experience as a practice administrator, senior receptionist or clinic coordinator
Candidates with a background in HR will be highly preferred
WHS, accreditation or compliance experience in a healthcare setting
Fire Warden training (or willingness to undertake)
Experience supporting a practice owner or operations manager directly

Is This You?

This role suits someone who has outgrown a standard reception position and wants more — without moving away from the clinical environment they enjoy. You see what needs to be done, take initiative, and follow things through without being asked twice. You're comfortable with data and reports, and equally comfortable managing a full waiting room.

What We Offer

Competitive hourly rate commensurate with experience (minimum $29.45/hr, MA000027 Level 4)
Permanent part-time position with genuine long-term opportunities
Friendly, supportive team in a well-run, established practice
Access to Cubiko analytics and exposure to practice management at a strategic level
Training and professional development support
Hills District location — Castle Hill, NSW

How to Apply

Please submit your resume and a brief cover letter telling us about your medical reception and administration experience, and why this role appeals to you.

Applications are welcomed from candidates genuinely interested in a long-term role and available to increase hours during team leave periods.

Applications to: [email protected]

Only shortlisted candidates will be contacted. We thank all applicants for their interest.

Work Location: In person

Quick Apply

Refine Your Search

full time admin jobs in parramatta, nsw

Senior Medical Receptionist & Practice Administrator

Junior Receptionist

Program Support Officer - North Sydney, NSW

Personal Trainer Wanted - Carlingford - Warm Leads, No Rent

Personal Trainer Wanted - North Rocks - Warm Leads, No Rent

Medical Receptionist

Media / Admin Coordinator (Entry Level)

Operations Admin Assistant AM/PM - 2 roles

Admin Officer/Coordinator

Clinical Support Officer (Admin Officer Lvl 3) - Bankstown-Lidcombe Hospital - Temp FT

Talent & HR Coordinator

Personal Trainer - No Rent, Leads Provided - Wentworthville

Allied Health Assistant

SCHN - NETS Administration Officer, Clinical Information Office

Hunters Hill PT Position - Salary Plus Leads Plus No Rent

Youth Lead Practitioner - Western Sydney

Office Manager

Personal Trainer Opportunity - Old Toongabbie (Snap Fitness Kellyville) - Leads and No Rent

Account Executive (AE / Closer) - Remote

Project Administrator

I want to receive the latest job alert for full time admin in parramatta, nsw

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected