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Project Coordinator

Huesker Australia Pty Ltd -
Sunshine Coast QLD

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
1 day ago

Qualifications

Project Management
SAP
Salesforce
Microsoft Office
Administrative experience
Organisational skills
Diploma
Communication skills

Full Job Description

We are seeking a highly organised and technically minded Project Coordinator to support the successful delivery of multiple infrastructure, construction, engineering, and technical supply projects. This role is ideal for someone who enjoys working at the intersection of project management, logistics, procurement, and client coordination.

As Project Coordinator, you will play a critical role in ensuring project materials, products, and services are delivered accurately, efficiently, and on schedule. You will work closely with clients, suppliers, transport providers, and internal technical teams to coordinate project activities from quotation through to delivery and completion.

Key Responsibilities

Establish and monitor project registers, delivery milestones and critical deadlines
Liaise with freight providers, warehouse providers, suppliers and site personnel to manage delivery schedules
Coordinate technical and commercial communications between technical engineering support, sales, suppliers and the customer service team
Manage incoming and outgoing RFIs and ensure responses are documented, controlled and issued to the relevant stakeholders
Coordinate the procurement, transportation and delivery of project materials
Liaise with freight providers, warehouses, suppliers and site personnel to manage delivery schedules
Reconcile ordered quantities vs delivered quantities and manage shortfalls, damages, and returns
Resolve logistical and operational issues affecting project delivery
Prepare quotations, supply proposals, estimates and project documentation
Process purchase orders, order confirmation and invoicing
Provide regular updates on project status, delivery schedules and supply requirements
Assist in documenting scope clarifications, exclusions and assumptions for geosynthetic supply packages
Track variations / change requests (design changes, quantity changes, site condition changes, delivery date changes) and support preparation of variation quotations
Maintain contract/commercial files including quotes, accepted proposals, purchase orders, delivery terms, and payment milestones
Confirm BOQ (as provided by drawings/specs) and coordinate internal QA checks
Coordinate delivery schedules with site personnel considering site constraints (laydown area, cranage/forklift availability, access, weather windows for coastal/hydraulic works)
Verify delivery documentation (dockets, batch/roll IDs where relevant) and ensure traceability is maintained for QA purposes.
Assist with collecting and filing project compliance evidence for QA and claims
Archive project documentation for future client use, warranty/support reference
Track site/project requirements for inductions, access, and documentation so deliveries/support activities comply with site rules.
Coordinate availability and distribution of installation guidance and ensure site teams have the latest approved documents before works commence.

What we're looking for

Previous demonstrated experience (minimum one year) in project coordination, project administration, logistics coordination, supply chain, or technical operations
Minimum Diploma in project management or other equivalent field
Confident, energetic and self-motivated individual
Excellent customer communication skills
Strong attention to detail
Proficiency with Microsoft Office suite
Strong organisational skills and dedication to follow through
Confident dealing with Customers and Vendors
Are a team player and want to make a difference to our business
Flexibility with time worked when necessary to fully satisfy existing and prospective clients' needs
Facilitate communication between sales, engineering, operations, procurement, and finance teams
Experience with SAP and Salesforce (highly regarded)
Ability to work under pressure

What we can offer you

Great culture and positive team environment
Team building activities
Our team is Diverse cultural backgrounds

About the business

The HUESKER Group is a leading manufacturer of geosynthetics and technical textiles. The corporate head office of the HUESKER Group is located in Gescher (Westphalia), Germany. This position is based with the Australian Subsidiary Head Office in Coolum Beach.

The HUESKER Group provides sustainable and intelligent solutions utilising modern and high-performance technical textiles. With its products and services HUESKER provides solutions in the areas of Earthworks and Foundations, Roads and Pavements, Environmental Engineering, Hydraulic Engineering and Mining, as well as applications in Industrial and Agriculture. First class engineering services, a high competence in manufacturing, coating as well as tailoring of technical textiles and innovative spirit are the key to Huesker's success.

Pay: $75,000.00 – $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

change coordinator sap jobs

Project Coordinator

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