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Building Operations Supervisor

DAC-Jones Lang LaSalle (VIC) Pty Ltd -
Melbourne VIC

Quick Apply

Job Details

Full-time
$15,000 a year
12 days ago

Qualifications

Management
Microsoft Office
Electrical experience
Electrical systems
HVAC
Risk management
SharePoint
Security
Computer skills
AI
Communication skills

Full Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Title: Building Operations Supervisor

Business unit: Property Management Victoria

Reporting to: Retail Operations Manager

Current Asset: Southgate Precinct

Team/Property Overview

Property Overview : Southgate is an iconic asset in the Southbank precinct which has been home to many prolific commercial and retail organisations.

At 85,000 square metres it is a significant footprint with a current focus on increasing occupancy of both retail and commercial spaces.

Commercial (IBM & HWT Towers): Approx. 70,000 NLA

Retai : Approx. 15,000 NLA

Position Purpose

The Operations Manager will assist with the management of the day-to-day client activities for the assigned property/facility and be the on-site key point of contact for key stakeholders and client. The role will assume overall responsibility for operational site budgets, programmed and reactive maintenance regimes, contractor management, management of minor works and management of risk and compliance programs.

Duties & responsibilities

Oversee the pre-qualification process for all contractors, including CM3 pre-qualification, JLL and site-specific inductions, and site sign in/out requirements.
Escort contractors to plant rooms and other base building areas as required.
Actively look for ways and provide recommendations to improve building presentation, plant/equipment operation, safety/risk management and compliance.
Oversee daily Building Automation System (BAS).
Complete daily, weekly, monthly property inspections as directed.
Ensure daily review and close out of tenant work requests, following up with the management team as required.
Manage cleaning services contractual requirements (base building).
Manage car park operations (base building).
Coordinate waste management and recycling programs with cleaners ensuring compliance as per SOP.
Manage security personnel, systems and contractual requirements.
Act as the first point of contact for security operations.
Ensure master contract register is updated.
Oversee the site SharePoint administration management.
Act as the first point of contact for all ad hoc requests from building management team.
Assist with site admin as required.
Ensure all Essential Safety Measures requirements are met.
Co-ordinate contractors and monitor performance and compliance, including review of all service records to ensure compliance with contract and essential safety measure requirements. Maintain, and track delivery against, a documented maintenance schedule.
Be available by phone and provide assistance for after-hours emergencies and callouts to the properties, attending as required.
Keep Property Manager informed of all issues which may affect the building operation, compliance and/or comfort of tenants.
In conjunction with the Operations Manager, monitor and address faults pertaining to the efficient operation of plant and equipment servicing the sites.
In conjunction with the Operations Manager, actively participate in JLL’s Risk and Compliance programs and audits, preparing proactively and ensuring all action items identified during audits are promptly addressed and adhere to JLL incident reporting and escalation protocols.
Provide support in the coordination of any emergency breakdown rectification that has either a direct or indirect impact on normal building operations.
Assist with formulating contracts for maintenance and services and the tendering of such services.
Maintain site log books and relevant electronic records, and documents pertaining to the site and the provision of on-going maintenance on JLL platforms
Maintain contractor database
As directed by the Operations Manager, manage any operational issues, repairs and maintenance in accordance with agreed expenditure limits.
Oversee key and access card auditing programs, always ensuring the security of the buildings.

Performance objectives

Operational excellence
Provide superior client service
Provide superior customer service to the precinct tenants
Contribute to the growth of the precinct
Enhance own professional and personal skills
Meet assigned financial targets

Key skills

Demonstrated knowledge of technical services, especially HVAC, BAS, Fire safety and electrical systems
Experience within the property industry – specifically building services and Facilities Management
An understanding of compliance and risk management requirements
Contractor management experience
Ability to deal with a variety of complex issues concurrently, within tight operational deadlines
Goal oriented and focused on meeting performance targets
Excellent client service including written and verbal communication skills
Ability to work well in a team environment
Sound computer skills including Microsoft suite of products
Tertiary qualifications in Facility Management or related field (desirable, not mandatory)

Location:

On-site –Melbourne, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Refine Your Search

unit supervisor jobs

Building Operations Supervisor

Canteen Manager

Supervisor: Civil

Building Operations Supervisor

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