In-Demand Secretarial assistant Jobs in Western Australia

Project Coordinator / Operations Administrator
Xcalibur —Jandakot WA
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Team Executive (Administration Assistant)
Ashurst LLP —Perth WA
- Full-time
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
Administrator, Assistant Contracts
CPB Contractors —Perth WA
- Full-time
- Construction experience
10d
Receptionist and Admin Assistant
MineARC Systems —Kewdale WA
- Full-time
- Office
- Microsoft Office
- Administrative experience
- Employee assistance program
11d
Team Administrator
Carbon Group Global —Osborne Park WA
- Management
- Administrative experience
- Communication skills

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Project Coordinator / Operations Administrator

Xcalibur -
Jandakot WA

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Management
Microsoft Office
Administrative experience
Calendar management
Business Administration
Business
Communication skills

Full Job Description

About the Role

We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.

Key Responsibilities

In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

Managing a busy diary and coordinating appointments
Scheduling meetings and preparing meeting invites
Assisting with travel arrangements and logistics where required
Preparing correspondence, documents, and presentations
Taking meeting minutes and following up on action items
Supporting communication between internal teams and external stakeholders
Assisting with project administration and operational coordination
Maintaining organised records, files, and documentation
Providing general secretarial and business administrative support
Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You

To be successful in this role, you will have:

3 to 5 years’ experience in an administrative or assistant role within a project-based operational environment
Strong written and verbal communication skills
Excellent organisational and time-management abilities
Proven experience managing diaries and scheduling meetings
A professional, discreet, and approachable manner
Strong attention to detail and the ability to manage multiple priorities
Good judgement, initiative, and the ability to work independently
Strong proficiency in Microsoft Office and general business systems

Qualifications

A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous

Why Join Us?

This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.

How to Apply
If you are a motivated and capable professional assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.

Quick Apply

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secretarial assistant jobs in western australia

Project Coordinator / Operations Administrator

Team Executive (Administration Assistant)

Administrator, Assistant Contracts

Receptionist and Admin Assistant

Team Administrator

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