In-Demand Team assistant Jobs in Victoria

Executive Assistant
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- SharePoint
- Communication skills
14d
Office Services Assistant
K&L Gates —Melbourne VIC
- Full-time
- Microsoft Word
- Hospitality
- Microsoft Outlook
- Parental leave
Practice Assistant
Allens —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- On-the-job training
Assistant Manager
Accor Apartments & Realty —Glen Waverley VIC
- Weekend availability
- Hospitality
- Supervising experience
- Hotel experience
6d
Team Leader
Victorian Government —Melbourne VIC
- $92,600 - $105,064 a year
- Full-time
- Hybrid work
13d
Admin Assistant - General
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Microsoft Word
- Microsoft Office
- Computer skills
9d
Administration Staff
LHR —Melbourne VIC
- $30 - $35 an hour
- Urgently hiring
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Assistant Manager
Hungry Jack's —Mernda VIC
- Full-time
- Hospitality
- Leadership
- On-the-job training
- Employee discount
Administrative Assistant
J & S Airconditioning and Heating —Tullamarine VIC
- From $35 an hour
- Full-time
- Administrative experience
- HVAC
- Construction experience
Quick Apply
6d
Assistant Accountant
Lovisa —Hawthorn VIC
- Microsoft Excel
- Microsoft Office
- Finance
- Gym membership
- Free food
Quick Apply
Assistant Accountant
Perpetual Limited —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
- Annual leave
- Work from home
Administration Assistant - Casual
Altius Group —Hawthorn VIC
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
1d
Administrative Wholesale Sales Assistant
The Wholesale Hub Australia —Gowanbrae VIC
- $27 - $29 an hour
- Part-time
- Hybrid work
- Sales
- Customer service
- Salesforce
- Work from home
Quick Apply
7d
Assistant Buyer
Lovisa —Hawthorn VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Gym membership
- Free food
Quick Apply
Assistant Team Leader - Construction & Patches
Corangamite Shire Council —Camperdown VIC
- $74,994 - $78,393 a year
- Full-time
- Maintenance
- Computer skills
- Construction experience
14d
Executive Assistant (Full-Time or Flexible Hours Part-Time)
VICTORIA INTERNATIONAL CONTAINER TERMINAL —Melbourne VIC
- Full-time
- Remote
- Office
- Parental leave
- Employee assistance program
Quick Apply
Assistant Accountant
Maddocks —Melbourne VIC
- Full-time
- Microsoft Excel
- Finance
- Organisational skills
- Health insurance
- Parental leave
5d
Assistant Accountant
ANL —Melbourne VIC
- Temporary
- Remote
- Microsoft Excel
- Analysis skills
- Business
- Health insurance
- Parental leave
Marketing Assistant
Peter Warren Automotive Holdings —Burwood VIC
- Full-time
- Customer service
- Microsoft Office
- No degree
- Employee discount
4d
Assistant Buyer
OSS MARITIME GROUP —Footscray VIC
- $60,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick Apply

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Executive Assistant

Victorian Government -
Melbourne VIC

Apply Now

Job Details

Full-time
$116,413 - $140,849 a year
14 days ago

Qualifications

Calendar management
SharePoint
Communication skills

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $116,413 - $140,849

Grade: VPS 5

Occupation: Other

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 11910

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role
The Executive Assistant provides high-level executive and administrative support to the Deputy Secretary, ensuring effective communication, stakeholder coordination and smooth day-to-day operations. The role manages confidential correspondence, proactive diary and scheduling, information flow, and engagement activities while building strong relationships across internal and external stakeholders.

The position also maintains communication channels, coordinates approvals, supports collaboration across teams, and drives continuous improvement to enhance efficiency and service delivery. Success in the role requires excellent organisation, attention to detail, strong interpersonal skills, sound judgement, and the ability to work independently in a fast-paced, dynamic environment.

What we’re looking for (Selection Criteria)

You’re someone who:

Builds and maintains strong stakeholder relationships by understanding needs, fostering collaboration, and delivering positive outcomes.
Drives continuous improvement by identifying opportunities to streamline processes, improve systems, and enhance service delivery.
Applies critical thinking and systems thinking to analyse complex issues, solve problems, and make informed decisions that consider broader organisational impacts.
Effectively plans, coordinates and delivers work, monitoring progress and adapting priorities to achieve agreed outcomes.
Thrives in a collaborative and changing environment, embracing new ways of working, supporting others through change, and promoting knowledge sharing across teams.

Click here to access the .

Qualifications and experience

You’ll bring:

Demonstrated experience in coordination, stakeholder engagement or executive support within a complex environment (mandatory).
Proficiency in Microsoft 365, including Outlook calendar management, Teams meetings and webinars, and SharePoint pages and libraries, with strong written communication skills and attention to detail (mandatory).
An understanding of parliamentary and government processes (desirable).

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.
Applications close at 11.59pm on Wednesday, 19th August 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Paula McDonald, Senior Advisor [email protected].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.

Applications close Wednesday 19 August 2026 at 11.59pm

Posted

5 August 2026

Apply Now

Refine Your Search

team assistant jobs in victoria

Executive Assistant

Office Services Assistant

Practice Assistant

Assistant Manager

Team Leader

Admin Assistant - General

Administration Staff

Assistant Manager

Administrative Assistant

Assistant Accountant

Assistant Accountant

Administration Assistant - Casual

Administrative Wholesale Sales Assistant

Assistant Buyer

Assistant Team Leader - Construction & Patches

Executive Assistant (Full-Time or Flexible Hours Part-Time)

Assistant Accountant

Assistant Accountant

Marketing Assistant

Assistant Buyer

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