In-Demand Senior personal assistant Jobs in Sydney, Nsw

Personal Assistant
Sales Pond Pty Ltd —Sydney NSW
- $60,000 - $75,000 a year
- Full-time
- CRM software
- Sales
- Administrative experience
Quick Apply
3d
Applications Support Senior Analyst (Assistant Vice President)
Citi —Sydney NSW
- Full-time
- Management
- Analysis skills
- Education
Lifestyle Assistant | Aged Care
Infinite Aged Care —Padstow NSW
- Part-time
- Hospitality
- CPR Certification
- First Aid Certification
- Employee assistance program
- Employee discount
13d
Personal Assistant/Accounts Administrator
Fusion People Pty Ltd —Sydney NSW
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Expression of Interest | Residential Property & Communities | Sydney
Greystar Real Estate Partners LLC —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Front desk
Executive Assistant to Managing Director
Kandeal Projects —Parramatta NSW
- $65,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Research Assistant
Western Sydney University —Parramatta NSW
- $85,778 - $97,006 a year
- Part-time
- Data analysis skills
- University
- No degree
- Employee assistance program
3d
Executive Assistant
St Vincent de Paul Society —Lewisham NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Expressions of Interest - Sydney Management
Sephora —Sydney NSW
- Weekend availability
- Merchandising
- Microsoft Office
- Parental leave
- Employee discount
Executive Assistant and Administrative Officer
Western Sydney University —Parramatta NSW
- $97,693 - $104,713 a year
- Full-time
- Management
- Organisational skills
- Communication skills
- Employee assistance program
Quick Apply
Team Assistant
World Bank Group —Sydney NSW
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Health insurance
17h
Facilities Officer
JLL —Sydney NSW
- Night shift
- Microsoft Access
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
Executive Assistant
News Corp —Sydney NSW
- Hybrid work
- Google Suite
- Sales
- Microsoft Office
- Parental leave
6d
Research Assistant
The Garvan Institute of Medical Research —Sydney NSW
- Up to $80,000 a year
- Full-time
- Medicine
- Research
- Master's degree
- Parental leave
2d
Lobby Host - 12 months FTC
JLL —North Sydney NSW
- Hospitality
- Administrative experience
- SharePoint
- Health insurance
- Parental leave
16h
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Personal Assistant, Wholesale Capital & Fund Management
Mirvac —Sydney NSW
- Microsoft Excel
- Microsoft Office
- Administrative experience
8d
Senior Sales Assistant
Flo & Frankie —Eastgardens NSW
- Part-time
- Sales
- Employee discount
6d
Lobby Host - 12 months FTC
DAB-Jones Lang LaSalle (NSW) Pty Ltd —North Sydney NSW
- Full-time
- Hospitality
- Administrative experience
- SharePoint
- Health insurance
- Parental leave
Quick Apply
1d
Executive Support Senior Analyst
Accenture —Sydney NSW
- Full-time
- Software troubleshooting
- Administrative experience
- Communication skills

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Personal Assistant

Sales Pond Pty Ltd -
Sydney NSW

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
3 days ago

Qualifications

CRM software
Google Docs
Sales
Administrative experience
Organisational skills
Front desk
Marketing

Full Job Description

The Personal Assistant exists to provide high-level, proactive support to the CEO and Company Directors — owning their diary, correspondence, travel, and day-to-day administration — while also ensuring the efficient day-to-day running of the office, including reception and office operations. Beyond core PA duties, the successful candidate will apply their organisational and administrative skills flexibly across other areas of the business as needed, including campaign support, client onboarding, and CRM administration, making this a varied, fast-paced role for someone who enjoys working across multiple priorities at once.

Essential Selection Criteria

PA Experience: minimum 2 years' prior experience in a Personal Assistant, Executive Assistant, or equivalent administrative/office support role, ideally supporting senior leaders or business owners.
CRM & Systems Proficiency: work experience using CRM platforms, along with solid knowledge of Google Workspace (Docs, Sheets); able to learn new tools quickly.
Organisational Skills: exceptional, detail-oriented and organised working habits, with the proven ability to multitask and juggle competing priorities, shifting deadlines, and multiple stakeholders in a fast-paced environment.
Discretion & Judgement: demonstrated ability to handle confidential and sensitive information with discretion, and to exercise sound judgement when prioritising Director requests against other business needs.
Proactive & Self-Motivated: a creative problem solver with the drive and tenacity to see tasks through to completion, and the ability to manage workload independently.
Dependability: dependable and reliable, able to work with minimum supervision.
Adaptability: comfortable moving between core PA duties, reception/office administration, and ad hoc support across other business functions.
Client-Facing Communication: professional written and verbal English, comfortable liaising with internal stakeholders, clients, and visitors.

Desirable

Prior experience in a marketing, sales, or client services environment.
Experience supporting more than one senior stakeholder concurrently.

Duties and Responsibilities

1. Personal Assistance to Management (45%)

Diary & Calendar Management: proactively manage and coordinate calendars for the Directors, scheduling meetings, anticipating conflicts, and reprioritising at short notice.
Travel & Expenses: arrange end-to-end travel bookings and itineraries; process expense claims and reconcile receipts.
Correspondence: draft, proofread, and manage email correspondence and internal communications on behalf of the CEO/Directors.
Personal Errands & Tasks: handle personal errands and tasks as assigned by Management.
Meeting Support: attend meetings and take notes; check Circleback notes and follow-up on action items; send reminders to Management when tasks are overdue; provide meeting note summaries and help action items where required.
Document & Filing Management: maintain organised digital filing systems for contracts, reports, and internal documentation.
Stakeholder Liaison: act as a first point of contact for the CEO/Directors, screening and triaging requests from internal and external stakeholders.

2. Administrative & Reception Support (20%)

Reception: greet and welcome visitors in a professional and friendly manner; answer and direct phone calls promptly and efficiently; manage inquiries and provide accurate information to visitors and callers.
Meeting Room Presentation: ensure the boardroom and meeting rooms are clean and tidy before and after client/guest meetings.
Office Equipment Liaison: act as liaison for all office equipment suppliers.
Scheduling & Coordination: assist in managing calendars and scheduling appointments; coordinate meetings and conferences, including room bookings and catering arrangements.
Mail & Correspondence: collect mail, and prepare and distribute correspondence, memos, letters, and forms.
Team Support: support Campaign Operational teams with administrative tasks as directed.
HR Support: assist HR with administrative tasks related to recruitment.

3. Office Operations (15%)

Supplies & Equipment: maintain office supplies and equipment, ensuring availability for daily operations, and organise top-ups or replacements.
Files & Records: organise and maintain files and records, both electronic and physical, ensuring filing cabinets and cupboards are organised and clearly labelled.
Office Presentation: ensure the office is kept tidy; prepare and manage the office cleaning roster.

4. Cross-Functional Business & Campaign Support (15%)

Campaign & Client Support: assist with client onboarding and campaign coordination tasks as required, ensuring a smooth experience for clients and internal teams.
Systems & Data Administration: support the accuracy and upkeep of CRM and other business systems, helping maintain clean, reliable data.
Quality Assurance: carry out quality checks on business outputs (e.g. leads, records, communications) to ensure they meet internal standards and client expectations.
Additional Business Support: apply PA-honed organisational and administrative skills to other teams and projects as business needs evolve, under guidance from the BOM.

5. Communication and Coordination (5%)

Interdepartmental Liaison: act as a liaison between departments, team members, and external contacts.
Internal Communications: facilitate internal communication processes, such as distributing memos and announcements.

Pay: $60,000.00 – $75,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

senior personal assistant jobs in sydney, nsw

Personal Assistant

Applications Support Senior Analyst (Assistant Vice President)

Lifestyle Assistant | Aged Care

Personal Assistant/Accounts Administrator

Expression of Interest | Residential Property & Communities | Sydney

Executive Assistant to Managing Director

Research Assistant

Executive Assistant

Expressions of Interest - Sydney Management

Executive Assistant and Administrative Officer

Team Assistant

Facilities Officer

Executive Assistant

Research Assistant

Lobby Host - 12 months FTC

Executive Assistant

Personal Assistant, Wholesale Capital & Fund Management

Senior Sales Assistant

Lobby Host - 12 months FTC

Executive Support Senior Analyst

I want to receive the latest job alert for senior personal assistant in sydney, nsw

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