In-Demand Production administrative Jobs in Sydney, Nsw

Export Coordinator
JMB Bevergaes Pty Ltd trading as EDENVALE beverages —Warriewood NSW
- $68,000 - $75,000 a year
- Full-time
- ERP systems
- Administrative experience
- In-person
- Travel reimbursement
- Parental leave
Quick Apply
Document Controller Document Controller (12 Months Temporary Fixed-Term)
Network Rail Consulting —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Parental leave
12d
Graduate Trainee – Corporate Coverage
Société Générale —Sydney NSW
- Microsoft Powerpoint
- Microsoft Excel
- No experience needed
Operations Coordinator (China Sourcing & Logistics)
Exposure Creative —Sydney NSW
- $60,000 - $90,000 a year
- Full-time
- English
- Administrative experience
- In-person
Quick Apply
2d
Ticketing and Event Coordinator
Century —Marrickville NSW
- Weekend availability
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Marketing Specialist
EVT —Sydney NSW
- $80,000 - $100,000 a year
- Full-time
- Marketing
- Administrative experience
- Organisational skills
- Work from home
Quick Apply
11d
Event Coordinator
Simply Seated —Botany NSW
- $60,000 - $70,000 a year
- Full-time
- Management
- Computer skills
- In-person
Quick Apply
13d
Game Producer
Light & Wonder —Silverwater NSW
- Full-time
- Organisational skills
- Agile
- Communication skills
- Parental leave
School Administrative Officer - Full Time - Ongoing ACIP - Quakers Hill High School
School Administrative and Support —Sydney NSW
- $41.86 an hour
- Full-time
- Microsoft Office
- Administrative experience
- First Aid Certification
10d
Administration Officers (NSW, SA & TAS)
United Workers Union —Sydney NSW
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
Quick Apply
8d
Assistant Property Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Health insurance
- Parental leave
Quick Apply
QA Lead
Heidi —Sydney NSW
- Full-time
- Remote
- AI
- Work from home
- Parental leave
8d
Coordinator, Training - Netflix Animation Studios
Netflix —Sydney NSW
- Google Suite
- Master's degree
- Administrative experience
- Health insurance
- Dental insurance
School Administrator
The Scots College —Bellevue Hill NSW
- Full-time
- Senior Secondary Certificate of Education
- Data entry
- Leadership
- Employee assistance program
Quick Apply
Chief of Staff
News Corp —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
- Leadership
- Parental leave
Technical Specialist
InterSystems —Sydney NSW
- Contract
- Computer Science
- Data analysis skills
- Microsoft Office
Authenticator
eBay Inc. —Sydney NSW
- Weekend availability
- Administrative experience
- AI
- Parental leave
2d
Assistant Property Manager
JLL —Sydney NSW
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Health insurance
- Parental leave
Scylla Project Support Officer
Thales —Rydalmere NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
Client Services Coordinator, Integro
Wiley —Sydney NSW
- Full-time
- CRM software
- Customer service
- Microsoft Office

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Export Coordinator

JMB Bevergaes Pty Ltd trading as EDENVALE beverages
Warriewood NSW

Quick Apply

Job Details

Permanent | Full-time
$68,000 - $75,000 a year

Benefits

Travel reimbursement
Parental leave
Employee discount

Qualifications

Order management system
Supply chain
ERP systems
Logistics
Administrative experience
Manufacturing
Communication skills

Full Job Description

Role Specification: Export Operations Coordinator

Role Summary:

Reporting to the Export Manager, the Export Operations Coordinator is responsible for

coordinating international customer orders from order receipt through to despatch,

documentation and customer follow-up. The role works closely with Sales, Production,

Quality Assurance, Supply Chain, freight partners and external authorities to ensure

export orders are completed accurately, compliantly and on time.

The Export Operations Coordinator plays a pivotal role within the Export function,

acting as the key link between international customers and internal operations. The role

manages the end-to-end export order process, ensuring orders are processed

accurately, documentation is completed correctly and products are delivered efficiently

and on time across global markets.

Working closely with cross-functional teams, the Export Operations Coordinator

manages export order coordination, documentation, customer communication and

workflow management to deliver exceptional customer service and operational

excellence. As the business continues to grow, the role will also support process

improvements, efficiency initiatives and new business requirements within the Export

function.

Success in this role will be measured by accurate and timely export order processing,

high-quality customer communication, compliant export documentation, reliable order

tracking and effective collaboration with internal and external stakeholders.

Key Responsibilities

Customer Relationship Management

Act as the primary point of contact for export orders, providing timely,

professional and solutions-focused communication.

Build and maintain strong customer relationships through exceptional service,

proactive communication and prompt resolution of enquiries.

Work with customers to coordinate shipment schedules and manage changes to

delivery requirements.

Manage incoming export enquiries through the Freshdesk portal, ensuring all

enquiries are responded to in a timely and professional manner.

Order Coordination & Fulfilment

Deliver the end-to-end export order process, processing orders accurately,

creating invoices, raising despatches and ensuring orders are delivered on time

and meet customer expectations. Prepare and manage export documentation, including Certificates of Origin,

stock movement requests and other regulatory documentation, ensuring

compliance with customer, country-specific and legislative requirements.

Manage order workflows, lead times and potential risks, proactively resolving

issues before they impact customers.

Maintain the Live Export Order tracker, providing clear status updates to both

customers and internal stakeholders.

Maintain a thorough understanding of each customer's requirements,

preferences and order history to support accurate order fulfilment.

Maintain accurate customer data, including invoicing details, pricing and

payment terms, ensuring records are up to date and aligned across internal

teams to support accurate order processing, invoicing and customer payment

expectations.

Manage the export inbox, ensuring enquiries are responded to promptly and

professionally.

Monitor customer order forecasts and communicate any changes to internal

stakeholders to support production planning.

Maintain accurate and organised export documentation to support order

management and future reference.

Cross-Functional Collaboration

Collaborate closely with Sales, Marketing, Operations, Production, Quality

Assurance and Supply Chain teams to ensure seamless execution of export

orders.

Liaise with external partners, including warehouses, freight forwarders, shipping

agents and government authorities, to ensure all export documentation is

accurate, compliant and submitted on time.

Provide accurate and timely product and order information to internal

stakeholders to support business operations and customer requirements.

Support continuous improvement initiatives by identifying opportunities to

enhance communication, workflow efficiency and export processes.

Continuous Improvement & Role Evolution

Review and improve export coordination processes, documentation and product

data management.

Recommend and implement initiatives that improve efficiency, accuracy and

customer experience.

Contribute to the ongoing development of the Export function as business

requirements evolve.

Opportunity to help shape and grow the Export department as the business

continues to expand.

Skills and Experience Required

Essential Highly organised with exceptional attention to detail and strong administrative

skills.

Experience processing and coordinating export operations, international logistics

or supply chain activities.

Experience processing international customer orders and export documentation.
Experience using ERP, inventory management or order management systems.
Ability to manage multiple priorities while maintaining accuracy under tight

deadlines.

Excellent written and verbal communication skills.
Strong stakeholder management skills with the ability to work effectively across

multiple departments.

Proven ability to manage competing priorities, identify risks and implement

practical solutions in a fast-paced environment.

Desirable

Experience within FMCG, food & beverage, manufacturing or consumer goods.
Knowledge of international shipping, logistics and export compliance

requirements.

Wine industry experience, including familiarity with the Wine Australia portal and

VI-1 certificates required for European countries, would be helpful but is not

essential.

Role Attributes

Takes ownership and demonstrates a high level of accountability.
Proactive, solutions-focused and able to work independently.
Customer-focused with a commitment to delivering excellent service.
Collaborative and able to build strong working relationships across the business.
Adaptable and comfortable working in a growing business where responsibilities

continue to evolve.

Demonstrates a continuous improvement mindset

Pay: $68,000.00 – $75,000.00 per year

Benefits:

Employee discount
Parental leave
Travel reimbursement

Work Location: In person

Quick Apply

Refine Your Search

production administrative jobs in sydney, nsw

Export Coordinator

Document Controller Document Controller (12 Months Temporary Fixed-Term)

Graduate Trainee – Corporate Coverage

Operations Coordinator (China Sourcing & Logistics)

Ticketing and Event Coordinator

Marketing Specialist

Event Coordinator

Game Producer

School Administrative Officer - Full Time - Ongoing ACIP - Quakers Hill High School

Administration Officers (NSW, SA & TAS)

Assistant Property Manager

QA Lead

Coordinator, Training - Netflix Animation Studios

School Administrator

Chief of Staff

Technical Specialist

Authenticator

Assistant Property Manager

Scylla Project Support Officer

Client Services Coordinator, Integro

I want to receive the latest job alert for production administrative in sydney, nsw

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