Event Coordinator
Simply Seated | Events, Design & Hire
Simply Seated is looking for a highly organised, proactive and detail-oriented Event Coordinator to join our team.
This is a fast-paced, hands-on role suited to someone who enjoys working with clients, coordinating multiple moving parts and making sure every detail is taken care of. You’ll work closely with our Design, Operations and Finance teams to coordinate events from the initial enquiry through to successful delivery and finalisation.
About the Role
As an Event Coordinator, you will be an important point of contact for our clients and will help manage the administrative and logistical requirements of events from start to finish.
Your responsibilities will include:
- Responding promptly and professionally to client enquiries via email and phone
- Understanding client requirements and assisting them with suitable products and event solutions
- Preparing, processing and updating quotes and invoices
- Following up quotes, confirmations, outstanding information and client payments
- Coordinating event bookings and ensuring all details are accurately recorded
- Maintaining accurate inventory allocations and checking product availability across upcoming events
- Managing event logistics, including delivery and collection requirements, access details, timings and venue information
- Maintaining accurate and up-to-date event records within company systems
- Liaising with clients, venues, suppliers and internal teams as required
- Working closely with the Design team to ensure styling and event requirements are correctly documented
- Coordinating with the Operations team to ensure event logistics and delivery requirements are clear and achievable
- Working with the Finance team to ensure invoices, payments and account information are accurate and up to date
- Identifying potential issues early and working with the broader team to find solutions
- Supporting the successful delivery of multiple events across a busy events calendar
About You
We’re looking for someone who is organised, confident and comfortable managing multiple priorities in a fast-moving environment.
You will ideally have:
- Previous experience in events, event hire, hospitality, customer service, administration or a coordination role
- Excellent written and verbal communication skills
- Strong attention to detail and a high level of accuracy
- Confidence speaking with clients over the phone and via email
- Strong organisational and time-management skills
- The ability to manage multiple events, deadlines and priorities simultaneously
- Confidence working with quotes, invoices, payments and administrative systems
- A proactive approach and willingness to follow up outstanding tasks
- Strong problem-solving skills and the ability to remain calm when plans change
- The ability to work collaboratively across different departments
- Good computer skills and the ability to learn new systems quickly
Experience within the events, furniture hire, styling, exhibitions or hospitality industry would be highly regarded.
What We’re Looking For
At Simply Seated, successful events depend on great communication and attention to detail behind the scenes. We’re looking for someone who takes ownership of their work, follows things through and understands that the small details can make a big difference.
You’ll enjoy being part of a collaborative team and working across everything from intimate private events through to large-scale corporate events, exhibitions and major productions.
Join Simply Seated
If you’re passionate about events, highly organised and enjoy bringing together clients, logistics and internal teams to make events happen, we’d love to hear from you.
Apply now with your CV and a brief introduction telling us why you’d be a great addition to the Simply Seated team.
Pay: $60,000.00 – $70,000.00 per year
Work Location: In person
