In-Demand Project assistant Jobs in Southbank Vic

Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
15h
Visual Merchandiser - GPO Melbourne
H&M —Melbourne VIC
- Full-time
- Sales
- Merchandising
- Annual leave
Quick Apply
Assistant Project Coordinator
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Engineering
- Organisational skills
- Construction
- Profit sharing
Quick Apply
13d
Labourer
Floor Maintenance Solutions —Thomastown VIC
- $30 - $35 an hour
- Part-time
- Maintenance
- Cleaning
- Power tools
Quick Apply
Project Assistant
Murdoch Childrens Research Institute —Parkville VIC
- $71,715 - $76,108 a year
- Full-time
- Organisational skills
- Communication skills
- Employee assistance program
8d
Admin Assistant
Tenacity Real Estate —Sunshine VIC
- From $24.58 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Operations & Project Coordinator — Mandarin & English
Australia Shengyang Innovation Investment Pty Ltd —Melbourne VIC
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- English
- Microsoft Office
Quick Apply
7d
Executive Assistant
SEC Newgate PTY —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
5d
Land Surveyor / Assistant Land Surveyor
EMPIRE LAND SURVEYING (VIC) —Melbourne VIC
- $28 - $50 an hour
- Part-time
- AutoCAD
- Construction
- In-person
Quick Apply
14d
Migration Assistant/s
Knowbal Migration and Education —Melbourne VIC
- Full-time
- CRM software
- Management
- Microsoft Office
Quick Apply
Administration Assistant and Project Support
Catholic Education Commission of Victoria —Melbourne VIC
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Executive Assistant
Jivaro —Melbourne VIC
- Full-time
- Microsoft Office
- Communication skills
- Time management
8d
Clinical Trial Assistant - Cancer Research
Western Health —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Microsoft Office
- Education
- No degree
- On-the-job training
9d
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction
- In-person
- Profit sharing
Quick Apply
13d
Senior Executive Assistant
Jivaro —Melbourne VIC
- Full-time
- Microsoft Office
- Communication skills
- Time management
Research Assistant
Austin Health —Heidelberg VIC
- Part-time
- Research
- Microsoft Office
- Administrative experience
- Health insurance
6d
Executive Assistant
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- University
- Working with children
6d
CEO Assistant
Envision Energy Australia Pty Ltd —Springvale VIC
- $13,695.36 - $16,353.33 a month
- Full-time
- In-person
- Travel reimbursement
- Profit sharing
Quick Apply
17h
Legal Assistant
Office of Public Prosecutions —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
7d
Executive Assistant
Deakin University —Melbourne VIC
- $100,128 - $108,130 a year
- Full-time
- Hybrid work
- University
- Communication skills
- Parental leave
- Employee discount
1d

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Executive Assistant & Project Support Officer

RMIT University -
Melbourne VIC

Apply Now

Job Details

Full-time
$107,747 - $116,630 a year
15 hours ago

Qualifications

Management
Microsoft Office
Working with children
Records management
Education
Calendar management
Organisational skills
AI
Document management
Communication skills
Teaching
Office experience

Full Job Description

Overview:

Full-time, Continuing position

Salary Academic Level 7 ($107,747 - $116,630) + 17% Superannuation and Flexible Working Arrangements

Based at the Melbourne CBD campus, and hybrid ways of working

About You

We are seeking a proactive Executive Assistant and Project Officer to support the ADVCE through high-level executive assistance, with a strong focus on proactive problem solving, and stakeholder management. The role delivers comprehensive executive assistance, including diary and inbox management, preparation of high-quality communications and briefing materials for the ADVCE, and coordination of meetings, events and stakeholder engagements.

In addition, this position provides targeted support to priority initiatives/events aligned to the university’s priorities. This includes assisting with the development and maintenance of key project schedules, coordinating inputs and deliverables from multiple stakeholders, and supporting project governance activities such as preparation of papers, minutes and action tracking.

In this role, you will bring strong initiative, sound judgement and a solutions-focused approach to supporting senior leaders and key initiatives. You will be highly organised, collaborative, and comfortable managing competing priorities with discretion and professionalism.

To be successful in this position, you’ll have:

Demonstrated experience providing high-level executive and office support with the ability to act with discretion and strict confidentiality.

Proven ability to work proactively and autonomously, using initiative, discretionary judgement and problem-solving skills to make sound decisions.

Highly developed written and verbal communication skills, including the ability to draft correspondence, and to liaise effectively with a wide range of internal and external stakeholders.

Demonstrated experience in diary and travel management, meeting and event coordination, and records and information management, with strong organisational skills and attention to detail.

Experience supporting projects or initiatives, including planning, tracking actions and timelines, and synthesising information from multiple sources to provide clear analysis and advice.

High level of digital literacy, including proficiency in Microsoft Office, email, internet and electronic document/records management systems.

Previous experience in an Executive Assistant or Project role is highly desirable

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

The Education Portfolio is headed by the Deputy Vice-Chancellor Education and Vice President who leads the planning and implementation of the University’s strategies related to RMIT’s academic programs and the RMIT student experience. The Portfolio is responsible for services to support the quality of RMIT programs, including the professional development of academic staff, continuous improvement of the student experience, learning and teaching outcomes and the management of learning and research information sources.

Under the leadership of the Associate Deputy Vice-Chancellor Education, this central group provides coordinated operational support to the Centre for Education, Innovation & Quality (CEIQ), the Generative AI Lab for Education (GAILE) and The Academy. The group delivers:

End-to-end program and project management for key education initiatives (scoping, planning, delivery, risk management and benefits realisation)

Integrated planning and governance to align activities with University-wide education priorities

Strategic budgeting and resource prioritisation to maximise impact and value

Targeted communications and stakeholder engagement

People- and safety-focused support, including oversight of OHS and broader risk consideration

Through these functions, the central group enables each area to focus on its specialist remit while ensuring alignment with University-wide priorities, consistency in processes and efficient use of resources.

We partner and collaborate with RMIT Colleges/Schools and other portfolios to support staff across the University.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Talent Acquisition Advisor) via email [email protected].

Position Description – Executive Assistant and Project Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.

#LI-Hybrid

Applications Close:

22 July 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Apply Now

Refine Your Search

project assistant jobs in southbank vic

Executive Assistant & Project Support Officer

Visual Merchandiser - GPO Melbourne

Assistant Project Coordinator

Labourer

Project Assistant

Admin Assistant

Operations & Project Coordinator — Mandarin & English

Executive Assistant

Land Surveyor / Assistant Land Surveyor

Migration Assistant/s

Administration Assistant and Project Support

Executive Assistant

Clinical Trial Assistant - Cancer Research

Executive Assistant

Senior Executive Assistant

Research Assistant

Executive Assistant

CEO Assistant

Legal Assistant

Executive Assistant

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