In-Demand Primary school administration Jobs in Melbourne Vic

Reception/Administration Officer
Hope Kids OT —Mount Waverley VIC
- $28 - $30 an hour
- Part-time
- Private practice
- Customer service
- Medical office experience
Quick Apply
9d
Out of School Care Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- First Aid Certification
2h
Administration Support
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Human resources
- Recruiting
- Communication skills
4d
Administration & OHS Coordinator
Victorian Government —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Leadership
14h
Lead Coordinator
Kelly Club Australia Pty Ltd —Yarraville West VIC
- $42 - $44 an hour
- Full-time
- Customer service
- Experience working with children
- Bachelor's degree
Quick Apply
9d
Administration/ Enrolments Officer Range 1-2 (Potential for Range 1-3)
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Office
- Leadership
- Communication skills
2d
People Services Specialist
TheirCare —Glen Iris VIC
- Up to $90,000 a year
- Full-time
- Administrative experience
- Human resources
- Communication skills
Facilitator - Community Impact - Casual
EY —Melbourne VIC
- Administrative experience
- Presentation skills
- Recruiting
- Parental leave
14d
OSHC Assistant Coordinator | Carlton Gardens
Junior Adventures Group —Carlton VIC
- Part-time
- Experience working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
Allied health professionals wanted as DI Facilitators - North Eastern DE area
AHA —Preston VIC
- $110,365 a year
- Full-time
- Hybrid work
- Experience working with children
- Computer skills
- Communication skills
Quick Apply
11d
Outside of School Hours Care Worker
Kelly Club Australia Pty Ltd —Bundoora VIC
- $77,000 - $82,000 a year
- Full-time
- Administrative experience
- Supervising experience
- Experience working with children
Quick Apply
Administration/Reception
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Communication skills
4d
Student Wellbeing Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Experience working with children
- Leadership
- Communication skills
4d
Student Wellbeing and First Aid Officer - Position Range 3
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Microsoft Powerpoint
- Bilingual
- Administrative experience
1d
Student Wellbeing Support
Victorian Government —Melbourne Western Suburbs VIC
- Part-time
- Master's degree
- Bachelor's degree
- Communication skills
8h
Administration Support & Enrolments Officer
Victorian Government —Melbourne VIC
- Full-time
- Communication skills
- Teaching
4d
First Aid Officer / Administrative Assistant
Victorian Government —Melbourne Western Suburbs VIC
- Part-time
- Administrative experience
- Communication skills
8d
Classroom Education Support Range 1-3
Victorian Government —Melbourne Northern Suburbs VIC
- Full-time
- Care plans
- Leadership
- Communication skills
4d
IT Support Technician
Microcel —Fairfield VIC
- Up to $50 an hour
- Part-time
- Administrative experience
- In-person
- Communication skills
Quick Apply
2d
Graduate Teacher Program- Wedge Park Primary School - GTRI031
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Leadership
- Communication skills
- Teaching
1d

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Reception/Administration Officer

Hope Kids OT
Mount Waverley VIC

Quick Apply

Job Details

Part-time | Full-time
$28 - $30 an hour
9 days ago

Qualifications

Customer service
Medical office experience
Front desk
Computer skills
Medical terminology
Medical administration

Full Job Description

Hope Kids OT is a multi award winning growing private practice that offers family-centred, neurodiversity affirming Paediatric Occupational Therapy services to children from birth through to adolescence.

Reception & Administration Support

We are currently recruiting for exceptional customer service and administrative team members to support to the business to ensure the team is able to deliver quality and timely services to clients. We have a part time role available at our Mount Waverley location.

Your primary responsibilities will include:

Greet and welcome clients, families and visitors
Answer, screen and forward incoming phone calls
Manage intake process for new clients; discussing processes and expectations, completing relevant paperwork and booking in relevant appointments
Manage appointment bookings and cancellations for both clinic and school/offsite
Attend to enquiries; Providing clear and accurate information in-person and via phone/email
Provide clear and accurate information in-person and via phone/email
Gather medical records and reports in preparation for consultations
Process client and third-party payments including issuing invoices and receipts
Attend to account enquiries or escalate to appropriate person
Provide financial management support to Director including following up bad debts, preparing and balancing daily banking as appropriate.
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, business cards) along with supporting the general cleanliness of the practice including bathrooms, rubbish bins, common areas and kitchen to ensure a safe and clean practice for all staff and clients.
Update all relevant systems to ensure client, referring doctor and other relevant information is correct.
Maintain office security by following safety procedures and controlling access via the reception desk
Perform administrative duties such as filing, photocopying, transcribing and emailing, ordering office supplies and keeping inventory of stock.
Update, maintain and contribute to the ongoing improvement of business processes and systems
Participate in regular company team events as required
Actively contribute to a safe and healthy work environment
Handle and store client information in line with privacy and confidentiality requirements
Any other duties as reasonably requested

Technical Skills, Experience & Qualifications:

Must have a Right to Work in Australia
Experience in reception/admin for medical or similar private practice
Knowledge of NDIS and other funding bodies would be an advantage
Sound computer and customer service skills

Key Capabilities:

Professionalism – representing Hope Kids OT in a friendly and helpful manner, ensuring a customer focus at all times
Communication & teamwork – the ability to get your message across in a positive way, to actively listen and work cooperatively with those around you

Initiative- you use your knowledge and skills to proactively and systematically work through issues as they arise.

Empathy – the ability to maintain an awareness of others feelings and emotions in the context of your interactions with them
Accountability – take responsibility for actions and outcomes in performance of duties.

Problem Solving – Ability to “think on one’s feet”, investigate and provide solutions
Information Technology – you are able to use the systems provided to you and are willing to learn and accept new technology.

To apply, please email your cv and profile photo to [email protected]

We look forward to hearing from you!

The position will be available until the position is filled with a suitable candidate.

Job Types: Full-time, Part-time

Pay: $28.00 – $30.00 per hour

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

primary school administration jobs in melbourne vic

Reception/Administration Officer

Out of School Care Assistant

Administration Support

Administration & OHS Coordinator

Lead Coordinator

Administration/ Enrolments Officer Range 1-2 (Potential for Range 1-3)

People Services Specialist

Facilitator - Community Impact - Casual

OSHC Assistant Coordinator | Carlton Gardens

Allied health professionals wanted as DI Facilitators - North Eastern DE area

Outside of School Hours Care Worker

Administration/Reception

Student Wellbeing Officer

Student Wellbeing and First Aid Officer - Position Range 3

Student Wellbeing Support

Administration Support & Enrolments Officer

First Aid Officer / Administrative Assistant

Classroom Education Support Range 1-3

IT Support Technician

Graduate Teacher Program- Wedge Park Primary School - GTRI031

I want to receive the latest job alert for primary school administration in melbourne vic

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