In-Demand Administrative & business operations occupations Jobs in Brooklyn, Vic

Executive Support Officer
Victorian Government —Melbourne Western Suburbs VIC
- $81,496 - $98,955 a year
- Weekend availability
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Admin/Facilities Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Management
- Leadership
3d
Enrolments and Administration Officer
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Customer service
- Administrative experience
- Organisational skills
9d
Business Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
8d
Executive Assistant
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer skills
5d
Senior Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
10d
Service Delivery Manager
Victorian Government —Melbourne VIC
- $142,790 - $166,938 a year
- Full-time
8d
Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Recruiting
10d
Koori Workforce and Engagement Coordinator
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Office
- Recruiting
8d
ES 1-5 Business Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Management
- Administrative experience
- Experience working with children
12d
Business Manager
Victorian Government —Melbourne VIC
- Full-time
- Administrative experience
- Leadership
- Communication skills
8d
Administration & OHS Coordinator
Victorian Government —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Leadership
8d
College Operations
Victorian Government —Melbourne Northern Suburbs VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
11d
Attendance Officer
Victorian Government —Melbourne VIC
- Full-time
- Google Suite
- Microsoft Office
- Front desk
4d
ES1-4 Office & HR Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Customer service
- Administrative experience
- Human resources
9d
HR Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Google Suite
- Administrative experience
- Senior Secondary Certificate of Education
- Parental leave
11d
Functional Analyst, Salesforce
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Salesforce
- Analysis skills
- Agile
1d
Administration Worker - Mental Health
Victorian Government —Melbourne VIC
- $70,000 - $90,000 a year
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
3d
Finance and Enrolments Manager
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Organisational skills
- Budgeting
- Communication skills
8d
Careers Practitioner - ES 1-4
Victorian Government —Melbourne VIC
- Full-time
- Administrative experience
- Senior Secondary Certificate of Education
- Communication skills
12d

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Executive Support Officer

Victorian Government -
Melbourne Western Suburbs VIC

Apply Now

Job Details

Full-time
$81,496 - $98,955 a year
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Organisational skills
SharePoint
Business planning
Communication skills

Full Job Description

Overview

Work Type: Ongoing - Full-time

Salary: $81,496 - $98,955

Grade: VPS 3

Occupation: Administration

Location: Melbourne - Western suburbs

Reference: 2191

Provide trusted executive support that helps drive effective decision-making, operational excellence and emergency management capability across Victoria.

Are you an experienced administration and executive support professional who thrives in a fast-paced environment, enjoys working with senior leaders and can confidently manage competing priorities?

The Department of Energy, Environment and Climate Action (DEECA) is seeking an Executive Support Officer to provide high-quality administrative, coordination and secretariat support to senior executives within the Forest and Fire Assets and Resources Division.

This is an opportunity to join a purpose-driven team that supports Forest Fire Management Victoria (FFMVic) and broader emergency management operations across the state. You will play a key role in supporting executive priorities, coordinating communications, managing governance processes and contributing to the effective operation of a division responsible for critical assets, logistics and resources valued at more than $2 billion.

As an Executive Support Officer, you will provide trusted support to Directors by managing diaries, coordinating meetings, maintaining correspondence and records, supporting reporting and governance activities, and fostering strong relationships across government, industry and operational stakeholders.

About the role

You will bring:

proven experience providing executive support in complex, fast-paced and sensitive environments
strong organisational skills with the ability to manage multiple priorities and competing deadlines
experience supporting business planning, governance and performance reporting activities
excellent written communication skills, including preparing briefs, correspondence, reports and meeting documentation
demonstrated stakeholder management skills and the ability to build effective relationships across all levels of an organisation
exceptional interpersonal skills and the ability to manage confidential and sensitive matters with discretion and professionalism
advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint and OneNote
a commitment to teamwork, continuous improvement, cultural safety and positive workplace culture.
This role may involve emergency response support activities and requires flexibility to work additional hours, including weekends and public holidays during peak fire seasons when required.

Why join us?

You will be part of a collaborative and supportive team that values safety, integrity, service excellence and continuous improvement.

DEECA offers:

meaningful work supporting Victoria's forest, fire and emergency management capability
the opportunity to work directly with senior leaders and contribute to strategic and operational outcomes
a flexible and inclusive workplace with hybrid working arrangements
opportunities for professional growth and development within a large and diverse government organisation
the chance to work with a broad range of stakeholders across government, emergency management and industry sectors.

Specialist/Technical Expertise/Qualifications

Proven successful experience providing executive support to executives in complex, changing priority and, sensitive workplaces
Proven successful experiences and capabilities using technology platforms associated with the management of the FFAR business
Proven successful experience supporting business planning, performance reporting and governance.
Proven stakeholder management experience including but not limited to executives, senior commercial partners and, interagency practitioners

This is an ongoing position. The work location for this position is Kyle Road, Altona North with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

Please refer to the Key Selection Criteria provided in the , including the mandatory requirements.

How to Apply:

If you are a current DEECA employee, please apply via DEECA Careers.

Click the ‘Apply’ button and you'll be redirected to a new platform and create an account.

Applications close 11.59pm on Thursday, 03 September 2026.

All applications must be submitted through the online portal. We are unable to consider email or manual applications at this time.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a Nationally Coordinated Criminal History Check.

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident.

An inclusive, culturally safe and flexible workplace

DEECA fosters an inclusive workplace culture and is committed to a fair, accessible, and equitable recruitment process.

We strongly encourage Aboriginal and or Torres Strait Islander people to apply. We recognise the strengths, knowledge and perspectives First Nations people bring and DEECA is committed to a culturally safe and respectful workplace. If you need support to participate, please contact [email protected].

We support flexible working arrangements, including hybrid work, varied hours, part-time work and job sharing. For more information about our recruitment processes, visit applying for a role with us.

Applications close Thursday 3 September 2026 at 11.59pm

Posted

21 August 2026

Apply Now

Refine Your Search

administrative & business operations occupations jobs in brooklyn, vic

Executive Support Officer

Admin/Facilities Officer

Enrolments and Administration Officer

Business Support Officer

Executive Assistant

Senior Executive Coordinator, HealthShare

Service Delivery Manager

Executive Coordinator, HealthShare

Koori Workforce and Engagement Coordinator

ES 1-5 Business Manager

Business Manager

Administration & OHS Coordinator

College Operations

Attendance Officer

ES1-4 Office & HR Manager

HR Manager

Functional Analyst, Salesforce

Administration Worker - Mental Health

Finance and Enrolments Manager

Careers Practitioner - ES 1-4

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