In-Demand Entry level office administrator Jobs in Brisbane, Qld

Accounts Officer - HC - Practice Support
Advara HeartCare —Brisbane QLD
- Full-time
- Remote
- Microsoft Excel
- Microsoft Office
- Administrative experience
20h
Administration Assistant
G.James —Brisbane QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee assistance program
Corporate Hospitality Administrator
O’Brien Group Australia —Milton QLD
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
4h
Academic Support Officer
Griffith University —Nathan QLD
- $82,415 - $108,174 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
Quick Apply
3d
Administration Officer - Part Time
Concept Stainless Design —Murarrie QLD
- $30 - $35 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
10d
House Administrator
Supported Care —Brisbane QLD
- Monday to Friday
- Microsoft Office
- Organisational skills
- Cash handling
3d
Administrator
EarthTrac —Brisbane QLD
- Full-time
- Customer service
- Microsoft Office
- Administrative experience

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Accounts Officer - HC - Practice Support

Advara HeartCare
Brisbane QLD

Apply Now

Job Details

Permanent | Full-time
20 hours ago

Qualifications

Accounts receivable
Microsoft Excel
Microsoft Office
Administrative experience
Medical billing
Communication skills
Medical administration

Full Job Description

Position: Accounts Support Officer
Function: Accounts Receivable - Finance
Location: Australia - Remote
Status: Full time

Role Summary

The Accounts Officer manages payment allocation, billing, and debtor collection to support consistent cash flow across the business.

This position currently supports our Queensland clinics. The position is fully remote, so candidates may be based anywhere in Australia, with onboarding and training delivered online.

Ideal for an experienced medical administrator with strong debtor and billing expertise, looking to bring that background into a structured, autonomous remote role.

Key Responsibilities

In this role, you are responsible for:

Manage the aged debtor ledger, including collections calls, email follow-up, and weekly aged trial balance reporting
Liaise with patients, Services Australia, health funds, and allied health professionals on outstanding invoices and registrations
Monitor, investigate, and resolve billing rejections and suspended claims via ECLIPSE, identifying root cause to reduce recurrence
Prepare, submit, and manage medical billing through Medicare, DVA, private health funds, and other third parties
Drive timely submission of end-of-month billing ahead of monthly reporting deadlines
Process payments and allocation entries into our practice management system (HealthTrack)
Reconcile weekly billing and bank allocation reports
Support patient-facing staff and doctors, and respond directly to patient billing queries
Manage new provider number requests and health fund registration submissions
Identify and implement process improvements that reduce errors and lift efficiency
Undertake ad-hoc duties as directed by the team manager

Reporting lines

This position reports to the Senior Accounts Manager (QLD).

This position has no direct reports.

Experience and Qualifications

2+ years' experience in a private medical administration or accounts receivable role
Working knowledge of Medicare billing, ECLIPSE, and private health insurance claims essential
Experience in a multi-site or practice management environment is advantageous

Other requirements for this role

Solid understanding of accounting principles as applied to medical invoicing, debt collection, and bank reconciliation
Demonstrated experience managing aged debtors, including collections calls and follow-up communication
High degree of accuracy and attention to detail
Strong written and verbal communication skills, with confidence handling difficult debtor conversations
Proficiency in Microsoft Office, including Excel

Your key working relationships

Internally, you'll work closely with:

National Accounts Receivable team, for reporting and process alignment
Practice Teams, including Operations and Practice Managers, for debtor and billing queries at the clinic level
Group Business Services, for broader finance and operational support

Externally, you'll regularly engage with Patients, Services Australia (Medicare), DVA, private health funds, 3rd party insurers, and allied health professionals to resolve outstanding invoices and billing queries.

Our purpose

Improve Australia’s Heart Health

Our Vision

A future where world-class care, is the standard of care.

Our Mission

Through individualised care, research and world-leading outcomes, we will reduce the impact of heart disease in Australia

Our Values

We Care: We have empathy for our patients and listen to understand. We’re considered in our actions and interactions with patients, peers and partners. We approach all situations with support, compassion and kindness, and an understanding that no two people or their experiences are the same.
We Advance: We’re committed to always advancing and improving our care. We take initiative, remain curious and innovate to deliver world-class patient care.
We Work Together: Advancing care can’t be done alone. We need to do this together, in parallel with each other, our patients and our partners. We continuously collaborate and work with the skills of those around us. We’re unified and motivate others to succeed because every little win is a win for us all.
We Deliver: We follow through on what we say we’ll do. We measure our outcomes to hold ourselves accountable for our actions and deliver world-leading patient outcomes. We’re agile in our approach, which enables us to continually deliver for our patients, referrers, partners and each other.

Interested?
Apply today and become part of a team that's shaping the future of cardiovascular care across Australia.
Advara HeartCare is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone feels respected, valued and supported. We encourage applications from people of all backgrounds, experiences and communities.

Apply Now

Refine Your Search

entry level office administrator jobs in brisbane, qld

Accounts Officer - HC - Practice Support

Administration Assistant

Corporate Hospitality Administrator

Academic Support Officer

Administration Officer - Part Time

House Administrator

Administrator

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