Discover a career where care goes both ways!
- Macquarie Park – close to Metro station
- Part time (4 days) hybrid role supporting the Board, Company Secretariat and Legal teams
- Use your governance, coordination and administration skills in a values-led organisation
Exciting things are happening at Catholic Healthcare. We have celebrated 30 years of providing care and have grown to more than 6,000 employees. Our Mission is to promote the dignity, life and spirituality of older people through connected and inclusive communities.
We’re looking for a highly organised Board and Legal Administrator to provide support that enables the smooth and effective operation of the Board, Company Secretariat and Legal functions.
You’ll coordinate Board and Committee meetings, manage key governance documentation, support legal administration activity and work closely with senior internal and external stakeholders. This is a role where professionalism, discretion, attention to detail and proactive coordination will be key to success.
In this role, you’ll have the opportunity to:
- Coordinate CHL Board, Committee and subsidiary meetings, Board offsite visits and related logistics.
- Manage and administer the Board Management System, including uploading Board and Committee packs in line with agreed publication dates
- Prepare meeting invitations, attendance registers, catering, room setup, technology requirements and relevant meeting materials
- Support Committee planning activity and maintain final documentation in appropriate SharePoint repositories
- Provide secretarial and administration support to the Company Secretariat and Legal teams
- Process invoices, credit card claims and general administrative tasks accurately and on time
- Maintain legal records, registers, databases, contracts and legal agreements
- Assist with annual and ad-hoc projects, document formatting and continuous improvement initiatives
- Maintain Board and Committee registers, minute books, Diligent resources and governance records
We’re looking for someone who brings:
- At least 3 years’ prior experience as a Board Administrator or in a similar governance, secretariat or executive administration role
- Strong experience managing calendars, meeting logistics and confidential administration for Executives, Directors or senior stakeholders
- Experience coordinating logistics with external stakeholders, including Board and Committee members
- Confidence using systems and applications such as Diligent, SharePoint, Excel, PowerPoint, Teams and Microsoft Office
- Excellent time management, prioritisation and organisational skills, with the ability to work under pressure
- Strong attention to detail and professional written and verbal communication skills
- Professionalism, discretion, resilience, initiative and a high level of personal integrity
- The ability to work with minimal supervision while contributing positively as part of a team
- Confidence using AI and technology to improve efficiency and productivity
- Willingness and ability to travel, including interstate travel and visits to aged care homes alongside Board members
- Willingness to be flexible on the days of the week worked – essential for attendance on Board Meeting days
- Experience in the aged care sector would be highly regarded
What we can offer you:
- Purposeful work that supports older people and the teams who care for them
- A welcoming, values-led organisation where connection, compassion and integrity matter
- The opportunity to support senior governance and legal functions in a mission-driven organisation
- Paid family leave, additional 6 days per year
- Not-for-profit tax benefits
- Fitness Passport discounted gym benefits
- Discounted personal health insurance
If you’re ready to bring your Board administration, governance coordination and legal support experience to an organisation with purpose, we’d love to hear from you.
Apply now!
IND-CHL
Catholic Healthcare acknowledges the Traditional Owners and Custodians of the lands on which we live, work and dream. We pay our respects to their Indigenous Elders past and present, for they hold the traditions, culture, and hopes of their people as we journey towards reconciliation. We welcome and encourage applications from people across our diverse community, especially from Aboriginal and Torres Strait Islander applicants. We believe everyone has the right to feel safe, respected, valued and heard regardless of their gender, sexual orientation, ethnicity or disability.
Hello Recruitment Agencies, thanks for thinking of us. Right now, we’re looking to fill this opportunity directly so if we do need your assistance we’ll be in touch.
