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Payroll and Family Accounts Officer

Trinity Christian School -
Wanniassa ACT

Apply Now

Job Details

Full-time
9 days ago

Benefits

Employee assistance program
Employee discount
Salary packaging

Qualifications

Accounts receivable
Microsoft Excel
DocuSign
Certificate IV
Working with Vulnerable People Registration
Xero
Finance
Administrative experience
Analysis skills
Organisational skills
Payroll
Diploma
Financial management
Accounting
Communication skills

Full Job Description

The Role

The Payroll and Family Accounts Officer supports the day-to-day operations of the Business Services Unit

across payroll, accounts receivable and finance administration. The role is responsible for accurate and

timely payroll processing and for maintaining complete, accurate and timely family fee and debtor

information.

A substantial component of the position is providing professional, respectful and compassionate service

to employees and families, while ensuring that payroll and family account processes comply with

legislation, industrial instruments, School policy and approved procedures.

The role upholds the value of Christ-centred education when engaging with external stakeholders and

when working alongside colleagues and other areas of the School community.

This is a full-time position, 48 weeks per year. The Payroll and Family Accounts Officer reports to the

Finance Manager on a day-to-day basis and is responsible to the Business Manager.

Faith Basis of Appointment

We see the appointment of staff to Trinity Christian School as a ministry calling.

The ethos, aims and objects of a Christian School are based on:

> acceptance of the lordship of Christ; and

> acceptance of the Bible as the revealed Word of God.

Within Trinity Christian School these are expounded in the Doctrinal Basis.

The Doctrinal Basis does not exhaust the extent of the beliefs of the School and its members. The Bible

itself, as the inspired and infallible Word of God, that speaks with final authority concerning truth, morality,

and the proper conduct of mankind, is the sole and final source of all that the School and its members

believe.

You must support the School in these areas and set an example of personal conduct and behaviour

consistent with the School’s beliefs and ethos as outlined in documents made available to prospective

employees prior to interview. Any appointment is conditional upon staff maintaining and demonstrating a

continuing firm personal belief and lifestyle consistent with the School’s Doctrinal Basis and the other

documents provided to staff, this being an essential condition of the appointment.

A Learning Centred Christian School

At Trinity Christian School we endeavour to make the link between our faith, what we do and how we

teach. We call our students and school community to grow “loving hearts, enquiring minds and generous

spirits”. At Trinity, how we teach must help our students in becoming who they were created to be in

Christ. How we teach should also bring a Kingdom perspective, set students’ minds on things above, deliver

meaning and show purpose.

The pedagogy in our classrooms at Trinity should engage enquiring minds, build questioning, allow for

grappling, exploring and reasoning. The students we teach should be given opportunities to grow and

serve, so they may see who they are becoming and their purpose. As we undertake to grow our learners

in both faith and learning, we must build in them the capacity to do so.

As stated in our Strategic Priorities for 2024 – 2027, we have several key areas of focus that we are working

toward:

Christian Faith and Growth

The spiritual nurturing of all individuals in the Christian faith, within a caring community of students, staff

and families united by vision, mission and values. A passionate focus on realising the transformative power

of the Gospel of Jesus, developing Biblical knowledge, and understanding and fulfilling the purpose of a

Christian life.

Excellence in Education and Learning

All students actively engaged, growing and thriving as learners in a learning centred school. Parent

partnership and student agency enhanced and supported. A commitment to educational excellence with

the creation and support of new ways of learning, varied student pathways and models of education, to

meet the needs of each learner.

Community and Belonging

A movement by all students, staff and families from joining and attending the school to belonging and

actively investing in the Trinity community. Connection and relationship developed and strengthened with

those in the School’s history as well as future community members.

Connecting with the World and Shaping Tomorrow

Ongoing design and formation of our 2030 learning environment for the community now and in the future.

A growth in our reach and impact on Christian Education nationally and globally, including shaping a

reputation as a centre for staffing development and excellence.

Key Areas of Responsibility

Payroll Administration
> Process the School’s fortnightly payroll accurately and within designated timeframes.

> Maintain employee payroll records, including appointments, salary changes, allowances, deductions,

leave balances and employment variations.

> Process new employee commencements, changes to employment and terminations.

> Apply relevant taxation, superannuation, Single Touch Payroll, industrial instrument and School policy

requirements.

> Complete payroll reconciliations and prepare payroll reports as required.

> Process authorised salary packaging, novated lease and payroll deduction arrangements.

> Respond to employee payroll enquiries in a timely, accurate and professional manner.

> Maintain strict confidentiality and appropriate security over payroll and employee information.

Trinity Christian School (K-12) School Fees
> Populate and publish annual fee schedules, the Annual Fee Pack and supporting fee information.

> Administer approved Fee Relief, Pastor Discount, Staff Discount and other fee concession programs.

> Run annual fee billing and communicate relevant information to families.

> Provide required family contact details, annual account information and adjusted invoices to the

School’s external fee management provider, and liaise as needed.

> Adjust fee accounts for new, departing or changing enrolments in accordance with School policy and

procedures.

> Distribute fee statements and account correspondence to families as required.

> Respond to family enquiries regarding school fees and payment arrangements in a timely, professional

and compassionate manner.

> Monitor outstanding accounts and follow up families in accordance with School collection policy and

procedures.

> Maintain accurate records of contact, collection activity and approved payment arrangements.

> Reconcile the tuition fee accounts in Xero and TASS at the end of each month.

> Compile monthly reports on debtors and fee collection rates for the Finance Manager and Business

Manager.

> Liaise with debt collection or other external providers in accordance with School policy and approved

directions, where required.

Debtor Records and Files
> Maintain complete and accurate digital debtor records and files.

> Maintain approved fee, discount and concession data and rates.

> Protect confidential family financial information in accordance with School privacy and records

management requirements.

Financial Administration
> Perform monthly reconciliations relating to payroll and family accounts.

> Assist with end-of-month, end-of-year and annual audit processes.

> Prepare requested records and supporting documentation for financial reporting and audit purposes.

> Assist with budget monitoring and finance administration as directed.

> Maintain data integrity across payroll, financial and student management systems.

Systems and Administration Support
> Use and support relevant systems, including Microsoft 365, Xero, TASS, ApprovalMax, DocuSign,

EFTSure and other approved platforms.

> Assist with system improvements, process documentation and efficiency initiatives.

> Provide guidance and basic training to staff in relevant finance systems and processes.

> Provide administrative support to the Finance Manager and Business Manager, including projects,

digital documentation, reports and presentations.

Contribute to the Effectiveness of the Finance Team
> Learn related tasks and participate in cross-training to support finance team members during busy

periods or leave.

> Provide support for accounts payable, purchasing and other finance functions when required.

> Contribute to continuous improvement and the consistent application of approved finance

procedures.

> Undertake other tasks or responsibilities consistent with the role and classification, as requested by

the Finance Manager or Business Manager.

Contribute to a Safe and Healthy Workplace by
> Following Work Health and Safety instructions, procedures and policies.

> Reporting accidents, incidents and hazards promptly.

> Caring for personal safety and the safety of colleagues, visitors, students, parents and volunteers who

may be affected by actions or inaction.

Other Duties
> Participate in and support the faith community of the School through prayer and communal worship

activities.

> Model the faith and values of the School in interactions with colleagues, students, parents and the

wider community.

> Attend staff meetings on days when rostered to attend for work.

> Attend the annual whole staff retreat.

> Attend devotions on days and at times when at work. Staff may voluntarily attend staff devotions

outside allocated work times.

> Participate in School activities requiring staff participation.

> Undertake other duties as required.

Selection Criteria

Qualifications and Experience
> A personal acceptance of the Lordship of Christ and regular attendance at a Christian church that holds

a doctrinal position compatible with the School’s Doctrinal Basis.

> Certificate IV or diploma in accounting, finance, payroll administration, business administration or a

related field, or equivalent demonstrated experience.

> Demonstrated experience administering payroll, including reconciliations and statutory obligations.

> Demonstrated experience in accounts receivable, debtor management or family accounts

administration.

> Experience interpreting awards, enterprise agreements and payroll legislation.

> Experience using payroll, financial management and database systems, with demonstrated capacity to

learn new systems and procedures.

> Intermediate to advanced Microsoft Excel skills and sound capability across Microsoft 365.

> Experience using Xero and TASS is highly desirable.

> Experience in a school or education environment is desirable.

Skills
> Excellent written and verbal communication and interpersonal skills.

> High-level administrative ability, accuracy and attention to detail, particularly in data entry and

reconciliation work.

> Ability to organise priorities, meet deadlines and manage recurring transaction cycles.

> Strong analytical and problem-solving skills.

> Ability to work independently and positively within a team, demonstrating flexibility and adaptability.

> Capacity to conduct sensitive financial conversations with empathy, sound judgement and

professionalism.

Personal Attributes

> A committed Christian with a personal faith in Jesus Christ and alignment with the School’s Doctrinal

Basis.

> Strong interpersonal and communication skills.

> High attention to detail and organisational skills.

> Ability to work collaboratively and independently.

> Discretion, integrity, and a commitment to confidentiality.

> A high degree of professionalism, reliability, trustworthiness and service orientation.

Benefits of Working at Trinity Christian School

Trinity Christian School is an employer that promotes staff excellence and values the benefit that our

professional team bring to the school. In addition to the highly competitive remuneration and conditions

as set out in the MEA we offer the following additional benefits to our staff across the school including:

> Attractive salary packaging arrangements.

> School fee concessions K to 12.

> Free access to OOSH program for junior school students (12 yrs under)

> Generous annual Staff Development Award program.

> Access to an Employee Assistance Program.

> Access to annual influenza vaccinations.

Salary

This position will come under the terms and conditions of the ACT Christian Schools General Staff Multi-

Enterprise Agreement 2021 or its replacement and is classified under the Core Stream as a School

Administrative Services Level 4.

Application Requirements

Applicants are required to complete the online application form and provide all the following which must

not exceed 4 pages in total.

1. Response to the Selection Criteria: Provide a written statement addressing the Selection Criteria, no

more than two pages.

2. Curriculum Vitae, covering:

> Positions held (including details of present position), dates, scope of responsibilities and key

achievements.

> Details of education and professional training and qualifications and membership of relevant peak

body/professional organisation.

Certified copies of transcripts, degrees/other qualifications, and proof of registration with any relevant

professional organisations will be required should you successfully reach the interview round. Applicants

who are shortlisted after interview stage will be asked to complete a Pre-Employment Declaration and

apply for a National Police Check.

Other Essential Requirements

Employment Conditions

Employment will be subject to the conditions of the current ACT Christian School General Staff Multi-

Enterprise Agreement 2021 or its replacement. The salary and classification for this position will be

dependent on the qualifications and experience of the successful applicant.

A Committed, Practicing Christian

Applicants must be able to demonstrate a personal faith and commitment to the Lord Jesus Christ and a

lifestyle consistent with that faith, including an active commitment to a Christian fellowship.

Right to Work In Australia

Applicants must be Australian Citizens or hold a current and valid working visa. The School will not

consider sponsorship nor support a visa application process. Please do not submit an application if you

cannot meet this requirement.

Working With Vulnerable People Check and National Police Check

In keeping with the School’s policy and legislative requirements, any offer of employment is subject to you

providing a satisfactory Working With Vulnerable People check prior to commencing employment and

maintaining this for the duration of your employment. A National Police check will also be a requirement

for employment.

Acknowledgement

The requirements of this job description are intended to describe the general nature and responsibility of

the work in this role. These statements are not to be construed as an exhaustive list of all duties, tasks and

skills required of the job. Employees will also be required to follow any other job-related instructions and

school policies, and to perform other job-related duties requested by their Manager to support the

School’s compliance with its legislative obligations. The Manager may, through consultation with the

employee, vary the responsibilities of the position temporarily as required, but within the skills and

responsibility levels appropriate to the position.

Further Information

Applications close 9 September 2026 and are to be submitted electronically as a single PDF document as

an attachment to the online application form. Applications will be assessed as they are received, and the

school reserves the right to appoint to the position prior to the advertised closing date. The online

application form is accessed via the ‘Apply Now’ tab on the Employment page of Trinity Christian School

website, Employment Application Form | Trinity Christian School.

All confidential enquiries can be directed to the People & Culture Administrator by phone +61 2 6210 750

or email [email protected].

Trinity Christian School

34 McBryde Crescent

Wanniassa ACT Australia 290

Apply Now

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