Key Areas of Responsibility
Payroll Administration
> Process the School’s fortnightly payroll accurately and within designated timeframes.
> Maintain employee payroll records, including appointments, salary changes, allowances, deductions,
leave balances and employment variations.
> Process new employee commencements, changes to employment and terminations.
> Apply relevant taxation, superannuation, Single Touch Payroll, industrial instrument and School policy
requirements.
> Complete payroll reconciliations and prepare payroll reports as required.
> Process authorised salary packaging, novated lease and payroll deduction arrangements.
> Respond to employee payroll enquiries in a timely, accurate and professional manner.
> Maintain strict confidentiality and appropriate security over payroll and employee information.
Trinity Christian School (K-12) School Fees
> Populate and publish annual fee schedules, the Annual Fee Pack and supporting fee information.
> Administer approved Fee Relief, Pastor Discount, Staff Discount and other fee concession programs.
> Run annual fee billing and communicate relevant information to families.
> Provide required family contact details, annual account information and adjusted invoices to the
School’s external fee management provider, and liaise as needed.
> Adjust fee accounts for new, departing or changing enrolments in accordance with School policy and
procedures.
> Distribute fee statements and account correspondence to families as required.
> Respond to family enquiries regarding school fees and payment arrangements in a timely, professional
and compassionate manner.
> Monitor outstanding accounts and follow up families in accordance with School collection policy and
procedures.
> Maintain accurate records of contact, collection activity and approved payment arrangements.
> Reconcile the tuition fee accounts in Xero and TASS at the end of each month.
> Compile monthly reports on debtors and fee collection rates for the Finance Manager and Business
Manager.
> Liaise with debt collection or other external providers in accordance with School policy and approved
directions, where required.
Debtor Records and Files
> Maintain complete and accurate digital debtor records and files.
> Maintain approved fee, discount and concession data and rates.
> Protect confidential family financial information in accordance with School privacy and records
management requirements.
Financial Administration
> Perform monthly reconciliations relating to payroll and family accounts.
> Assist with end-of-month, end-of-year and annual audit processes.
> Prepare requested records and supporting documentation for financial reporting and audit purposes.
