In-Demand Executive education Jobs in Heidelberg, Vic

Project Coordinator/ Executive Assistant - Education Consulting
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
13d
Associate Director, Research Development & Grants
La Trobe University —Bundoora VIC
- Full-time
- Research
- Experience working with children
- Recruiting
14d
Research Administration Support Officer
Victorian Government —Melbourne VIC
- $70,000 - $80,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Project Manager
Austin Health —Heidelberg VIC
- EMR systems
- Communication skills
- Health insurance
9d
Underwriting Assistant (Fixed-Term Contract)
Chubb —Docklands VIC
- Full-time
- Microsoft Outlook
- Customer service
- Microsoft Office
9d
Conference & Events Sales Executive (6 month contract)
Hotel Indigo —Melbourne VIC
- Contract
- Management
- Sales
- Administrative experience
13d
People and Culture Officer
Kids First Australia —Thomastown VIC
- $80,808.32 - $86,655.90 a year
- Full-time
- Human resources
- Recruiting
- Communication skills
- Annual leave
2d
Bring It On! Young Women in Trades and Technology (YWITT) Project Coordinator
Victorian Government —Melbourne Northern Suburbs VIC
- Full-time
- Senior Secondary Certificate of Education
- Organisational skills
- Construction experience
7d
Senior Specialist – Governance, Compliance & Policy Analyst
One Mission Society Australia Inc —Ringwood East VIC
- $80,006 a year
- Full-time
- Analysis skills
- In-person
- Communication skills
- Travel reimbursement
Quick Apply
Senior Adviser, Research and Evaluation
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Management
- Research
- Experience working with children
13d
Client Executive - Education South
Thales —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Parental leave
Senior Adviser, Research and Evaluation
Department of Justice and Community Safety —Melbourne City Centre VIC
- $116,413 - $140,849 a year
- Full-time
- Management
- Research
- Experience working with children
13d
Health and Wellbeing Manager
Victorian Government —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- Leadership
- Communication skills
13d
Guest Experience & Project Manager
Chubb —Melbourne VIC
- Every weekend
- Hospitality
- Microsoft Excel
- Microsoft Office
8d
Senior Education Improvement Leader - Goulburn Area
Victorian Government —Melbourne VIC
- Full-time
- Management
- Analysis skills
- Budgeting
6d
Chief Executive Officer, Monash College
Monash University —Melbourne VIC
- University
- Budgeting
- Negotiation
10d
Policy Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Research
- Administrative experience
- Analysis skills
2d
Senior Policy Advisor
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Writing skills
- Teaching
Research Administration Support Officer
Western Health —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Executive Assistant
Northpark Private Hospital —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d

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Project Coordinator/ Executive Assistant - Education Consulting

MinterEllison -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time | Contract
13 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Financial report writing
Microsoft Office
Business development
Legal drafting
Organisational skills
AI

Full Job Description

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities.

MinterEllison helps our clients to solve complex problems every day. We do this by our full-service legal offering and complementary advisory offering, MinterEllison Consulting, where clients seek out our industry-informed independent advisors who understand where strategy meets risk, and how to unlock opportunities.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

The Role

Our busy and successful Education Consulting team are looking for a talented Project Coordinator to join us on a full-time basis.

Your responsibilities will include:

Coordinating projects from proposal acceptance through to completion;
Tracking milestones, deliverables and resourcing across concurrent engagements;
Managing engagement execution processes (entity checks, AML, countersigning, matter opening);
Maintaining the CRM system as the single source of truth for projects, proposals and opportunities;
Maintaining an up-to-date project and pipeline overview to support regular Partner dialogue on follow-on and BD opportunities;
Coordinating and actioning agreed BD follow-ups (e.g. meetings, materials, proposal initiation);
Supporting Partner-led tenders through end-to-end coordination (timelines, drafting and submission);
Owning and coordinating the end-to-end invoicing process across the practice, ensuring alignment with client agreements, scope and delivery timing;
Leading a regular billing and commercial review cadence with Partners to guide decisions on invoicing (timing, staging, amounts), and supporting broader budget, revenue and forecasting discussions;
Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;
Reconciling corporate AMEX expenses through Concur;
Preparing and consolidating practice forecasts;
Supporting Partners with forward planning, utilisation and revenue visibility;
Maintaining and updating practice-level trackers (forecasting, leave impacts, project status);
Coordinating contractor setup and administration;
Supporting Partners with audit processes;
Providing delegated timekeeping support for Partners;
Drafting and coordinating business and practice-related documents on behalf of Partners;
Providing coordination support for special projects led by Partners;
Other adhoc duties as required

About You

This role will suit a candidate with previous experience in project coordination, practice or business management, ideally gained in a professional services or consulting environment. In addition, you will possess the following attributes:

Accounting qualification with accounting operational support experience
Previous experience in project coordination, practice management or a similar operational/commercial support role
Strong commercial acumen, including comfort working with financial reporting
Experience using CRM systems to manage pipeline and business development activity
Familiarity with Elite (or similar practice management/billing software) and expense platforms such as Concur is highly regarded
Excellent prioritisation and organisational skills
Proven ability to multi-task and manage multiple concurrent projects and deadlines
Strong understanding of MS Office applications, including Word, Excel, PowerPoint and other software
A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
Confidence providing guidance and direction to support staff
An adaptable and flexible nature
Ability to deal with confidential and commercially sensitive information in a discrete manner
High level of accuracy and attention to detail
The ability to clearly and confidently communicate at all levels, including with Partners
A proactive approach and high levels of initiative
High level of energy and enthusiasm

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].

Apply Now

Refine Your Search

executive education jobs in heidelberg, vic

Project Coordinator/ Executive Assistant - Education Consulting

Associate Director, Research Development & Grants

Research Administration Support Officer

Project Manager

Underwriting Assistant (Fixed-Term Contract)

Conference & Events Sales Executive (6 month contract)

People and Culture Officer

Bring It On! Young Women in Trades and Technology (YWITT) Project Coordinator

Senior Specialist – Governance, Compliance & Policy Analyst

Senior Adviser, Research and Evaluation

Client Executive - Education South

Senior Adviser, Research and Evaluation

Health and Wellbeing Manager

Guest Experience & Project Manager

Senior Education Improvement Leader - Goulburn Area

Chief Executive Officer, Monash College

Policy Officer

Senior Policy Advisor

Research Administration Support Officer

Executive Assistant

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