Requisition ID: 100510
Job Category: Administration/Support; Project Management
Location: Melbourne, Victoria, Australia
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.
Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.
Hatch is seeking a Document Controller to join our Information Management Team in Melbourne. This role offers the opportunity to support large, complex engineering projects while playing a key role in ensuring information is controlled, compliant, and accessible across project teams. Working closely with internal stakeholders and external parties, you’ll be responsible for the day‑to‑day coordination of project documentation, system configuration, and information governance throughout the project lifecycle.
In this role, you will be responsible for managing and maintaining project documentation and document control systems, ensuring information is accurate, compliant, and distributed effectively. You will support project teams by implementing document management procedures, providing system support and training, and maintaining high standards of quality and governance across all project documentation.
Key responsibilities include:
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Developing and implementing project-specific document control procedures and work instructions
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Configuring and maintaining document management systems, including permissions and metadata
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Managing document distribution matrices and controlled document workflows
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Processing, filing, formatting, and quality-checking project documentation and correspondence
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Monitoring compliance with project procedures and relevant standards, including ISO 19650
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Delivering document management training to project participants across multiple offices
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Supporting document handover, archiving, and close-out activities
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Providing responsive document management support to internal users and external stakeholders
About You
You bring experience in document control or information management gained on large engineering or infrastructure projects and are confident working within structured project environments. You communicate clearly and professionally with a wide range of stakeholders and take pride in maintaining accurate, well‑governed project information. You have hands-on experience with document management systems, strong attention to detail, and a solid understanding of metadata and configuration management. Proficiency in Microsoft Office, SharePoint, PDF editors, and file management tools is essential, along with the ability to work collaboratively across project teams and locations.
Why join us?
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Work with great people to make a difference
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Collaborate on exciting projects to develop innovative solutions
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Top employer
What we offer you?
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Flat and connected organisation
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Long term career development
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Think globally, work locally
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.
As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.
